Okaloosa County BOCC — January 21, 2014 — reading text

10,750 Meadowbrook Ct Blue Pine Ln. Blue Pine Ln. 5 100% 1333 25 3703 $ 8,331 Kates Ct Meadowbrook Ct End 5 100% 132 25 367 11 $ 227.33 $ 1,052 Carribean Way Bluewater Blvd Providence Way 5 100% 1030 24 2747 85 $ 1,702.93 $ 7,883 Antiqua Way Bluewater Blvd Woodlands Dr 5 100% 2850 24 7600 236 $ 4,712.00 $ 21,812 Ridge Ln Meadowbrook Ct Blue Pine Ln. 5 100% 345 22 843 26 $ 522.87 $ 2,420 Total Primary: $ 95,026 $ 95,026 MOB & MOT $ 2,856 Total: $ 97,882 Packet Pg. 631  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Final Payment - SKANSKA DEPARTMENT: Facility Maintenance BCC DISTRICT: ALL STATEMENT OF ISSUE: Request approval of the final payment to SKANSKA/Lord on the contract for the construction of the OCCAE. BACKGROUND: The work on the contract with SKANSKA/Lord for the construction of the Okaloosa County Courthouse Annex Extension is complete. All close-out requirements have been met by the contractor. The required final payment notice has been placed in the media as required. RECOMMENDATIONS: Request approval of the final payment in the amount of $37,697 to SKANSKA/Lord on the contract for the construction of the OCCAE. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 632 Packet Pg. 633 Packet Pg. 634 Packet Pg. 635 Packet Pg. 636 Packet Pg. 637 Packet Pg. 638 Packet Pg. 639 Packet Pg. 640 Packet Pg. 641 Packet Pg. 642 Packet Pg. 643 Packet Pg. 644 Packet Pg. 645 Packet Pg. 646 Packet Pg. 647 Packet Pg. 648 Packet Pg. 649 Packet Pg. 650 Packet Pg. 651 Packet Pg. 652 Packet Pg. 653 Packet Pg. 654 Packet Pg. 655  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Kay Godwin SUBJECT: County Attorney Recruitment Update DEPARTMENT: Human Resources BCC DISTRICT: STATEMENT OF ISSUE: Update on the status of County Attorney recruitment and request Board direction on screening process. BACKGROUND: Anticipating the retirement of County Attorney John Dowd on July 1, 2014, the county has been accepting employment applications for County Attorney since August 15, 2013. Further, letters of interest were accepted from law firms through December 6, 2013 to provide County Attorney services through a contractual approach. On October 15, 2013, the Board appointed a screening committee to review applications and proposals from firms. Screening committee members: County Commissioner Nathan Boyles, County Administrator Ernie Padgett, Human Resources Director Kay Godwin and Okaloosa Bar Association President and local attorney Brad Stewart, first met on December 13, 2013. A total of 26 apparently qualified employment applications were provided to the screening committee for review. In addition, the screening committee was provided with letters of interest and proposals from three responsive firms. On January 10, 2014, members of the screening committee met and identified their top ten applicants. OPTIONS: The screening committee is willing to conduct telephone interviews and identify a short list of applicants for consideration by the Board. RECOMMENDATIONS: Provide direction as desired. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 656  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: 99 Eglin, LTD Lease renewal DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: The leased property at Uptown Station for use by the Okaloosa County Property Appraiser and Tax Collector needs to be renewed. Request Board direction and approval of one year lease renewal for Uptown Station facility for Tax Collector and Property Appraiser. BACKGROUND: This property has been leased by the Okaloosa County Board of County Commissioners since January 2009 and expires on September 30, 2014. The attached letter from Mr. Jay Odom addresses three options for renewal of this lease. Option 1 addresses a one year renewal; Option 2 and 18-month renewal; and Option 3 a three year renewal with a buyout clause. OPTIONS: Approve or Disapprove one year lease extension (Option 1) or other option at Board’s convenience. RECOMMENDATIONS: Staff recommends approval of year lease extension (Option 1). RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 657 Packet Pg. 658 Packet Pg. 659  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: County facilities construction projects DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests consensus from the Okaloosa County Board of County Commissioners on going forward with the three facility construction projects. BACKGROUND: Over the course of several Board meetings, the commissioners have discussed completing the three construction projects shown below. Staff continues to research and develop the details of each project and will proceed with completing each if the consensus of the Board is to do so. - Crestview Courthouse: Staff recommends going forward with renovations to solve the current ADA, space needs and security concerns with the building. Constructed in 1953 and last added to in 1962-63, this facility needs renovation and expansion to serve the needs of its users, as well as to accomplish numerous system upgrades to resolve various short-term fixes over the years with the end result being a fully-functional courthouse. - County Facility at former Shalimar Annex location: Staff recommends demolishing current facility and constructing a new building to house the Property Appraiser, Tax Collector, and BCC departmental offices currently in the Water & Sewer Building, with the intent being to eliminate rent payments. In preparation for this move, the County Administrator continues to work with the judges and expects to receive favorable support by Friday, January 24, 2014. - New Sheriff facility at the Sheriff’s Shalimar administrative campus: Based on Board direction, staff has gone out for bids on a 2-story, 10,000 square foot office building to house the Sheriff’s Investigations with the intent to eliminate currently rented space. RECOMMENDATIONS: Staff requests the Okaloosa County Board of County Commissioners consider the three facility construction projects and reach consensus to commit to completing each. RECOMMENDED BY: Packet Pg. 660 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 661  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Approval of Fiscal Year 2014 3rd Quarter Calendars DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: In order for Public Hearings, Workshops and Employee Award presentations to be scheduled for the 3rd Quarter of FY 2014, meeting schedules need to be approved and published. BACKGROUND: The attached calendars for 3rd Quarter of FY 2014 (April - June) were prepared by County Administrator’s staff in December 2013. OPTIONS: Approve calendars as presented or direct staff to make changes. RECOMMENDATIONS: Recommend consideration of calendars as presented and direct staff concerning changes or approval. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 662  Board of County Commissioners Meetings & Workshops APRIL 2014 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Mar 30 Mar 31 1 2 3 4 5 BCC Meeting 8:30 a.m., Crestview Courthouse 6 7 8 9 10 11 12 13 14 15 16 17 18 19 BCC Meeting 6:00 p.m. W&S Bldg. Fort Walton Beach 20 21 22 23 24 25 26 May 1 May 2 May 3 27 28 29 30 Packet Pg. 663  Board of County Commissioners Meetings & Workshops MAY 2014 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Apr 27 Apr 28 Apr 29 Apr 30 1 2 3 4 5 6 7 8 9 10 BCC Meeting 6:00 p.m., Crestview Courthouse 11 12 13 14 15 16 17 18 19 20 21 22 23 24 BCC Meeting 8:30 a.m. W&S Bldg. Fort Walton Beach 25 26 27 28 29 30 31 Memorial Day Holiday