Okaloosa County BOCC — January 21, 2014 — reading text

requested to approve a construction contract with Cathey Construction and Development, LLC for the Security Checkpoint Exit Lane Control Systems project at Northwest Florida Regional Airport in the amount of $496,846.00. BACKGROUND: This project contains Sensitive Security Information that is controlled under 49 CFR Parts 15 and 1520. No part of the planning or design may be disclosed to persons without a "need to know". Due to anticipated and eventual changes in Transportation Security Administration (TSA) rules for funding personnel to monitor and deter access to the secured areas of the airport through the exit lane, Northwest Florida Regional Airport has identified a need to develop a more effective technological solution to monitor and control the passenger exit lanes located at the security check point in the terminal facility. Currently, arriving passengers exit the sterile area through a lane just north of the security check point located on the first level of the terminal and the exit lane is manned by TSA officers to prevent unauthorized entry to the sterile area of the concourse facility. There is a need to further strengthen the sterile areas of the airport with architectural and technological barriers are being installed through the project. The total project cost including design, bidding, the construction administration and professional services and construction approval which is being sought in this agenda item is $617,907.00 of which 50% is being funded by the Florida Department of Transportation and the local 50% share through Passenger Facility Charge (PFC) to be approved in FAA PFC application #6. The airport, in coordination with the TSA and Airlines has designed and bid an exit lane control system that fulfills the TSA security requirements without the need for onsite monitoring personnel. Bids for the exit lane control system improvements were opened December 4, 2013 and the County received two bids. Cathey Construction and Development, LLC was the lowest responsive bidder in the amount of $496,846.00. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: Approve Cathey Construction and Development, LLC contract in the amount of $496,846.00. Packet Pg. 259 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Purchase of Five New 2014 4 x 4 Pickup Trucks DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Request Board approval to purchase 5 - ½ ton pick-ups from low bidder, Don Reid Ford. BACKGROUND & ANALYSIS: Bids were opened on January 8, 2014 to purchase 5 - ½ ton pick-ups and (5) five bids were received. Don Reid Ford (Maitland, FL) submitted the lowest responsive bid of $20,247.00 each for a total cost of $101,235.00. Departmental funding is available in the FY2014 budget. OPTIONS: Award or Reject. RECOMMENDATION: Staff has reviewed bids and recommends awarding and issuing purchase orders to Don Reid Ford as the lowest bidder. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274 Packet Pg. 275 Packet Pg. 276 Packet Pg. 277 Packet Pg. 278 Packet Pg. 279 Packet Pg. 280  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Timberview Helicopter Lease for Sightseeing Tours DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: A proposed Lease for Timberview Helicopters, Mr. Justin Johnson, for sightseeing tours is being presented to the Board of County Commissioners for approval. BACKGROUND: Timberview Helicopters, Inc., Mr. Justin Johnson, requests to conduct sightseeing flight operations from the Destin/Ft. Walton Beach Airport (DTS). Lease for sightseeing operations, minimum standards, and operating policy is attached along with Timberview's certificate of insurance and the contract and lease internal coordination sheet. OPTIONS: Approve, Reject, or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this Lease as described above. 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BACKGROUND & ANALYSIS: The Water & Sewer Department has requested the purchase of a Skid Steer Loader. The State of Florida Sheriff’s Contract has an EA 2014 Bobcat Loader Model #T870 that meets the specs of the requested loader. The total cost of the loader is $88,200.08. The Purchasing Manual allows for the use of State contract prices without further negotiations. The Water & Sewer Department has provided documentation that funding is available for the purchase. OPTIONS: Award or Reject purchase of one (1) EA 2014 Bobcat Loader Model #T870. RECOMMENDATION: Staff recommends approving purchase of One (1) EA 2014 Bobcat Loader Model #T870 from State of Florida Sheriff’s Contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318 Packet Pg. 319 Packet Pg. 320  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Award Contracts to Provide Architectural, Engineering & Aviation Planning Services DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Seeking Board review and approval of entering into contracts with three vendors interested in providing architectural, engineering and aviation planning services for Okaloosa County Airports. The Board appointed review committee has voted unanimously to recommend awarding to three companies: AVCON (Niceville), Jacobs (Jacksonville) and Hatch Mott MacDonald (Pensacola). BACKGROUND & ANALYSIS: Seven proposals were opened on September 26, 2013. The board appointed review committee met on November 11, 2013 to review and rank the proposals. The result of the review was three proposals were recommended for award. The purpose of the contract is to provide professional services for aviation planning services to support the Capital Maintenance and Improvement Program for the Northwest Florida Regional Airport, Bob Sikes Airport, and Destin/Ft Walton Beach Airport. The scope of the contracts includes, but is not limited to, preparation of plans, specifications, construction contract documents, cost estimates and engineering reports. Each contract will be for three (3) years with the option of renewing for two (2) additional one-year contract periods. Coordination process has been completed. OPTIONS: Award or Reject awarding contracts. RECOMMENDATION: Staff recommends awarding to AVCON, Jacobs and Hatch Mott MacDonald based on the recommendation of the review committee and request authorization for the Chairman to sign the contracts. 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BACKGROUND & ANALYSIS: The Airport staff have requested the purchase of one (1) 800 Power Sweeper, Rider. The State of Florida Contract has a 800 Power Sweeper, Rider that meets the specs of the requested sweeper. The total cost of the sweeper is $70,819.74. The Purchasing Manual authorizes the use of State contract prices without further negotiations. Airport staff has provided documentation that funding is available for the purchase. OPTIONS: Award or Reject purchase of one (1) 800 Power Sweeper, Rider. RECOMMENDATION: Staff recommends approving purchase of One (1) Model 800 Power Sweeper from State of Florida Contract. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 406 Packet Pg. 407 Packet Pg. 408 Packet Pg. 409 Packet Pg. 410 Packet Pg. 411 Packet Pg. 412  BOARD OF COUNTY COMMISSIONERS