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Fort Walton Beach Council agenda — 02-27-2007 regular agenda — reading text
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If approved, funds are available in Account No. 401- 1350- 535- 6404~ in the
amount of $ 24, 000. 00, and a budget transfer will be made to cover the
purchase price increase over last year' s State Contract.
Recommend the City Council approve the purchase of one ~- Ton Heavy Duty
Pickup Truck, Extended Cab 4x2, from Orville Beckford Ford, Milton, Florida,
for a total cost of $ 24, 996. 00.
FIN A N C I A L D A T A
I.DEPARTMENT: Enterprise Fund
2. DIVISION: Sewer Collection System
3. FUND: Utilities
4. ACCOUNT # 401- 1350- 535- 6404~
5. ACCT. DESCRIPTION: Machinery and Equipment- Trucks
6. FY BUDGET: 2006/ 07 /
7. AMOUNT BUDGETED: $ 24, 000. 00
8. GRANT FUNDS: YES ~ AMOUNT
9. FUND TRANSFER: IYESI NO ~ OUNT
10. FROM ACCT: 401- 1350- 535- 3102~
ll.TO ACCT: 401- 1350- 535- 6404
12. REASON FUNDS AVAILABLE FOR TRANSFER: Lower than anticipated employee
turnover
13. PRICE ANALYSIS: ATTACHED ADD' L MAT FOR
U
BID I T E M OAT A
14. DESCRIPTION OF BID ITEM: *~- Ton Heavy Duty Pickup Truck, Extended Cab 4x2
15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FOR ~
ONEI
16. # BID INVITATIONS SENT: State of Florida Annual Bid Contract and Florida
Sheriffs Association Annual Bid Contract
17. # BIDS RECEIVED: 2
18. # RESPONSIVE BIDS: 2
19. RECOMMENDED VENDOR: Orville Beckford Ford
20. BID AWARD AMOUNT: $ 24, 996. 00
21. COMMENTS: N/ A
22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A
23. ESTIMATED PURCHASE AMOUNT: N/ A
24. BID TABULATION ATTACHED: IYESI NO ADD' L MAT FOR
25. TERM OF CONTRACT: N/ A
26. BID VALID TO: 9/ 30/ 07
27. BID PRICE VALID FOR TERM OF CONTRACT: IYESI NO
28. WARRANTY PERIOD: 3 years/ 36, 000 miles
29. DELIVERY TIME: 90- 120 days
30. STATE CONTRACT: YES ~
31. CONTRACT #: N/ A
32. CO- OP PURCHASE: YES ~
33. AGENCY: N/ A
34. EXPECTED LIFE OF ITEM: 10 years
35. ITEM DEMO' D: YES ~
36. REFERENCES CHECKED: YES NO ~
37. CONTRACT: ATTACHED ADD' l MAT FOR ~
38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~
39. CURRENT VENDOR: N/ A
40. CURRENT PRICE: N/ A
REVIEWED & SUBMITTED BY: 7-{)
c2-- '7
Date
REVIEWED AND CONCUR: a.It 8' / 0"9-
Lisa~ Date
Finance Director
REVIEWED AND CONCUR: n,LJt1~ d-,j'-
O?
Michael Tatum Date
Purchasing Director
REVIEWED AND CONCUR: J.I Jtb ()?
Date
COMMENTS:
ATTACHMENT 1
BID SUMMARY COMMENTS
The following comments relate to the "*" items in numerical order indicated
on the Bid Award Summary Memorandum.
14. DESCRIPTION OF BID ITEM:
Ton Heavy Duty Pickup Truck, Extended Cab 4x2
Base Price 17, 561.00
Short bed in lieu of long bed 100. 00)
Shop Manuals 290. 00
HD towing, 10, 000 lbs ( includes diesel
engine and Class IV receiver 6, 340. 00
Power Windows and Door Locks 520. 00
Cruise Control/ Tilt Steering Wheel 385. 00
24, 996. 00
This vehicle will replace vehicle # 2297 ( see attached serviceability report) .
0- *
17, 561' +
100- -
290- +
6, 340- +
520 - +
385 - +
24, 996- *
City of Fort Walton Beach
MEMORANDUM
DATE: January 31, 2007
TO: John Hofstad
Utilities Department Director
FROM: Michael C. Tatum ~.
Purchasing Directo~V
SUBJECT: Purchase % Ton HD Pickup, Extended Cab 4x2
The referenced bid tabulation is forwarded for your review. Please take the
necessary
action to prepare the Memorandum for Approval by the City Manager and Council.
In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the
City Council
may procure, without following formal bid procedures, all supplies, materials and
equipment which are the subject of contracts with the State of Florida.
The following information is furnished for those items applicable to Purchasing on the
Request TQ Award Bid Memorandum:
ITEM NO.lDESCRIPTON RESPONSE
16. Number of Bids Solicited N/ A
17. Number of Bids Received N/ A
18. Number of Responsive Bids N/ A
24. Tabulation Attached Yes
30. State/ Sheriff Contract Yes
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