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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: August 20, 2013
TO: Honorable Chairman and Members of the Board
FROM: Richard Brannon
SUBJECT: Award of Bid for Manhole Rehabilitation (RFB# WS 2913)
DEPARTMENT: Purchasing
BCC DISTRICT: All
STATEMENT OF ISSUE: Bids were opened on June 27, 2013. Bids were received from three
(3) firms (see attached tabulation). Gulf Coast Underground (Mobile, Alabama) is the low bidder
meeting specifications in the amount of $46,195.00. It is anticipated that additional manholes will
be added to this contract, as necessary.
BACKGROUND: The Annual Maintenance Contract for Manhole Rehabilitation project will
initially consist of rehabilitation by structural repair and epoxy system relining of 13 sanitary sewer
manholes in the Ocean City/Wright, Shalimar and Bluewater areas. The manholes are in varying
states of deterioration and are in need of rehab to stop groundwater infiltration and further
deterioration of the structures. Most of the manholes were found to be leaking groundwater into the
sewer system due to structural degradation during an inspection program several years ago and
others have been added to the list of necessary repairs by OCWS staff in subsequent years. The
repair of the manholes will cut down on the amount of groundwater being unnecessarily treated at
the Arbennie plant (conserving capacity) and will prevent future potential subsidence of the ground
surrounding the leaking manholes. The contract will be in effect for two years, with the ability to
renew the contract for another two years with the consent of both parties. This mechanism will
allow for the rehabilitation of other manholes in the system as the budget allows for the next several
years.
OPTIONS: Approve or Reject
RECOMMENDATIONS: Staff recommends approval awarding to Gulf Coast Underground in
the amount of $46,195.00; they being low bidder meeting specifications and authorize The
Chairman to sign the contract.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator