Okaloosa County BOCC — May 23, 2016 — Agenda Packet — reading text

760.50 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 1,578.28 .00 524000 WORKERS’ COMPENSATION 8 /16 05/02/16 19 BUDGET−3 21.00 MAY 2016 TOTAL WORKERS’ COMPENSATION .00 21.00 .00 531100 PS−CONSULTANT 8 /16 05/12/16 21 1606773 013714 TAYLOR ENGINEERI 702.49 .00 DEE WTR FISHING BUOYS 8 /16 05/12/16 21 1606773 013714 TAYLOR ENGINEERI 792.50 .00 COASTAL ENG 8 /16 05/12/16 21 1606773 013714 TAYLOR ENGINEERI 2,805.00 .00 ARTIFICIAL REEF TOTAL PS−CONSULTANT .00 4,299.99 .00 540002 TRAVEL OUT−OF−COUNTY 8 /16 05/05/16 21 1606415 EMP00344 ERIKA ZAMBELLO 80.00 .00 JVILLE 4/11−13/16 8 /16 05/12/16 21 1606783 20600106 JIM TRIFILIO 29.00 .00 J’VILLE FL 4/13−14/16 TOTAL TRAVEL OUT−OF−COUNTY .00 109.00 .00 541011 CELLULAR PHONES/PAGERS 8 /16 05/12/16 21 1606796 20900128 VERIZON WIRELESS 59.73 .00 3/24−4/23/16 TDD TOTAL CELLULAR PHONES/PAGERS .00 59.73 .00 Packet Pg. 148 545990 INSURANCE−OTHER 8 /16 05/02/16 19 BUDGET−5 82.00 GENERAL LIABILITY RUN DATE 05/16/2016 TIME 09:18:08 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (5658 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 14 DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 8/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1175 − 1ST TDT−BEACHES & PARKS ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 545990 INSURANCE−OTHER (cont’d) TOTAL INSURANCE−OTHER .00 82.00 .00 549900 MISCELLANEOUS CHARGES 8 /16 05/05/16 21 1606291 20302163 ARAMARK SPORTS & 46.20 .00 COFFEE SERVICES 4/19 TOTAL MISCELLANEOUS CHARGES .00 46.20 .00 563735 BEACH ACCESSWAY 8 /16 05/05/16 21 V1606331 008408 GGI LLC D/B/A GE 5,620.07 .00 TO2 BCH PARK DEVELOP TOTAL BEACH ACCESSWAY .00 5,620.07 .00 563790 OTHER IMPROVEMENTS 8 /16 05/12/16 21 1606773 013714 TAYLOR ENGINEERI 3,570.99 .00 BAYWALK 8 /16 05/12/16 21 1606773 013714 TAYLOR ENGINEERI 10,027.51 .00 GREENSHORES TOTAL OTHER IMPROVEMENTS .00 13,598.50 .00 591001 BT−GENERAL FUND 8 /16 05/02/16 19 BUDGET−4 74,059.00 MAY 2016 TOTAL BT−GENERAL FUND .00 74,059.00 .00 591201 BT−DEBT SERVICE FUND 8 /16 05/02/16 19 BUDGET−4 27,224.00 MAY 2016 TOTAL BT−DEBT SERVICE FUND .00 27,224.00 .00 591301 BT−CAPITAL OUTLAY 8 /16 05/02/16 19 BUDGET−4 1,250.00 MAY 2016 TOTAL BT−CAPITAL OUTLAY .00 1,250.00 .00 TOTAL 1ST TDT−BEACHES & PARKS .00 137,206.54 .00 Packet Pg. 149 RUN DATE 05/16/2016 TIME 09:18:08 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (5658 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 15 DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 8/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549005 COMMISSIONS−TAX COLLECTOR 8 /16 05/13/16 24 000004 BENJAMIN F ANDER 73.81 APR16 TAX CASH TOTAL COMMISSIONS−TAX COLLECTOR .00 73.81 .00 591201 BT−DEBT SERVICE FUND 8 /16 05/02/16 19 BUDGET−4 28,675.00 MAY 2016 TOTAL BT−DEBT SERVICE FUND .00 28,675.00 .00 TOTAL SPECIAL ASSESSMENT .00 28,748.81 .00 Packet Pg. 150 RUN DATE 05/16/2016 TIME 09:18:08 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (5658 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 16 DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 8/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563790 OTHER IMPROVEMENTS 8 /16 05/05/16 21 V1606331 008408 GGI LLC D/B/A GE 960.00 .00 TO4 ROOF LEAK REMEDI TOTAL OTHER IMPROVEMENTS .00 960.00 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 960.00 .00 TOTAL TOURIST DEVELOPMENT FUND .00 757,330.75 −12,457.68 TOTAL REPORT .00 757,330.75 −12,457.68 Packet Pg. 151 RUN DATE 05/16/2016 TIME 09:18:08 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (5658 : Expenditure Transaction Report)  3.o Tourist Development Council Meeting: 05/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5659) DOC ID: 5659 Reconciliation of Promotional Reserves Updated: 5/19/2016 10:16 AM by Aida Wilkinson Page 1 Packet Pg. 152  3.o.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: May 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds STATEMENT OF ISSUE: Providing the monthly reconciliation of the use of promotional reserve funds. Attachment: III. o. Promo Reserves (5659 : Reconciliation of Promotional Reserves) BACKGROUND: Per the adopted FY16 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” No promotional reserve funds were used in May. A balance of $38,836 remains available for appropriation. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 153