Okaloosa County BOCC — May 23, 2016 — Agenda Packet — reading text

32,069.62 $ 207,383.55 $ 207,383.55 $ 207,383.55 $ 207,383.55 $ 207,383.55 November $ 356,655.15 $ 10,699.66 $ 69,191.10 $ 69,191.10 $ 69,191.10 $ 69,191.10 $ 69,191.10 December $ 390,077.62 $ 11,702.33 $ 75,675.06 $ 75,675.06 $ 75,675.06 $ 75,675.06 $ 75,675.06 January $ 436,046.61 $ 13,081.39 $ 84,593.04 $ 84,593.04 $ 84,593.04 $ 84,593.04 $ 84,593.04 February $ 554,344.14 $ 16,630.33 $ 107,542.76 $ 107,542.76 $ 107,542.76 $ 107,542.76 $ 107,542.76 March $ 1,276,174.37 $ 38,285.23 $ 247,577.83 $ 247,577.83 $ 247,577.83 $ 247,577.83 $ 247,577.83 April $ - $ - $ - $ - $ - $ - $ - May $ - $ - $ - $ - $ - $ - $ - June $ - $ - $ - $ - $ - $ - $ - July $ - $ - $ - $ - $ - $ - $ - August $ - $ - $ - $ - $ - $ - $ - September $ - $ - $ - $ - $ - $ - $ - Total $ 4,082,285.27 $ 122,468.56 $ 791,963.34 $ 791,963.34 $ 791,963.34 $ 791,963.34 $ 791,963.34 *Percentage breakdown per Okaloosa County Ordinance No. 13-20, Sec. 20-72 (d) Page 8 Packet Pg. 133  3.n Tourist Development Council Meeting: 05/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5658) DOC ID: 5658 Expenditure Transaction Report Updated: 5/19/2016 10:14 AM by Aida Wilkinson Page 1 Packet Pg. 134  3.n.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: May 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Expenditure Transaction Analysis STATEMENT OF ISSUE: Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously Attachment: III. n. Expenditure Transactions (5658 : Expenditure Transaction Report) review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. BACKGROUND: One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail to date for the month of May 2016. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 135  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 8/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 512010 SALARIES/WAGES−FULL−TIME 8 /16 05/03/16 22 1,774.40 PAYROLL CHARGES 8 /16 05/12/16 22 1,774.40 PAYROLL CHARGES TOTAL SALARIES/WAGES−FULL−TIME .00 3,548.80 .00 521000 FICA TAXES 8 /16 05/03/16 22 133.46 PAYROLL CHARGES−FRINGE 8 /16 05/12/16 22 133.46 PAYROLL CHARGES−FRINGE TOTAL FICA TAXES .00 266.92 .00 522000 RETIREMENT CONTRIBUTIONS 8 /16 05/03/16 22 128.82 PAYROLL CHARGES−FRINGE 8 /16 05/12/16 22 128.82 PAYROLL CHARGES−FRINGE TOTAL RETIREMENT CONTRIBUTIONS .00 257.64 .00 523000 LIFE & HEALTH INSURANCE 8 /16 05/03/16 22 380.25 PAYROLL CHARGES−FRINGE 8 /16 05/03/16 22 10.94 PAYROLL CHARGES−FRINGE 8 /16 05/03/16 22 1.63 PAYROLL CHARGES−FRINGE 8 /16 05/03/16 22 1.75 PAYROLL CHARGES−FRINGE 8 /16 05/12/16 22 380.25 PAYROLL CHARGES−FRINGE 8 /16 05/12/16 22 10.94 PAYROLL CHARGES−FRINGE 8 /16 05/12/16 22 1.63 PAYROLL CHARGES−FRINGE 8 /16 05/12/16 22 1.75 PAYROLL CHARGES−FRINGE TOTAL LIFE & HEALTH INSURANCE .00 789.14 .00 524000 WORKERS’ COMPENSATION 8 /16 05/02/16 19 BUDGET−3 10.00 MAY 2016 TOTAL WORKERS’ COMPENSATION .00 10.00 .00 540002 TRAVEL OUT−OF−COUNTY 8 /16 05/12/16 21 V1606732 EMP00334 GAIL MORGAN 632.11 .00 NEWYORK NY 4/12−25/16 TOTAL TRAVEL OUT−OF−COUNTY .00 632.11 .00 541011 CELLULAR PHONES/PAGERS 8 /16 05/12/16 21 1606796 20900128 VERIZON WIRELESS 49.73 .00 3/24−4/23/16 TDD TOTAL CELLULAR PHONES/PAGERS .00 49.73 .00 545990 INSURANCE−OTHER 8 /16 05/02/16 19 BUDGET−5 34.00 GENERAL LIABILITY TOTAL INSURANCE−OTHER .00 34.00 .00 548020 WEBSITE DEV & MAINTENANCE 8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 1,035.00 .00 WEBSITE IMPROVEMENTS Packet Pg. 136 8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 2,443.75 .00 WEBSITE DEVELOPMENT TOTAL WEBSITE DEV & MAINTENANCE .00 3,478.75 .00 RUN DATE 05/16/2016 TIME 09:18:07 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.n.a Attachment: III. n. Expenditure Transactions (5658 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 2 DATE: 05/16/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 09:18:07 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 8/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 548042 FALL CAMPAIGN 548042 FALL CAMPAIGN 8 /16 05/05/16 21 1606372 21300295 PETER A MAYER AD 1,969.70