Okaloosa County BOCC — May 23, 2016 — Agenda Packet — reading text

District funding request Fire Chief Kevin Sasser and Division Chief Joe D’Agostino presented a beach safety funding request for Destin beaches and answered Council questions. i. 11:30am – Okaloosa Sheriff’s Department funding request Under-Sheriff Don Adams presented a law enforcement funding request to support the Sheriff’s Department and answered Council questions. Council discussion ensued regarding funding allocation, impact to service levels, and Crab Island. To grant funding of $500,000 to Okaloosa County Public Safety; $550,000 Motion: to Destin Fire Control District, and $125,000 to Okaloosa County Sheriff. RESULT: MOTION APPROVED [4-3] MOVER: Windes SECONDER: Rice AYES: Windes, Rice, Peterson, Foreman NAYES: Craul, Anderson, Matern Tourist Development Council Page 2 May 6, 2016 Packet Pg. 8  1.b j. Motion of support for Boardwalk fireworks Stephen Smith of the Peterman Agency gave a presentation supporting Boardwalk fireworks. Motion: Authorize Chairman to sign a letter of support. RESULT: MOTION APPROVED [6-0] MOVER: Anderson SECONDER: Rice AYES: Craul, Windes, Peterson, Foreman ABSTAIN Matern Minutes Acceptance: Minutes of May 6, 2016 9:00 AM (Items for TDC Approval/Recommendation) II. Public Comment (3 minutes each) None III. Next TDC Meeting (Dale Peterson) May 23, 2016 2:00 p.m. Emerald Coast Convention Center IV. Adjourn (Dale Peterson) Meeting adjourned at 12:23 PM APPROVED: APPROVED: By: By: Name: Dale E. Peterson Name: Ed Schroeder Title: Chairman Title: Director, Tourist Development Dept. Date: Date: Tourist Development Council Page 3 May 6, 2016 Packet Pg. 9  1.c Tourist Development Council Meeting: 05/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5647) DOC ID: 5647 Financial Update (Charlotte Dunworth) Updated: 5/19/2016 9:55 AM by Aida Wilkinson Page 1 Packet Pg. 10  1.c.a Financial Update May 2016 FY 2015-16 AMENDED BUDGET: $51,952,056 Financial data as of 04/19/16 The adopted budget of $45,459,814 has been amended to record a refund of BP funds, FDEP grant for dune walkover construction on Okaloosa Island, FDOT Urban Corridor grant for seasonal bus service to Okaloosa Island and Destin, FWC & NRDA grants for artificial reef construction, and FY15 cash carryforward. REVENUE ANALYSIS Attachment: I. c. Financial Update (5647 : Financial Update (Charlotte Dunworth)) Okaloosa County levies a 5% tourist development tax. Lodging establishments remit bed tax collections to the Tax Collector by the 20th of each month for the preceding month. The Tax Collector reconciles and remits the revenues to the County by the 10th of the following month. Due to the timing of this process, $4M in actual revenue represents collections through March. Year-to-date tourist development tax collections are $623K or 18% greater than the prior year. May 17, 2016 Packet Tourist Development Department, Okaloosa County, FL Pg. 11 Financial Update – May 2016 1.c.a RevPAR Revenue per available room (RevPAR) is a widely used performance metric in the lodging industry. RevPAR is a measurement for a point in time, so it is most appropriately used when comparing equivalent time periods (e.g. October 2014 to October 2013). RevPar = gross monthly receipts divided by days in month divided by number of units (data taken from Tax Collector’s monthly reports, so there is a reporting lag) Attachment: I. c. Financial Update (5647 : Financial Update (Charlotte Dunworth)) May 17, 2016 Tourist Development Department, Okaloosa County, FL 2 of 8 Packet Pg. 12 Financial Update – May 2016 1.c.a EXPENSE ANALYSIS Attachment: I. c. Financial Update (5647 : Financial Update (Charlotte Dunworth)) Amended Budget: (1)vendor refund; (2)marketing interns; (3)Florida Sports Foundation membership; (4)grant match; (5)FY15 cash carryforward May 17, 2016 Tourist Development Department, Okaloosa County, FL 3 of 8 Packet Pg. 13 Financial Update – May 2016 1.c.a REVENUES & EXPENSES BY LEVEL OF TOURIST DEVELOPMENT TAX RESTRICTION FIRST PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  beach park facilities or beach improvements  beach & waterway maintenance, renourishment, restoration, enhancement, access  tourist destination facilities Attachment: I. c. Financial Update (5647 : Financial Update (Charlotte Dunworth)) Amended Budget: (4)grant match; (5)FY15 cash carryforward May 17, 2016 Tourist Development Department, Okaloosa County, FL 4 of 8 Packet Pg. 14 Financial Update – May 2016 1.c.a SECOND PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  visitor services, brochure distribution, communication and research  tourist bureau administration  lifeguard services and protection Attachment: I. c. Financial Update (5647 : Financial Update (Charlotte Dunworth)) Amended Budget: (5)FY15 cash carryforward May 17, 2016 Tourist Development Department, Okaloosa County, FL 5 of 8 Packet Pg. 15 Financial Update – May 2016 1.c.a THIRD PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  operations, maintenance, improvement of Visitor Welcome or Information Centers, Convention Center, and Tourist Destination Facilities, including museums  promotion of the Convention Center and Tourist Destination Facilities Attachment: I. c. Financial Update (5647 : Financial Update (Charlotte Dunworth)) Amended Budget: (5)FY15 cash carryforward May 17, 2016 Tourist Development Department, Okaloosa County, FL 6 of 8 Packet Pg. 16 Financial Update – May 2016 1.c.a FOURTH PERCENTAGE (These permissible uses are intended to be representative, not all-inclusive)  expansion, renovation, reconstruction of the convention center and outdoor venues Attachment: I. c. Financial Update