Okaloosa County BOCC — May 23, 2016 — Agenda Packet — reading text

caused these presents to be executed on the last date herein written below. LIFE’S A BEACH PUBLICATIONS ________________________________ Rick Seevers, Owner Date: ____________________________ Packet Pg. 52  1.e.a BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA ________________________________ Charles K. Windes, Jr., Chairman ATTEST: Date: ____________________________ Attachment: I. e. LABP Amend 2 (5649 : Life?s A Beach contract amendment (Ed Schroeder)) ______________________________ J.D. Peacock II, Clerk Packet Pg. 53  1.f Tourist Development Council Meeting: 05/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Information Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5650) DOC ID: 5650 Revive Media contract (Ed Schroeder) Updated: 5/19/2016 10:00 AM by Aida Wilkinson Page 1 Packet Pg. 54  1.f.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: May 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Revive Media Contract STATEMENT OF ISSUE: Request approval of a contract with Revive Media Services for Tourism Website Hosting and Maintenance Services. Attachment: I. f. Revive Media contract (5650 : Revive Media contract (Ed Schroeder)) BACKGROUND: Peter Mayer hosts and maintains the County’s leisure tourism website (www.emeraldcoastfl.com) and Media Temple hosts and maintains the County’s convention center website (emeraldcoastconventioncenter.com). An RFP was recently issued for tourism website hosting and maintenance services. Four responsive proposals were evaluated and Revive Media was selected as the top-ranked vendor, at an annual cost of $54K (exclusive of one-time transition expenses). Pursuant to section E.200 of the TDD Manual, the Council shall review and provide a recommendation for all proposed contracts requiring Board approval. The attached draft contract has not yet been reviewed by the TDD attorney or made it through the County’s contract coordination process. However, the Council’s conceptual approval is requested at this time since the final contract must be approved by the Board in June because website services terminate with Peter Mayer on June 30. Media Temple services terminate on October 3. OPTIONS: Approve or Deny RECOMMENDATION TO BCC: Approve a contract with Revive Media Services for Tourism Website Hosting and Maintenance Services, contingent upon TDD attorney approval and completion of the County’s contract coordination process. Packet Pg. 55  1.f.a CONTRACT C16-________________ Tourism Website Hosting and Maintenance Services This Contract executed and entered into this ______ day of __________________, 2016, between Okaloosa County, Florida, (hereinafter the “County”), whose principal address 1250 N. and states as follows: N Eglin Parkway, Shalimar, FL 32579 and Revive Media Services, Inc., whose principal address is LY 119 Hollywood Blvd NW Unit #102, Fort Walton Beach, FL 32548, (hereinafter the “Contractor), Attachment: I. f. Revive Media contract (5650 : Revive Media contract (Ed Schroeder)) I. Incorporation of Documents WITNESSETH: O N The following documents are incorporated by reference into this Contract and are attached as Exhibit “A”: IO any addendums thereto. SS 1. Request for Proposals & Acknowledgment/Contractor’s Submittal, RFP TDD 36-16, Tourism Website Hosting and Maintenance Services, date of opening April 1, 2016 and U All terms within the above referenced documents are in full force and effect and shall be binding upon both parties. C II. Scope of Services & PaymentIS D The Scope of this Contract is for the Contractor to provide Website hosting and maintenance for the Okaloosa County TDD and the Emerald Coast Convention Center, as further detailed in the R attached Exhibit “A,” which is incorporated herein by reference. O Contractor shall be paid in accordance with the pricing outlined in its submission, attached here to as Exhibit “A” and incorporated herein by reference. III. -F Duration of Contract and Termination, Suspension or Delay of Contract AF The contract’s initial term shall be 3 (three) years with two (2) one (1) year renewal options. T ARTICLE V TERMINATION This Contract may be terminated for breach (as provided below), otherwise this Contract will R remain in effect until each party completes its obligations under any Statement of Work then in effect. D If one party commits a material breach of any provision of this Agreement (the breaching party) and such party fails to cure the same within twenty (20) days after receiving written notice specifying such breach. If such breach cannot reasonably be cured within 20 days, the breaching party may request a longer period of time as may be reasonably necessary to effect such cure by 1 Packet Pg. 56  1.f.a furnishing to the non-breaching party within such 20 day period a feasible plan demonstrating that it is capable of curing the breach and diligently proceeds to implement such plan to completion. Such extension is permitted solely at the express agreement of the non-breaching party. Upon any termination of this Contract Contractor will cooperate with the County in effecting an orderly transition; and NLY Shall be paid (and if applicable shall be entitled to recover payment) for all Services rendered Attachment: I. f. Revive Media contract (5650 : Revive Media contract (Ed Schroeder)) through the date of termination (including for work-in-progress), for those costs reasonably incurred in anticipation of performance of the Services to the extent they cannot reasonably be O eliminated, for any other termination costs Contractor incurs in connection with canceling any secondary contracts it undertook in anticipation of performance of the Services, and for any other actual damages suffered by Contractor. N IO Each party's rights of termination under this Article V are in addition to any other rights it may have under this Agreement or otherwise, and the exercise of such right of termination will not be an election of remedies. SS Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional U obligations under any provision of this agreement without the prior written consent of the other. IV. Notice C IS All notices required by this Contract shall be in writing to the representatives listed below: D The authorized representative of the County shall be: Ed Schroeder R Tourist Development Director O 1540 Miracle Strip Pkwy SE Fort Walton Beach, FL 32548 -F Phone: 850-651-7131 Fax: 850-651-7149 Email: eschroeder@co.okaloosa.fl.us AF The authorized representative(s) for Revive Media Services, Inc. shall be: T Lynn Dominique or Kevin Almodovar Revive Media Services, Inc. R 119 Hollywood Blvd, NW D Suite 102 Fort Walton Beach, FL 32548 Phone: 850-362-0001 Cell: 850-586-2224 Email: lynn@revivemediaservices.com 2 Packet Pg. 57  1.f.a Email: kevin@revivemediaservices.com Courtesy copy to: Joanne Kublik Contracts & Lease Coordinator Okaloosa County Purchasing Department 5479A Old Bethel Road Crestview, FL 32536 NLY Attachment: I. f. Revive Media contract (5650 : Revive Media contract (Ed Schroeder)) Phone: 850-689-5960 Fax: 850-689-5998 Email: jkublik@co.okaloosa.fl.us O N Any party shall have the right, from time to time, to change the address to which notices shall be sent by giving the other party at least five (5) business days prior notice of the address change. V. Public Records IO IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE