Okaloosa County BOCC — February 11, 2013 — SCAAP - Inmate Information — reading text

State Criminal Alien Assistance Program Page 1 of 3 State Criminal Alien Assistance Program 2013-H1963-FL-AP Application Correspondence Switch to ... Application Handbook OMB Number: 1121-0243 Expires: 02/29/2004 Applicant Inmate Information Contact Application Number: 2013-H1963-FL-AP ACH Bank BJA strongly recommends that you read the Inmate Reporting Requirements Inmate section of the FY 2013 SCAAP Guidelines prior to beginning this portion of the application. Instructions here deal primarily with the mechanics of the upload Facility process and do not address statutory or programmatic requirements and restrictions. For the current ICE Country Code listing, click here: Submit https://www.bja.gov/Funding/13_ICE_Country_Codes.pdf SCAAP Help GMS Home Inmate Data File Overwrite and Deletion: You may select the file upload method that best meets your needs. However, if you switch upload methods Log Off at any time, the inmate files uploaded or entered via the previous method will be overwritten and deleted. Additionally, once inmate records are uploaded into GMS via the Direct File Upload method, any subsequent upload deletes and overwrites the previous file in its entirety. Due Diligence: Applicants are required to certify that they used due diligence in the preparation and submission of their inmate files. For an explanation of this concept, view applicable sections of the FY 2013 Guidelines or click here: https://www.bja.gov/Funding/13SCAAP_Guidelines.pdf THE TWO INMATE DATA FILE UPLOAD METHODS ARE: Upload File (Direct File Upload): This method allows you to submit your entire set of qualifying inmate records as a single ASCII formatted file directly into GMS. Click here for information about the required format: https://www.bja.gov/Funding/13SCAAP_Inmate_Data_Elements.pdf During the Upload File process, a red flashing bar will appear at the bottom of your screen. This bar will continue to flash until the inmate file upload is complete. Upon completion, you will receive an on-screen status report, listing the total number of inmate records and the number of records that are complete. In addition, the report will provide a detailed list of inmate records https://grants.ojp.usdoj.gov/gmsexternal/inmateSCAAP.do?upload=T 4/5/2013 State Criminal Alien Assistance Program Page 2 of 3 (by file number) that are incomplete or have data format errors and the nature of the errors. Upon receipt of the on-screen data report, you must either correct the data errors and upload the file again or submit the file with the errors. You should print the on-screen report for your records. Warning: Once inmate records are uploaded using this method, any subsequent upload deletes and overwrites the previous file in its entirety. Enter Data (Direct Data Entry): This method allows you to manually enter each inmate's data directly into an online template. This approach is best suited for jurisdictions with smaller facilities or small criminal alien populations. Drop-down menus are provided for selecting incarceration dates, date of birth, and country of birth (the complete country names are listed). Access to Submitted Files: Once your FY 2013 application is submitted, inmate files are no longer available for changes or additions. To ensure that the maximum number of inmate records are considered for payment, please correct any data errors at the time of the file upload and before the Application is submitted. Requests to reopen submitted applications are discouraged and may not be honored by BJA. For Upload File method, please follow these steps: Step 1: Click on the "Upload File" radio button. Step 2: Click on the "Upload" box to attach your file. A pop-up window will appear. Step 3: Click on the "Browse" button in the pop-up window. Step 4: Find your file name and double-click on it. The file name will appear in the blank field. Step 5: Click the save button and a message will appear in the pop-up window, telling you the status of your upload. Click the "X" in the upper right corner of the pop-up box to close it. Your inmate file name will now appear next to the upload button on the main page. Step 6: Click on the "Save Information" button to continue on to the next phase of the application process. For Enter Data method, please follow these steps: Step 1: Click on the "Enter Data" radio button. Step 2: Click one of the four corresponding boxes. "Add" to add inmate data, "Select All" to select all inmate records entered, "Un-Select All" to un-select all inmate records entered, and "Delete Selected" to delete all selected inmate records. Step 3: Click on the "Save Information" button to continue on to the next phase of the application process. I certify that the inmate data and records provided in this SCAAP application are in keeping with all SCAAP program and statutory requirements included in the SCAAP 2013 Guidelines. I used due diligence in determining the accuracy of the inmate records contained in this application, and I did not submit inmate records for an otherwise qualifying inmate where the jurisdiction's records indicated the inmate: (1) was born in the United States or one of its territories, (2) had a claim to U.S. citizenship, (3) was a U.S. citizen, or (4) did not qualify as an undocumented criminal alien in accordance with the SCAAP statute. Sanctions, including https://grants.ojp.usdoj.gov/gmsexternal/inmateSCAAP.do?upload=T 4/5/2013 State Criminal Alien Assistance Program Page 3 of 3 referral to a U.S. Attorney's Office, recalculation and/or return of awarded funds, or other sanctions, may be made when a jurisdiction knowingly submits false data or makes claims for ineligible inmates. Inmate Information How will inmate information be entered? Enter Data Upload File Inmate List ASCII File : Upload Save Information ______________________________________________________ Chairman, Okaloosa County Board of County Commissioners __________________________ Date https://grants.ojp.usdoj.gov/gmsexternal/inmateSCAAP.do?upload=T 4/5/2013