Fort Walton Beach Council agenda — 02-14-12 regular — reading text

resignation, with no applications on file, which would leave three active members. fe The City Manager asked Council to consider shifting the duties of the Historic Sites Board to the Friends of the Museum and ask the Friends to assume their responsibilities as an ad -hoc group. c°,+ The Friends will be giving a presentation to Council on February 28 and the issue could be discussed at that limo. u 16. CITY ATTORNEY REPORTS None. 17. MAYOR/ COUNCIL COMMENTS Mr. Rynearson thanked the MPH, City Staff, and the consultants for their work on the updating of the City's Land Development Code. Mr. Reeves wanted to state one more time the respect that he has for the City' s police department and that they are doing a great job, and that provisions need to be made to protect them if other arrangements are made. Ms. gossom stated her appreciation at the level of detail provided by Staff in the Council agenda backup material, and that she has heard from citizens that the backup provided is beneficial. Ms. gossom also provided a welcome to the members of Zeta Phi Beta Sorority who had their 92 annual Founders Day Lunch, and they chose to support and fund Opportunity Inc/Continuum of Care. Cry Co , d ofFort Wabon Beach Page 7 PackM Pg. 20  8. 1. b Regular Meeting Minutes January 24, 2012 The Mayor attended the MLK Celebration and stated it went very well, and he attended the EDC Roundtable and that the Secretary of Commerce was optimistic about the area. He also discussed lobbying issues being discussed in Tallahassee, including the pension reform has been pulled out of committee; repealing the requirement for business licenses; and whether or not to allow electronic public notices. The Mayor stated he attended the memorial service for Doug Reed, and that the community lost not only an important community leader, but a great person, and that he will be missed. 18. ADJOURNMENT 7: 19 pm Cin Council oJFort Wa6on Beach P"' R Packet Pg. 21 To: Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: February 14, 2012 Subject: ITB 12 -009 Demolition of Germany Terrace 1. BACKGROUND: 1. 1. The proposed Sound Side Affordable Housing development is a partnership between the City of Fort Walton Beach, the Fort Walton Beach Community Redevelopment Agency (CRA), and the Fort Walton Beach Housing Authority (FWBHA). 1. 2. Both City Council and the CRA Board of Commissioners approved funding of the demolition of the existing Germany Terrace development and the construction of the infrastructure through the CRA' s Tax Increment Financing (TIF) revenues. 2. DISCUSSION: 2. 1. On December 1, 2011, the Purchasing Division issued Invitation to Bid ( ITB) No. 12- 009 for Demolition Services for Germany Terrace Subdivision. On January 24, 2012, ten ( 10) vendors submitted bids. 2. 2. The bid proposal form requested pricing for the demolition and disposal of the Germany Terrace buildings and infrastructure as the base bid and included an additive alternate for the demolition and disposal of the existing building at 243 & 245 Hollywood Boulevard NW. 2. 3. The ten ( 10) vendors who submitted bid packages were as follows: 2.3. 1. Aero Training & Rental, Inc. of Destin, Florida: Base Bid = $ 449,200; Additive Alternate # I = No Bid 2. 3. 2. Crestview Site & Underground of Crestview, Florida: Base Bid = $ 199, 500; Additive Alternate # I = $ 30, 000. 2. 33. Cross Construction Services, Inc. of Lutz, Florida: Base Bid = $ 173, 410; Additive Alternate # I = $ 18, 700. 2. 3. 4. Cross Environmental Services, Inc. of Crystal Springs, Florida: Base Bid = 445, 594; Additive Alternate # I = $ 29, 640 2. 3. 5. H &T Contractors, LLC of Freeport, Florida: Base Bid = $ 226, 748. 30; Additive Alternate # 1 = $ 86, 129. 47 2. 3. 6. Marshall Brothers Industrial, Inc. of Lynn Haven, Florida: Base Bid = 367, 300. 00; Additive Alternate # 1 = $ 37, 500. 2. 3. 7. MV7, Inc. of Tampa, Florida: Base Bid = $ 162, 129; Additive Alternate # 1 = Packet Pg. 22  e. 2 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Beedic, Engineering & Utility Services Director Date: February 14, 2012 Subject: ITB 12 -009 Demolition of Germany Terrace 12, 655. 2. 3. 8. RBM Contracting Services, LLC of Santa Rosa Beach, Florida: Base Bid = 248, 990; Additive Alternate # 1 = No Bid 2. 3. 9. Roper & Roper General Contracting of Pensacola, Florida: Base Bid = 268, 000; Additive Alternate # 1 = $ 21, 000. 00 2. 3. 10. Tommy Hamm Construction of Panama City, Florida: Base Bid = $246, 729.00; Additive Alternate # 1 = $ 55, 457. 2. 4. After reviewing submittals from each vendor, it was determined by the Purchasing Division and staff that MV7, Inc. is the lowest responsive, responsible bidder for ITB No. 12 -009 for both the Base Bid and Additive Alternate # l. 3. FINANCIAL INFORMATION: 3. 1. The Base Bid for the demolition and disposal of Germany Terrace has an allocated budget of $200, 000 located in the CRA Fund Balance. 3. 2. The Additive Alternate # 1 for the demolition and disposal of 243 & 245 Hollywood Boulevard NW would be funded from General Fund Balance. 4. 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, Staff requests City Council award Invitation to Bid No. 12 -009 for the demolition of Germany Terrace Subdivision to the lowest responsive, responsible bidder meeting all specifications, MV7, Inc. of Tampa, Florida, in the amount of $162, 129 for the Base Bid. 4. 2. Staff also requests City Council award Additive Alternate # 1 for the demolition of 243 245 Hollywood Boulevard NW to the lowest responsive, responsible bidder meeting all specifications, MV7, Inc. of Tampa, Florida, in the amount of $12, 655 for the Base Bid. 4. 3. In the event a contract cannot be executed or the appropriate State certifications for the asbestos and lead -based paint removal and disposal cannot be obtained or verified, Staff requests City Council authorization to award ITB 12 -009 to the next lowest responsive, responsible bidder meeting all specifications and within the allocated budget. Packet Pg. 23  8. 2 City Council of Fort Walton Beach 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: Febmary 14, 2012 Subject: FEB 12 -009 Demolition of Germany Terrace ATTACHMENTS: FEB 12 -009 Bid Document PDF) ITB 12 -009 Exhibit A ( PDF) ITB 12 -009 Exhibit B ( PDT) ITB 12 - 009 Exhibit C ( PDT) Addendum I - ITB 12 -009 PDF) Addendum 2 - FEB 12 -009 PDF) Addendum 3 - ITB 12 -009 PDF) FEB 12 -009 Preliminary Bid Tab PDF) SIGNATURE BLOCK: Michael Beedic Completed 02/ 03/ 2012 3: 55 PM Finance Completed 02/ 06/ 2012 2: 12 PM Carole Jones Completed 02/ 06/ 2012 3: 11 PM City Manager Completed 02/ 06/ 2012 4: 02 PM City Council Pending Packet Pg. 24  8. 2. a 1A11 ( I ATIUS Wli10 1.' 1u INVITATION TO BID ISSUE DATE: December 1, 2011 City of Fort Walton Beach, Florida BID NO: ITB 12 -009 Purchasing Department 105 Miracle Strip Pkwy SW OPENING DATE: Jan. 10. 2012 Fort Walton Beach, Florida 32548 Telephone; ( 850) 833 -9523 OPENING TIME 2: 30 PM CST Fax: ( 850) 833- 9643 Website: http: llwww. fwb.ore BID REQUESTED: The City of Fort Walton Beach invites bids for ITB — 12 -009: DEMOLITION SERVICES FOR GERMANY TERRACE SUBDIVISION. Bids will be opened and publicly read aloud at City Hall Main Conference Room, City of Fort Walton Beach, 107 Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2: 30 PM ( CST) on January 10, 2011 Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of quantities desired. Please note — A non -mandatory Pre -Bid meeting is scheduled for 10: OOAM local time on December 15, 2011 at City Hall Main Conference Room, 107 Miracle Strip Parkway SW, Fort Walton Beach, FL. Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with City personnel related to this solicitation is permitted. All communications are to be directed to the Purchasing Representative and sole contact listed below. It is the intent and purpose of the City of Fort Walton Beach that this