Okaloosa County BOCC — June 23, 2016 — Agenda Packet — reading text

BT−CAPITAL OUTLAY 8 /16 05/02/16 19 BUDGET−4 1,250.00 MAY 2016 TOTAL BT−CAPITAL OUTLAY .00 1,250.00 .00 TOTAL 1ST TDT−BEACHES & PARKS .00 182,942.23 −1,647.40 Packet Pg. 179 RUN DATE 06/15/2016 TIME 11:29:40 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5781 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 23 DATE: 06/15/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:29:39 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 9/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1176 − SPECIAL ASSESSMENT ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 549005 COMMISSIONS−TAX COLLECTOR 8 /16 05/13/16 24 000004 BENJAMIN F ANDER 73.81 APR16 TAX CASH TOTAL COMMISSIONS−TAX COLLECTOR .00 73.81 .00 591201 BT−DEBT SERVICE FUND 8 /16 05/02/16 19 BUDGET−4 28,675.00 MAY 2016 TOTAL BT−DEBT SERVICE FUND .00 28,675.00 .00 TOTAL SPECIAL ASSESSMENT .00 28,748.81 .00 Packet Pg. 180 RUN DATE 06/15/2016 TIME 11:29:40 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5781 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 24 DATE: 06/15/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:29:39 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 9/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1179 − 4TH TDT−C.C. CAPITAL ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563790 OTHER IMPROVEMENTS 8 /16 05/05/16 21 V1606331 008408 GGI LLC D/B/A GE 960.00 .00 TO4 ROOF LEAK REMEDI 8 /16 05/19/16 21 V1606883 008408 GGI LLC D/B/A GE 360.00 .00 TO4 ROOF LEAK REMEDI TOTAL OTHER IMPROVEMENTS .00 1,320.00 .00 TOTAL 4TH TDT−C.C. CAPITAL .00 1,320.00 .00 Packet Pg. 181 RUN DATE 06/15/2016 TIME 11:29:40 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5781 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 25 DATE: 06/15/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:29:39 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 9/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711470 − FDEP DUNE WALKOVERS (C) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563790 OTHER IMPROVEMENTS 8 /16 05/26/16 21 V2160216 014799 BANK OF AMERICA 146.39 .00 GATLIN LUMBER AND SUP 8 /16 05/26/16 21 V2160216 014799 BANK OF AMERICA 787.89 .00 MEREDITH SONS LUMBER TOTAL OTHER IMPROVEMENTS .00 934.28 .00 TOTAL FDEP DUNE WALKOVERS (C) .00 934.28 .00 Packet Pg. 182 RUN DATE 06/15/2016 TIME 11:29:40 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5781 : Expenditure Transaction Report)  SUNGARD PENTAMATION, INC. PAGE NUMBER: 26 DATE: 06/15/2016 OKALOOSA COUNTY BOCC AUDIT11 TIME: 11:29:39 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’16’ and transact.period=’8’ and transact.fund=’104’ ACCOUNTING PERIOD: 9/16 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 711542 − FDOT URBAN CORR 15 (O) ACCOUNT DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534410 CS−PUBLIC TRANSPORTATION 8 /16 05/19/16 21 V1606913 21600008 MARUTI FLEET & M 30,695.76 .00 4/1/16−4/30/16 TOTAL CS−PUBLIC TRANSPORTATION .00 30,695.76 .00 TOTAL FDOT URBAN CORR 15 (O) .00 30,695.76 .00 TOTAL TOURIST DEVELOPMENT FUND .00 1,433,830.68 −45,705.46 TOTAL REPORT .00 1,433,830.68 −45,705.46 Packet Pg. 183 RUN DATE 06/15/2016 TIME 11:29:40 SUNGARD PENTAMATION, INC. − FINANCIAL ACCOUNTING 3.o.a Attachment: III. o. Expenditure Transactions (5781 : Expenditure Transaction Report)  3.p Tourist Development Council Meeting: 06/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5782) DOC ID: 5782 Reconciliation of Promotional Reserves Updated: 6/20/2016 3:37 PM by Aida Wilkinson Page 1 Packet Pg. 184  3.p.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: June 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds STATEMENT OF ISSUE: Providing the monthly reconciliation of the use of promotional reserve funds. Attachment: III. p. Promo Reserves (5782 : Reconciliation of Promotional Reserves) BACKGROUND: Per the adopted FY16 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” No promotional reserve funds were used in June. A balance of $38,836 remains available for appropriation. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 185  3.q Tourist Development Council Meeting: 06/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5783) DOC ID: 5783 Film Commission Update Updated: 6/20/2016 3:39 PM by Aida Wilkinson Page 1 Packet Pg. 186  3.q.a May 2016 Film Commission Report May Leads: 33 Chaired Film Florida Film Commission Council Meeting May 24 Production Services Association (PSA) Meeting held May 12, 2016 at the Ft. Walton Beach Chamber of Commerce Thom Gossom Jr. Guest Speaker NBC Today Show’s Kathie Lee and Hoda episode aired May 2 HGTV House Hunters Destin episode aired May 1 Local independent horror film “Pirantula” premiered Lighting Seminar for Women held at Mattie Kelly Arts Center NWFSC May 21 1 episode of “The Short Show with Mary Jo” aired Attachment: