Okaloosa County BOCC — June 23, 2016 — Agenda Packet — reading text

prohibited from knowingly voting on a mea - sure which inures to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent organization or subsidiary of a corporate principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a “relative” includes only the officer’s father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A “business associate” means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). * * * * * * * * * * * * * * * * ELECTED OFFICERS: In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the min - utes of the meeting, who should incorporate the form in the minutes. * * * * * * * * * * * * * * * * APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you otherwise may participate in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on other side) CE FORM 8B - EFF. 1/2000 37 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 71  1.d.a APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, , hereby disclose that on , 20 : Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth)) (a) A measure came or will come before my agency which (check one) ___ inured to my special private gain or loss; ___ inured to the special gain or loss of my business associate, ; ___ inured to the special gain or loss of my relative, ; ___ inured to the special gain or loss of , by whom I am retained; or ___ inured to the special gain or loss of , which is the parent organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: Date Filed Signature NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1/2000 38 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 72  1.f Tourist Development Council Meeting: 06/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5772) DOC ID: 5772 Peter Mayer contract extension (Ed Schroeder) Updated: 6/20/2016 3:21 PM by Aida Wilkinson Page 1 Packet Pg. 73  1.f.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: June 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Peter Mayer Contract Amendment #4 STATEMENT OF ISSUE: Request a one-month contract extension for the provision of website Attachment: I. f. Peter Mayer Amend 4 (5772 : Peter Mayer contract extension (Ed Schroeder)) maintenance to Peter A. Mayer Advertising contract C12-2007-TDC. BACKGROUND: The website maintenance portion of “base services” under the Peter Mayer contract is set to terminate on June 30. Due to unforeseen delays with completing the procurement process for a new vendor, the Peter Mayer contract provision will expire before a new contract is in place. A one-month extension of website maintenance services is requested until a contract with the new vendor is in place. The TDD attorney has reviewed the draft contract; however, the County contract coordination process has not yet been completed. Pursuant to section E.200 of the TDD Manual, the Council shall review and provide a recommendation for all proposed contracts requiring Board approval. OPTIONS: Approve or Deny RECOMMENDATION TO BCC: Approve a one-month contract extension through July 31, 2016 for the provision of website maintenance to Peter A. Mayer Advertising contract C12-2007-TDC. Packet Pg. 74  1.f.a Packet Pg. 75 Attachment: I. f. Peter Mayer Amend 4 (5772 : Peter Mayer contract extension (Ed Schroeder))  1.f.a Packet Pg. 76 Attachment: I. f. Peter Mayer Amend 4 (5772 : Peter Mayer contract extension (Ed Schroeder))  1.f.a Packet Pg. 77 Attachment: I. f. Peter Mayer Amend 4 (5772 : Peter Mayer contract extension (Ed Schroeder))  1.f.a Packet Pg. 78 Attachment: I. f. Peter Mayer Amend 4 (5772 : Peter Mayer contract extension (Ed Schroeder))  1.g Tourist Development Council Meeting: 06/23/16 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Update Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 5773) DOC ID: 5773 Toronto Film Festival Travel Approval (Ed Schroeder) Updated: 6/20/2016 3:23 PM by Aida Wilkinson Page 1 Packet Pg. 79  1.g.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: June 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Gail Morgan, Film Commission Liaison SUBJECT: Toronto Film Festival Attachment: I. g. Toronto Film Festival (5773 : Toronto Film Festival Travel Approval (Ed Schroeder)) STATEMENT OF ISSUE: Request approval for Film Commission Liaison to attend the Toronto Film Festival, September 7 - 19, 2016. BACKGROUND: The goal of the Film Commission Liaison is to promote and market Okaloosa County as a premier location for production and entertainment companies to shoot or film their projects, and in doing so provide employment opportunity for the Emerald Coast production community. This goal can’t be achieved without traveling to events where industry decision makers gather. The Toronto International Film Festival has grown and developed into a major festival for Hollywood awards films, independent film and international productions, as well as established a strong film market tie-in with many