Okaloosa County BOCC — June 23, 2016 — Agenda Packet — reading text

following statement and affix your signature. I am submitting this application on behalf of my organization’s event and am aware that this application will be reviewed for final approval. I have completed this application fully and accurately, understand that all information submitted will be used to determine funding eligibility, and have not misrepresented any information contained herein. I have read, fully understand, and agree to be bound by Okaloosa County’s Local Event Marketing Funding policy. Signature of Applicant Date Printed Name of Applicant ************************************************************************ OFFICIAL USE ONLY Applicant attended Educational Session? ___ Yes ___ No Funding Level: _______________________________________ Approved By: ___________________________________________ Total Funding Approved: $______________________________ In accordance with County purchasing approval authority limits. Title: __________________________________________________ Date: _______________________________________________ 31 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 65  32 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 66 1.d.a Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth))  1.d.a Local Event Marketing Funding Participant Registration Roster Event Name: Participant Name Home Accommodation Name # of # of # Guests Zip Code Rooms Nights per Room Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth)) 33 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 67  1.d.a Local Event Marketing Funding Visitor Survey Event Name: 1. What is your home zip code? __________ 2. How many adults in your visiting party? __________ 3. How many children in your visiting party? __________ Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth)) 4. How long did you stay in Destin, Fort Walton Beach, or Okaloosa Island? Number of Nights __________ Day Trip Only __________ 5. Where did you stay? Hotel Vacation Rental Friends/Relatives Bed & Breakfast Campground RV Park Other 6. Name of Accommodation? ________________________________________ 7. How did you hear about this event? Event Website Other Website Social Media Friend/Relative TV Radio Magazine Newspaper 8. Would you recommend this event to a friend/relative? Yes _____ No _____ 9. What is the primary reason for your visit? This Event Vacation Visit Friends/Relatives Business Other 10. How did you travel to the area? Vehicle Airplane Charter Bus Other 11. What activities did you participate in during your visit? Beach Fishing Dining Out Water Sports Arts/Culture Sports Shopping 12. How much did you spend per day, excluding lodging, during your visit? $0-25 $26-50 $51-75 $76-100 $101-125 $126-150 $151+ 34 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 68  1.d.a Local Event Marketing Funding Payment Request (Deadline: September 30) EVENT INFORMATION: Event Name: Event Dates: From: To: To receive payment for Local Event Marketing Funding, please submit the following: 1. Invoice from your organization to Okaloosa County. 2. Proof of Performance (e.g. itemized vendor invoice, tear sheet, online screen shot, run schedule, website analytics report) showing out-of-market audience and Emerald Coast logo and/or web link. Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth)) 3. Proof of Payment (e.g. front and back of cleared check, credit card receipt). 4. Verification of Room Nights (e.g. lodging report, registration roster, visitor surveys, ticket sales). AUTHORIZED USES REQUESTED FOR PAYMENT: Only as approved in the Funding Application. Amount TOTAL (May not exceed the Total Funding Approved as noted on the application.) $ MARKETING & PROMOTIONAL ACTIVITIES: Describe the Event’s actual out-of-market marketing, advertising, and promotions. LODGING OCCUPANCY: Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Total 0 Attach documentation for the Room Nights (e.g. lodging report, registration roster, visitor surveys, ticket sales). 35 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 69  1.d.a VISITOR INFORMATION: Daily Out-of-Market (Lodging) Visitors for Event Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Total 0 Describe how Out-of-Market (lodging) Visitors was determined. Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth)) Daily Local (Non-Lodging) Attendees for Event Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10 Total 0 Describe how Local (Non-Lodging) Attendees was determined. If Tier 1 funding level, evidence of at least 100 room nights submitted? YES NO If Tier 2 funding level, evidence of at least 5,000 room nights submitted? YES NO If Tier 2 funding level, evidence of ticket sales/registration tied to room nights submitted? YES NO If Tier 3 funding level, evidence of at least 10,000 room nights submitted? YES NO If Tier 3 funding level, evidence of ticket sales/registration tied to room nights submitted? YES NO If Tier 3 funding level, evidence of two-night minimum lodging stay submitted? YES NO Upon completing this payment request in its entirety, please read the following statement and affix your signature. I am submitting this payment request on behalf of my organization’s event and certify the above information is true and accurate to the best of my knowledge. I have read, fully understand, and agree to be bound by Okaloosa County’s Local Event Marketing Funding policy. Signature of Applicant Date Printed Name of Applicant 36 of 38 TDC 06-23-2016 BCC 07-06-2016Packet Pg. 70  1.d.a Voting Conflict Form FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE MAILING ADDRESS THE BOARD, COUNCIL, COMMISSION, AUTHORITY OR COMMITTEE ON WHICH I SERVE IS A UNIT OF:  CITY  COUNTY  OTHER LOCAL AGENCY CITY COUNTY NAME OF POLITICAL SUBDIVISION: DATE ON WHICH VOTE OCCURRED MY POSITION IS:  ELECTIVE  APPOINTIVE WHO MUST FILE FORM 8B Attachment: I. d. TDD Manual (5771 : TDD Manual (Charlotte Dunworth)) This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his or her special private gain or loss. Each elected or appointed local officer also is