Okaloosa County School Board — Regular Meeting, May 29, 2018 — reading text

File Attachments Board Agenda Item - Mental Health Assistance Project - 5-18-18.PDF (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Item 8.12, ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, to Discussion Agenda 10.1 at the request of Mr. Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.12 Moved to Discussion - ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 29, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $141,978.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the committee's recommendation to award ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL to Bearden Electric, Inc. in the amount of $141,978.00. Public Content Request approval of the committee's recommendation to approve ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL to Bearden Electric, Inc. in the amount of $141,978. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB_18-15.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Item 8.12, ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, to Discussion Agenda 10.1 at the request of Mr. Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject :  8.13 Tag-On Bid: SDOC-18- B-073-LH, Large Equipment, Catalog Discount, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 29, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve tagging on to SDOC-18-B-073-LH Large Kitchen Equipment, Catalog Discount Bid through School Board of Osceola County, FL. Public Content Request approval to tag-on with SDOC-18-B-073-LH Large Kitchen Equipment, Catalog Discount Bid through School Board of Osceola County, FL. The bid is awarded to multiple vendors based on a percentage off discount and will be used on an as needed basis to purchase equipment. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective May 30, 2018 through May 1, 2019 and copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID SDOC-18-B-073-LH LARGE KITCHEN EQUIPMENT, CATALOG DISCOUNT.pdf (356 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Item 8.12, ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, to Discussion Agenda 10.1 at the request of Mr. Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Proposal for Replacement of Power720 AS400 Server, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 29, 2018 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $86,329.47 Budgeted : Yes Budget Source : Capital Funds, Project 2386 District Department Equipment and General Funds Recommended Action : Motion to approve the purchase of Power720 AS400 Replacement Server to include hardware, installation labor and related software. Public Content Request approval to purchase Power720 AS400 Replacement Server to include hardware, installation labor, and related software. Funding for the purchase of hardware in the amount of $74,403.47 will be paid from Capital Funds, Project 2386 District Department Equipment. Funding for the purchases of labor in the amount of $3,500.00; and related software for a total amount of $8,426.00 will be paid from General Funds. This purchase will be made through Florida Alternate Contract Source #43211500- WSCA-15-ACS. Copies of the quotes are attached. For additional information contact Eric Mitchell, Director of MIS and Instructional Technology at (850) 689-7153. File Attachments PROPOSAL FOR REPLACEMENT OF POWER720 AS400 SERVER.pdf (1,219 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Item 8.12, ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, to Discussion Agenda 10.1 at the request of Mr. Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.15 Waiver of the OCEA Master Contract requested by Okaloosa Technical College to waive the standard school calendar for the 2018-2019 school year, presented by Jerry Sansom, Principal, Okaloosa Technical College, and recommended by the Superintendent for approval. Meeting : May 29, 2018 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the wavier requested by the Okaloosa Technical College. Public Content The Okaloosa Technical College is requesting a wavier to the standard school calendar as it relates to the adult education teachers who instruct during the evening. For additional information, please contact Jerry Sansom at 833-3500. File Attachments OTC Waiver 2018-19.pdf (41 KB) 2018_05_03_08_18_05.pdf (525 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent, and to move Item 8.12, ITB 18-15 Replacement Generator for the Nutrition Center in Niceville, FL, to Discussion Agenda 10.1 at the request of Mr. Destin. Motion by Rodney Walker, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 8. Consent Agenda Subject : 8.16 Waiver of the OCEA Master Contract requested by Riverside Elementary to waive the sharing of grade level chair supplements with one or more teachers for the 2018-2019 school year,