Okaloosa County BOCC — July 14, 2014 — 1-8 Emergency Management

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: EMERGENCY MANAGEMENT DIVISION PROGRAM DESCRIPTION: This program consists of an Emergency Management Division Chief, an Emergency Management Coordinator, and an Administrative Assistant. The Division maintains the County Emergency Operations Center, which is a unique facility that provides a central command location for County emergency response and recovery efforts before, during, and after emergencies and disasters. The Emergency Operations Center (EOC) operates under the emergency support function/incident command system structure. There are 20 individual emergency support functions; each function oversees a critical service the county must continue to provide to its citizens, visitors, and businesses. The emergency support functions are arranged into sections that comply with incident command system requirements. The Division assists with the logistics of disaster response and recovery operations with all branches of government to ensure missions and resources are managed efficiently. The division identifies potential threats and designs a long-term plan to prevent damages to individuals and property. Mitigation activities include public outreach through the Code Red warning system; shelter retrofits as funding becomes available, increasing shelter space available by working with other governmental agencies through new construction, and actively addressing mitigation issues through the Okaloosa County Local Mitigation Strategy Committee and identifying mitigation projects and funding opportunities to the committee. REVENUE: Emergency Management Division is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, other miscellaneous revenue and transfers from other funds. EXPENDITURES: FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 187,861 189,993 194,389 197,094 Operating Expenses 48,539 43,883 65,357 65,998 Capital Outlay 0 0 0 0 Other 85,453 85,453 85,453 85,453 Total 321,853 319,329 345,199 348,545 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 3 3 3 3 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 3 3 3 3 MAJOR ACCOMPLISHMENTS LAST YEAR:  Enhanced public outreach capabilities by developing an additional social media tool providing an interactive APP which direct residents to disaster information.  Expanded use of technology to improve the accuracy of damage assessment performed after a disaster. System allows real-time data collection and cost estimates for both individual and public property damage.  Established a new mobile EOC that provides on-site command and control capabilities that include UHF/VHR radios, Computer network for 60 computers, satellite communications, interoperable communications, marine communications, and aircraft communications.  Inspected 52 Hazardous Materials storage sites for compliance with SARA Title III, the Community Right to Know Act.  Inspected 34 facility nursing home, assisted living facility, hospital, and surgery center disaster plans. PROGRAM GOAL: 1. Provide centrally located coordination efforts for Okaloosa County in order to guide decisions and actions that protect life and property and allow for a well coordinated and efficient operation to prepare for, respond to and recover from the affects of disasters. 2. Develop the disaster response skills and knowledge required for emergency situations by better preparing individuals to respond to disasters in a prompt, efficient and effective manner through activation of established plans and guidelines and use of available resources and facilities. 3. Provide needed emergency response, planning, and training for emergency situations and NIMS/ICS programs. 4. Develop the disaster response skills and knowledge required for emergency situations by better preparing individuals to respond to disasters in a prompt, efficient and effective manner through activation of established plans and guidelines and use of available resources and facilities. KEY OBJECTIVES: 1. Maintain and upgrade as needed the capabilities of the Primary and alternate emergency operations centers and ensure viable warning systems are available to the public during any emergency situation. 2. Comply with requirements of F.S. 252.35, F.S. 252.38, F.S. 252.44, F.S. 252.365 and Okaloosa County Ordinance No. 79-12, § 1, 4-10-79. 3. Ensure life, safety and effective evacuations from high hazard and risk areas. 4. Provide training to responders and managers in their specific response roles when dealing with different types of emergency situations. 5. Test established plans, procedures, and guidelines to identify any shortfalls in planning. Document shortfalls and establish and initiate fixes to eliminate planning shortfalls. 6. Meet Federal requirements as outlined in Homeland Security Presidential Directive 5 and Homeland Security Presidential Directive 8. 7. Provide effective rapid response during disaster situations. 8. Maintain planning efforts and systems required to support disaster response. 9. Conduct continuing enrollment of county residents and businesses in the “Ready Okaloosa” program. 10. Provide shelter locations that are outside of the high hazard areas of coastal Okaloosa County. 11. Ensure critical services continue for Okaloosa County residents during disaster situations. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of personnel to perform training 2 2 2 for EOC personnel Input Number of personnel to perform annual 2 2 2 review of nursing home and hospital plans Number of personnel for mitigation 2 2 2 activities Number of personnel trained for EOC 108 108 108 operations Output Number of approved mass care facility 34 34 34 disaster plans Number of scheduled exercises completed 5 5 5 Percent of personnel trained for EOC 100% 100% 100% Efficiency operations Percent of mass care facility disaster plans 100% 100% 100% reviewed Percent of scheduled exercises completed 100% 100% 100% Total number of personnel trained for 108 108 108 Effectiveness EOC operations Number of scheduled exercises 5 5 5