Fort Walton Beach Council agenda — 09-28-2010 Regular — reading text

Oa w J M y G1 d u7 LO te G r- ( W 0 coo M U) CZ rfy t O o 0° 0 W V as o° ° o o, 0 00 o 00 o 0 so)- O W Cl) V n! N o O Cr M Q f. a Z N cm S W ._ o w co co 9) o cNi p c a=i Z R A, ° W Cl) m o, E Cm JQ W to C O LO CL V L C c Qcn a 60- Z T Z W C I_ U ti ti ti T C) o i' ', O O O J N O 0 W Q M O Z O J U. G1 O Q m O m co cu cu ui a f' In m Q p v , >,cr 4 p w Cr cr E 76 . co W_ co p F p ; y a c c o m U w m m O Q CL CL CL Q N eu M  CITY COUNCIL MEETING September 28, 2010 Consent Agenda SunGard HTE ASP Contract Amendment Synopsis: The City' s current contract with Sun Gard HTE needs to be modified to remove the current Public Safety software from the contract Agenda Item Number: 8. 6  CITY OF FORT WALTON BEACH MEMORANDUM To: Robert Mearns, City Manager From: David Jenzen, IT Director Date: September 17, 2010 Subject: Request to approve SunGard HTE ASP contract amendment. 1. BACKGROUND: 1. 1 The City of Fort Walton Beach Police Department currently uses SunGard HTE' s software for our Financial, Community Service and Public Safety needs. In order to move forward on the SunGard HTE OSSI software upgrade, modifications to the existing SunGard HTE ASP software service contract need to be completed. 2. DISCUSSION: 2. 1 With the purposed upgrade to SunGard HTE' s OSSI software for the Police Department, the City' s current contract with SunGard HTE needs to be modified to remove our current Public Safety software from the contract. 2. 2 We will also change the effective date of the contract from June 1St to October 1St to correspond to the City' s fiscal year. 3. FINANCIAL INFORMATION: 3. 1 The total cost of the SunGard HTE ASP contract will be reduced by 87, 697. 00. The reduction in this contract equals the cost of the SunGard HTE OSSI software contract. 4. RECOMMENDATION: 4. 1 Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01. Paragraph 4.01. 025 and the Purchasing Policies and Procedures, staff requests City Council authorize the City Manager to sign the SunGard HTE ASP software contract. 5. ATTACHMENTS: 5. 1 SunGard HTE ASP contract amendment. 6. SIGNATURER BLOCK: 6. 1 Submitted By: 9 -17 -2010 David Jenzen, IT Director 6. 2 Reviewed and Concur: Z, * 44 9 - 22 - 10 Sylvia Hanks, Administrative Services 6. 3 Reviewed and Concur: 9/ 22/ 10 Brandy Wun ance Director 6. 4 Reviewed for Agenda: o ert T. Mearns City Manager  SUNGARD®P B LIC S ECTO R Contract #: FTWB- 101006 Amendment to the SunGard Public Sector Inc. Application Service Provider Agreement This Amendment ( Amendment) to the SunGard Public Sector Inc. Application Service Provider Agreement dated May 28, 2008 and associated Schedule A — Order Forms Nos. FTWB -080553 -1 and FTWB -080553 -2 ( collectively, the Agreement)), between SunGard Public Sector Inc. ( SunGard Public Sector), 1000 Business Center Drive, Lake Mary, Florida 32746, and City of Fort Walton Beach, FL ( Customer), is effective when signed by an authorized representative of both parties.. WHEREAS, 1) The parties entered into the Agreement for the provision of ASP services for certain Public Safety and other software applications; 2) The parties subsequently are entering into a Software License and Services Agreement for the migration of the aforementioned Public Safety applications under the ASP agreement (the Legacy Software "),-and 3) The parties hereto wish to delete certain non -Legacy Software applications from the Agreement and additionally restate and identify the remaining non -Legacy Software applications and associated payments. NOW THEREFORE, the parties agree as follows: The following applications are deleted from the Agreement., QRep Admin ( 1 Users) - CG Admin, QRep End User (4 Users) - CG, Qrep Catalog ( C) CJ, Retrofit Modification ( 9), and Click2Gov Building Permits ( K3). The following is identified as the remaining non -Legacy Software applications and associated services under the Agreement: GMBA with Extended Reporting ( GM /ER), Payroll /Personnel ( PR), Purchasing Inventory ( PI), Accounts Receivable ( MR), Loans Module ( LN), Cash Receipts( CR), Asset Management II ( A2), Fleet Management ( FM), Work Orders /Facilities Management (WF), Customer Information System ( CX), Land /Parcel Management (LX), Business Permits ( BP), Business Licenses (OL), Code Enforcement (CE), Planning Engineering ( PZ), Click2Gov Core Module Embedded ( K1), Click2Gov Customer Information System ( K2), C2G Payment Activation ( K4), Rec Trac Interface to Cash Receipts (VI), Fire Management Systems ( FS), Fire Resource Activity Tracking ( FR), Fire Incident Reporting ( FI), EMS Reporting ( ES), Parking Tickets ( PT), QRep Catalogs: ( GM, MR, PR, A2, CX, PI, WF) - CJ, Document Management Services ( DX) Third Party-, QRep Admin ( 1 Users) - GG Admin, QRep End User (5 Users) - CG, QRep Web Anonymous ( QW), VeriSign Digital Certificate ( DC), ACOM Software Subscription, Annual Maintenance, eForms, EZPayManager, Document Design (A/P Check, Payroll Check, Direct Deposit Form) Hardware Allocation: VPN Concentrator Option to include management and configuration of VPN tunnel, Click2Gov software and hardware will be hosted and managed by SunGard Public Sector applications  Services: Setup, Implementation, NaviLine Migration, HELP Card, Blended Web Training, Disaster Recovery Plan for SunGard Public Sector applications The Monthly Access Fees are hereby amended as follows: Concurrent Sessions 30: ASP LPAR Environment 1. Effective October 1, 2010, Customer's revised Monthly Access Fee for the remaining applications listed above shall be invoiced at the rates listed below: October 1, 2010 through September 30, 2011 $