Fort Walton Beach Council agenda — 09-28-2010 Regular — reading text

Regular Council September 28, 2010 Pagel of 3 Regular Ca_unc l Sepfe_mber 2$ 2010. 1 IM-11 AGENDA CITY OF FORT WALTON BEACH REGULAR CITY COUNCIL MEETING September 28, 2010 6: 00 pm CALL TO ORDER 2. INVOCATION - Pastor Mickey Hawkins from Cinco Baptist Church 3. PLEDGE OF ALLEGIANCE 4. PROCLAMATIONS 4. 1 No items 5. RECOGNITIONS 5. 1 ACE Awards: Forrest Rackard - Choctawhatchee High School 6. PRESENTATIONS 6. 1 No items 7. APPROVAL OF AGENDA 8. CONSENT AGENDA 8.1_ Approval of Minutes. Synopsis: Minutes of the Special Meeting on September 8, 2010, Special Meeting ofSeptember 14, 2010 and the Regular Meeting ofSeptember 14, 2010. ( City Clerk) 8. 2 PAWS Contract for Services. Synopsis: Provides animal control services forfiscal year 2010 -11 in the amount of $87, 78 7. ( City Manager) 8,3 Emerald Coast Science Center Lease Amendment. Synopsis: Amends the rent paymentfrequency from a yearly to a monthly payment cycle. ( City Manager) 8. 4 Reject Proposals for RFP 2010 -12 Fleet Fuel System Management. Synopsis: Staffrequests Council reject all proposals received and reissue the RFP. ( Engineering and Utility Services Director) 85 Award Bid for Rye Seed. Synopsis: Staffrequests Council award the Annual Rye Grass Seed bidfor Items # 1, # 2, & # 2a to John Deere Landscapes; and Item # 3 to Ragan & Massey for a total estimated amount of $34,945. ( Recreation and Cultural Services Director) 8. 6 SunGard HTE ASP Contract Amendment. Synopsis: The City's current contract with SunGard HTE needs to be modified to remove the current Public Safety software from the contract. ( IT Director) 8.7 .Renewal of Insurance Policies. Synopsis: Staffrequests Council approval to award Property, Regular Council September 28, 2010 Page 2 of 3 Casualty, and Workers' Compensation insurance to Preferred Governmental Insurance Trust (PGIT). Staff also request Council approval to renew current dental plan with a plan year of October Ist - September 30th. ( Administrative Services Director) 9. PUBLIC COMMENTS 9. 1 Comments from the public on items not on the agenda. 10. RESOLUTIONS 1. 0._1_ Resolution 2010 -28. FDOT Subordination Agreement for Cinco Bayou Bridge ( SR 85). Synopsis: The FDOTprepared a resolution requesting that the City subordinate its interest in an easement on the northern side of Cinco Bayou Bridge to accommodate necessary improvements. ( Engineering and Utility Services Director) 1O. 2 Resolution 2010 -36. DUI Grant. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR ENHANCED DUI ENFORCEMENT IV BOOKING ROOM AND; AUTHORIZING THE PROJECT; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Synopsis: City has been awarded $15, 000 non- matching grantfrom the competitive grant program. ( Police Chief) 3 Resolution 2010 -25. Comprehensive Fee Schedule. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE COMPREHENSIVE FEE SCHEDULE OF THE CITY FOR THE FIRE DEPARTMENT BY ELIMINATING THE DISPATCH FEE; FOR THE ENGINEERING & UTILITY SERVICES DEPARTMENT BY ADDING FEES FOR SPECIAL EVENT PERMITS, DEVELOPMENT ORDERS, ADDITIONAL INSPECTIONS, EARLY POWER, CURB CUTS, RETURNED CHECKS /DRAFTS, AND DBPR RESTAURANT LICENSE CERTIFICATION AND BY ELIMINATING FEES FOR JOB CARDS, AND BY ADJUSTING CERTAIN FEES; FOR THE RECREATION AND CULTURAL SERVICES DEPARTMENT BY ELIMINATING BMX/SKATEBOARD FACILITY FEES AND ADJUSTING CERTAIN FEES; AND SETTING AN EFFECTIVE DATE. Synopsis: Establishes Fee Schedule for FY 2010 -2011. ( Finance Director) 104 Resolution 2010 -34. FY 2009 -10 Budget Amendments. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010 BUDGET TO MAKE CERTAIN AMENDMENTS TO APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE DATE. Synopsis: Provides for amendments to the FY 2009 -10 budget to reflect grant awards and other unanticipated activity. (Finance Director) 11. ORDINANCES - FIRST READING 1. 1_, ,. Ordinance 1826. Assistant City Clerk. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH REPEALING ORDINANCE 608 DATED AUGUST 13, 1974; AUTHORIZING THE CITY CLERK TO DESIGNATE AN ASSISTANT CITY CLERK IN THE ABSENCE OF THE CITY CLERK; AND ESTABLISHING AN EFFECTIVE DATE. Synopsis: Provides for a person to act as the City Clerk in the absence ofthe appointed City Clerk. (City Clerk) 1.1.._,2, Ordinance 1838. Local Vendor Preference. AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA; REPEALING SECTION 4. 01. 024, LOCAL MERCHANT PREFERENCE, OF THE CODE OF ORDINANCES; AND SETTING AN EFFECTIVE DATE. Synopsis: Provides for local merchant preference to be established by Administrative Policy. (Finance Director) 12. ORDINANCES - SECOND READING 12. 1 No items  Regular Council September 28, 2010 Page 3 of 3 13. APPOINTMENTS 1. 3.. 1 Firefighters' Pension Plan Board. Synopsis: Robert Neyendorfs term is expiring and he would like to continue to serve. ( City Clerk) 14. ACTION -DIRECTION- DISCUSSION 14. 1. City Attorney Contract. Synopsis: Contract with the newly appointed City Attorney. ( City Manager) l. 2 Set Date for Joint Meeting with CRA. Synopsis: At the September 1, 2010 CRA Meeting the Commissioners askedfor a joint meeting with Council to provide direction for thefuture. ( Engineering and Utility Services Director) 14. 3 Roy Jones, Jr. Tour to Prevent Childhood Obesity. Synopsis: The City has been invited to sponsor an event on this tour. (Mayor Anderson) 1, 4_.4 Review of Landmark Center Development Agreement. Synopsis: Florida law and the Agreement require an annual review ofthe Development Agreement by the City Council. (Engineering and Utility Services Director) 14. 5 Award ofAuditing Services Contract. Synopsis: Requests Council authorization for the City Manager to proceed with negotiations with # 1 rankedfirm, O'Sullivan Creel. ( Finance Director) Setting of Winter Schedule. Synopsis: Provides Council the opportunity to review the calendar and make changes based around holiday closings. ( City Manager) 15. CITY MANAGER REPORTS 16. CITY ATTORNEY REPORTS 17. MAYOR/ COUNCIL COMMENTS 18. ADJOURNMENT Quasi- Judicial - denotes that the item must be conducted as a quasi-judicial hearing in accordance with Florida Statutes Action- Direction -Discussion items may be acted upon by the City Council by either a motion with vote in accordance with Robert's Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286. 0105, F. S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833- 9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833 -9925 or 1- 800 -955 -8771 TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. Last Updated (Friday, 24 September 2010 09: 43)  CITY COUNCIL MEETING September 28, 2010 Recognition ACE Awards: Forrest Rackard - Choctawhatchee High School Agenda Item Number: 5. 1  OO OO NN 0000 NN OO dd aa 00 ss VV aa asas mm oo OO inin aa d aa o Cl O tj a a O MU v 0 i d u y a H V a a y V a O a c C m CA L d to C c a V O Ot a VV Mr d v d i i v NN C. a 33 y A i K O LL O 4= W LL 00 W ss s Y An 0 d LL 0 00 v V N  CITY COUNCIL MEETING September 28, 2010 Consent Agenda Approval of Minutes: Minutes ofthe Special Meeting on September 8, 2010, Special Meeting ofSeptember 14, 2010 and the Regular Meeting ofSeptember 14, 2010 Agenda Item Number: 8. 1  MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA SEPTEMBER 8, 2010 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Wednesday, September 8, 2010 at 5: 30 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, joyce gossom, Dennis Reeves, Mike Minich, Bobby Nabors, Bull Rigdon and Dick Rynearson Also Present: Bob Meams, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; and Department Directors PURPOSE The purpose of the Special Council meeting is to adopt the tentative millage rate and the tentative budget for Fiscal Year 2010/ 11. CALL TO ORDER The Mayor called the meeting to order. MOMENT OF SILENCE The Mayor called for a moment of silence in memory of recently deceased Mike Horgan. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Minich moved to approve the agenda as the business of the day. Mr. Holmes seconded motion and it