Okaloosa County School Board — Regular Meeting, May 8, 2023 — reading text

#206 for Data Drop Installation of Okaloosa County School District Vape Detectors, in the amount of $52,500.00. Public Content Installation of 300 data drops for Okaloosa County School District Vape Detectors in Okaloosa County School District designated locations, in the amount of $52,500.00. All cables and associated materials are to be provided by Okaloosa County School District. File Attachments Teleforce Task Order #206.pdf (511 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.17 Okaloosa County School District 2024-2025 School Calendar, presented by Duscha Ross, Program Director, Information Systems, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Approval Public Content On Wednesday, February 8, 2023, the 2024-25 Calendar Committee convened. The committee was comprised of 18 people, with a selection of members from the Superintendent, OCEA, and OCESPA. A recommendation has been made to the Superintendent, and that recommendation is before you tonight. Summary: August 1-5 Flex (3 Days) August 8 , Jan. 7- PD Days (colored differently than Teacher Workdays, light blue) 10 traditional Workdays The first day of school for students: Monday, August 12. Spring Break: Mar. 14-21 The last day of school for students: Thursday, May 29 (post-Memorial day) Teachers finish before June 1 (with Flex Days, June 3) For additional information, please contact Duscha Ross, 850-689-7165. File Attachments 2024-25 School Calendar Board DRAFT A Color.pdf (207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.18 Summer Voluntary Pre- Kindergarten Program (VPK) for 2023, presented by Debra Haan, Principal, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $28,429.00 Budgeted : No Budget Source : State Voluntary Pre-K Funds Recommended Action : Motion to approve the Summer Voluntary Pre-Kindergarten Program for 2023. Public Content The Superintendent recommends the Okaloosa County School District offer the Summer VPK Program in 2023. The budget has been based on a probable enrollment of 12 students. The information attached provides an overview of the program to include locations and dates. Staff training will be provided prior to the program's start. Attachment includes the Summer VPK informational flyer, budget, Memorandum of Agreement with OCEA, and Memorandum of Agreement with OCESPA. Please contact Debra Haan for additional information at 689-7211. File Attachments Summer VPK 2023 Agenda Backup.pdf (2,131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.19 Payroll Calendars for Fiscal Year 2023-2024, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Payroll Calendars for Fiscal Year 2023-2024. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that “all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program.” Fiscal Year 2023-2024 payroll calendars are based on the school calendar which was approved by the School Board at the May 23, 2022, School Board Meeting. File Attachments Payroll Calendars 2023-2024.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Superintendent's Human Resources Recommendations Subject : 8.1 (INFORMATION ONLY) Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 8, 2023 - Regular Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES DROP Start Employee Name EID Position Location Date Russell Steele 108776 Teacher Fort Walton Beach HS 5/1/2023 John Lavin 102609 Teacher Fort Walton Beach HS 7/1/2023 Laura Tipton 118550 Teacher Baker School 5/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (INFORMATION ONLY) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : May 8, 2023 - Regular Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 101476 125556 111913 108546 109301 119480 107067 121972 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Department Staffing Restructure, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : ($48,751.00) Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the request to approve the ESE department restructure to delete two District secretary positions and add one ESE Analyst position. Public Content The ESE Department is requesting approval to delete two District secretary positions and add one ESE Analyst. The restructure represents an annual cost savings of $48,751.00. File Attachments Position Cost - ESE Secretaries to ESE Analyst FY 2023 2023-04-18.pdf (67 KB) Motion & Voting Motion to approve the request to approve the ESE department restructure to delete two District secretary positions and