Okaloosa County School Board — Regular Meeting, May 8, 2023 — reading text

Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Sole Source Purchase #23-23 Over $50,000: Teaching Strategies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $82,970.20 Budgeted : Yes Budget Source : Federal Funds, Project 2495 ARP- IDEA-K12 ($74,970.20) and Project  2496 ARP-IDEA-K12-Prop ($8,000.00) Recommended Action : Motion to approve the purchase of curriculum, including 1-yr optional software, from Teaching Strategies in the total amount of $82,970.20. Public Content Request approval to purchase curriculum from Teaching Strategies in the total amount of $82,970.20. The company offers a free 2-year Creative Curriculum Cloud optional membership with the purchase for each classroom, effective June 5, 2023, through June 4, 2025. The Purchase is made through Sole Source 6A- 1.012(12)(d), and funds will be paid from Federal Funds, Project 2495 ARP-IDEA-K12 ($74,970.20) and Project 2496 ARP-IDEA-K12-Prop ($8,000.00). A copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments TEACHING STRATEGIES QUOTE.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Apple Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $559,215.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill) in the amount of $499,800 and General Funds in the amount of $59,415, Project 3390 - School iPad Program Recommended Action : Motion to approve the purchase of computer hardware from Apple Inc. for a total of $559,215.00. Public Content Request approval to purchase computer hardware from Apple Inc. for a total of $559,215.00. The purchase is made through State of Florida Contract #43211500-WDCA-15-ACS and funds will be paid from Capital Funds (1.50 Mill) in the amount of $449,800 and General Funds in the amount of $59,415, Project 3390 - School iPad Program. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director of MIS, at (850) 689-7153. File Attachments APPLE QUOTE.pdf (79 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.14 Amendment to Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $230,050.00 Budgeted : Yes Budget Source : Capital Fund Transfer to General Fund Recommended Action : Motion to approve the request to amend Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, extending the term of the contract for another one-year term, effective May 24, 2023, through May 23, 2024; and to increase the monthly payment 7% to $19,170.83 per month, for a revised total contract amount not to exceed $230,050.00. Public Content Request approval to amend Service Agreement #22-105 Emerald Coast Design Build, Inc, d/b/a Winfree Engineering, extending the term of the contract for another one-year term, effective May 24, 2023, through May 23, 2024; and to increase the monthly payment 7% to $19,170.83 per month, for a revised total contract amount not to exceed $230,050.00. Funds will be paid from a Capital Fund transfer to General Fund, and copies of the Amendment and original Service Agreement are attached. For additional information, please contact Bill Smith, Program Director, Facilities Planning, at (850) 689-7890. File Attachments SA# 22-105.pdf (651 KB) Amendment to SA# 22-105.pdf (338 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated May 8, 2023. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated May 8, 2023. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for May 8, 2023 Board Meeting.pdf (113 KB) Surplus Property Food Services list for May 8, 2023 Board Meeting.pdf (97 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.16 CACI Task Order #206 for Data Drop Installation of Okaloosa County School District Vape Detectors, presented by Dustin Keith, Specialist, Seat Management, and recommended by the Superintendent for approval. Meeting : May 8, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 08, 2023 Absolute Date : May 08, 2023 Fiscal Impact : Yes Dollar Amount : $52,500.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill - Project 3396 - DW - Vape Detectors Recommended Action : Motion to approve CACI Task Order