Okaloosa County BOCC — January 8, 2013 — Project Execution Plan - West Hangar Area improvement Project at Bob Sikes Airport — reading text

EXHIBIT D RECEIVED 118109 tia CONTRACT & LEASE INTERNAL COORDINATION SHEET Tracking Number: rey 3)- iS Oept. Monitor Name: G. Donovan Contract/Lease Number: Contractor/Lessee Name: Purpose: Review and Coordination of the Project Execution Plan for the West Hangar Area Improvements Project at Bob Sikes Airport Oate/Term: 1 [1 GREATER THAN $50,000 Amount: 2 (1 GREATER THAN $25,000 Department: CEW Alrport 3 [) $25,000 OR LESS Purchasing Review Procurement requirements are met: Va tracts & Lease Coordinator Date: Jules Risk Management Review Psmilleor [NSS Rta & Wf eon Kot off aean Penida Approved as,w! Management Director Date: ol (3S 42 (? County Attorney Review peg LA A ty nies in Following Okaloosa County Approval: Contract & Grants Document has been received: Contracts & Grants Manager Date: Project Execution Plan West Hangar Area Improvements Project Bob Sikes Airport—Crestview, FL December 2012 The West Hangar Area of Bob Sikes Airport accommodates the primary general aviation and public-use facilities on the airport property, including private aircraft hangars, public parking areas, and the Fixed- Based Operator (FBO), Emerald Coast Aviation, Inc. Many improvements have been made to the West Hangar Area over the past six years, such as new aircraft hangars and new fuel storage facilities. Perhaps the most notable improvement was the development of a centralized dry retention pond for stormwater management. The pond was sized to address treatment and attenuation requirements for not only the existing development, but also significant future development. In the early part of 2013, construction of several additional improvements is anticipated to commence. These are collectively referred to hereafter as the “West Hangar Area Improvements.” The work will include the development of new access drives, new vehicular parking facilities, and a new FBO Terminal Building. Certain components of this work will be funded by Okaloosa County (County) and the Florida Department of Transportation (FDOT), whereas other components of the work will be privately funded by Emerald Coast Aviation (ECA). This Project Execution Plan provides a strategy for administering the design, permitting, bidding, and construction phases of the work and identifies the funding responsibilities of the respective parties. 1. Project Description: The project will generally consist of two separate designs that will be constructed concurrently. These two schedules are referred to hereinafter as “Schedule A,” which includes the majority of the horizontal work, and “Schedule B,” which includes FBO terminal and the adjacent sitework. A delineation plan of the schedules is attached hereto as Attachment 1. ¢ Schedule A—West Hangar Area Parking: Schedule A includes a 65-space asphalt parking facility serving the planned FBO Terminal and the existing hangar sites throughout the West Hangar Area. A new access drive will provide controlled access to the apron through a security gate and drainage modifications to the existing asphalt apron east of the proposed FBO Terminal building will be constructed. * Schedule B—Emerald Coast Aviation FBO Terminal: Schedule B includes a new pre- engineered structure comprising the new FBO terminal. The work also includes the canopy structure, the courtyard and associated fence, the entrance drive {and loading space} serving the FBO facility, and the landscaping adjacent to the building. if Project Execution Plan West Hangar Area Improvements Project Bob Sikes Airport—Crestview, FL December 2012 Page 2 of 3 Il. Design & Permitting: County Growth Management Department recommended that both schedules be submitted under one Development Order application as the building cannot be approved without the parking improvements. © Schedule A—West Hangar Area Parking: Design phase of public-use parking and access pavements will be funded by state and County. e@ Schedule B~Emeraid Coast Aviation FBO Terminal: Design of vertical building and lease area will be privately funded by ECA. All buildings permits, connection fees, and impact fees shall be coordinated and funded by ECA. Stormwater management requirements for all improvements are anticipated to be met by the previously permitted dry retention pond. Bidding: The project will be advertised and bid as a single package {i.e. one set of bid documents). Two separate bid schedules will be included in the bid package. « Schedule A generally represents the horizontal work and will constitute the Base Bid. Schedule B generally represents the vertical work and will be included as an Additive Bid Alternate which may or may not be awarded by the County under this contract. ¢ The bidding phase will be administered by the County. e The Basis of Award is anticipated to be the lowest bid submitted for Schedule A only. 2 The decision whether to award Schedule B shall be at the sole discretion of ECA. Construction Phase: If Schedule B is awarded, both schedules will be constructed concurrently. Scheduling and access to both work schedules shall be coordinated and shall remain the responsibility of the prime contractor. Funding Responsibilities: Funding responsibilities for all construction and professional services related to this project will be as identified below. The County shall be responsible for payment on all costs and fees associated with work awarded under contract. If Schedule B is awarded, then ECA shall remit a deposit to the County in the amount of $150,000.00 within 21 calendar days of construction Notice-To-Proceed (NTP). Following final acceptance of the construction contract, ECA shall reimburse the County for all actual costs identified herein as ECA funding responsibility—less the applied deposit—within 30 days of receiving the County’s invoice, \ Project Execution Plan West Hangar Area Improvements Project Bob Sikes Airport—Crestview, FL December 2012 Page 3 of 3 * Schedule A—West Hangar Area Parking: Unless otherwise noted in Attachment 2, the construction of the improvements included in Schedule A shall be funded by the County & FDOT. e Schedule B—Emerald Coast Aviation FBO Terminal: Unless otherwise noted in Attachment 2, the construction of the improvements included in Schedule B as identified in Attachment 1 shall be privately funded by ECA. * Construction Phase Services: Scope of services and deliverables will be derived and awarded under the current county contract for aviation general consulting professional services. The scope and services associated with Schedule A will be funded by the County and FDOT. The scope and services associated with Schedule B will be funded by ECA. Signatur Date Okaloosa County Airports: 29 Zz EDOT-District Il fad, Wiha Emerald Coast Aviation: me. ee i2 le, L Okaloosa County Commission: ATTACHMENT 2: FUNDING RESPONSIBILITIES Schedule A: West Hangar Parking Facilities Funded by: Okaloosa County & FDOT-3 Design: ¢ Ailimprovements in Schedule A limits (Attachment 1), unless otherwise noted Area lighting for Schedule A + Security fence to ensure secure airfield perimeter * Security fence & gate between FBO & Hangar #5545A * Trench drains & structures to collect apron runoff * Apron pavements east of existing apron edge, except rails or concrete ramps from exit doors * Vehicular signage required per code * Primary utilities within Schedule A, except FBO sanitary * Acces gate keypad, if applicable * Stormwater permit modifications Bidding Phase: * Front-end documents + Schedule A plans & specs * Pre-Bid Conference + Responses to questions on Schedule A work & revisions * Recommendation of Award & contract preparation Construction Phase: * Schedule A mobilization & demolition : * Schedule A items identified in Design above, except dumpster pad pavements & enclosure + Dumpster pad & enclosure {all pad pavement beyond curb) * Vehicular signage, including handicap parking signage In Schedule B * Transformer Pad + All primary utility system Improvements + Shop Drawings, except for items exclusive to Schedule B + Pay Application review and processing * Stormwater management permitting fees k (78.45% of site Inspection fees} + Material Acceptance Testing-Asphalt (92.45% of total} + Material Accept, Testing-except items exclusive to Schedule B + As-built survey of sitework (78.45% of fee) Schedule B: FBO Terminal Building Funded by: Emerald Coast Aviation + All improvements In Schedule B fimits (Attachment 1}, unless otherwise noted * Building and apron lighting associated with FBO operation * Grease Trap + Courtyard decorative fencing & facilities * Sched. B curb, sidewalk, landscaping & sod * FBO signage, except handicap parking signage + Rails and concrete ramps from east doors to airfield + Connection of FBO sanitary to existing system * Utilities within Schedule B, except fire hydrants + FBO control system for access gate, if applicable * Building permit Bidding Phase: + Schedule 8 plans & specs * Responses to questions on Schedule B work & revisions Construction Phase: * Schedule B mobllization & demolition * Schedule 8 design items identified in Design above * FBO signage * Allutilities exclusively serving the FBO facilities & activities * Drainage structures & pipes within Sched. 8 limits + Pay Application review for items exclusive to Schedule B + Applicable impact & connection fees + Field Inspection-Sitework (21.55% of site Inspection fees) + Material Acceptance Testing-Asphailt {7.55% of total) + Material Acceptance Testing for items exclusive to Schedule B + As-built survey of sitework (21.55% of fee) + Field Inspection-Building