Okaloosa County School Board — Workshop Meeting, April 24, 2023 — reading text

Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., D/B/A Hawthorn House, effective May 1, 2023 through April 30, 2024. Public Content This Agreement is needed in the event of inclement weather or other disaster where Lessee's facilities must be vacated. Lessor shall lease to Lessee one (1) motor vehicle during times of disaster. The vehicle shall be a sixty-five (65) passenger school bus selected by Lessor from its rolling fleet. The effective dates of the agreement will be May 1, 2023 through April 30, 2024. For further information please contact Jay McInnis at (850) 833-4162. File Attachments Hawthorn House 23-24.pdf (4,222 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Tag-On Bid Purchase Over $50,000: GSC Systems, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2023 Absolute Date : Apr 24, 2023 Fiscal Impact : Yes Dollar Amount : $405,280.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 3396 - DW - Vape Detectors Recommended Action : Motion to approve the purchase of Verkada SV23 Air Quality Environmental Sensors and software licenses in the amount of $405,280.00. Public Content Request approval to purchase 300 Verkada SV23 Air Quality Environmental Sensors and 300 3-year software licenses to be used in 18 district schools for a total of $405,280.00. The number of devices and licenses is an estimate and may increase. The purchase is made through PEPPM Contract #533902-155 and funds will be paid from Capital Funds (1.50 Mill), Project 3396 - DW - Vape Detectors. The software licenses are effective through June 30, 2026 and a copy of the proposal is attached. For additional information, please contact Steve Horton, Deputy Superintendent. at (850) 689-7117. File Attachments VERKADA QUOTE.pdf (4,009 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Addition of SurgeryPlus Program through Employer Direct Healthcare, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2023 Fiscal Impact : Yes Recommended Action : Motion to approve implementation of SurgeryPlus Program Public Content The Benefits Oversight Group (BOG) recently voted to recommend the integration of SurgeryPlus presented by Employer Direct Healthcare (EDH) into the partially self-funded group medical plan. Through this program, eligible OCSD employees and their covered dependents for whom an eligible surgical procedure has been recommended will be provided with the option to utilize the SurgeryPlus network of facilities and surgeons for their procedure. By selecting a SurgeryPlus network facility, the employee will have access to "Best in Class" outcomes, concierge service and will have their deductible and coinsurance waived. SurgeryPlus delivers savings of up to 50% compared to national carriers by securing lower reimbursement rates with participating providers. The recommended fee structure would be based on a percentage of the savings achieved. OCSD would retain 65% and EDH 35% of the amount saved. For additional information please contact Russ Frakes at (850) 833-5823. File Attachments The School Board of Okaloosa County, Florida - Services Agreement + BAA (EDH Executed).pdf (1,103 KB) SurgeryPlus_Covered Procedures.pdf (79 KB) Florida Public Sector Introduction to SurgeryPlus 2023_Okaloosa.pdf (533 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Payroll Reimbursement Agreement, presented by Julie Perry,  Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Apr 24, 2023 Absolute Date : Apr 24, 2023 Fiscal Impact : No Recommended Action : Motion to approve the Payroll Reimbursement Agreement. Public Content The attached Payroll Reimbursement Agreement is presented for School Board approval. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Superintendent's Human Resources Recommendations Subject : 8.1 (Information Only) Employees on Administrative Leave, presented by Lee Hale, Assistant Superintendent, Human Resources Meeting : Apr 24, 2023 - Workshop Meeting Type : Information Public Content The following employees have been placed on/or removed from Administrative Leave: 108546 123944 109301 100059 For more information, contact Lee Hale at 850-833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.2 (Information Only) Deferred Retirement Option Program (DROP), presented by Lee Hale, Assistant Superintendent, Human Resources. Meeting : Apr 24, 2023 - Workshop Meeting Type : Information Public Content The purpose of this item is to present a list of employees who have elected to participate in the Deferred Retirement Option Program (DROP). NEW DROP ENTRIES Employee Name EID Position Location DROP Start Date James (Matt) Brunson 118313 Athletic Director Baker School 7/1/2023 Elizabeth Russell 106389 Teacher FWBHS 7/1/2023 For more information, contact Lee Hale at 833-5801. 8. Superintendent's Human Resources Recommendations Subject : 8.3 Employment Separations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 24, 2023 Absolute Date : Apr 24, 2023 Recommended Action : Motion to approve employee separations. Public Content Attached is a list of employees who resigned/retired from the Okaloosa County School District. For more information, contact Lee Hale at 850-833-5801. File Attachments April 24, 2023 Separations, Public.pdf (42 KB) 8. Superintendent's Human Resources Recommendations Subject : 8.4 Personnel Recommendations, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Workshop Meeting Type : Action Preferred Date : Apr 24, 2023 Absolute Date : Apr 24, 2023