Okaloosa County BOCC — July 6, 2016 — Matrix Amendment

SECOND AMENDMENT TO CONTRACT C13-2054-CAO MATRIX DESIGN GROUP RESTORE ACT MANAGEMENT CONSULTING SERVICES This Second Amendment made and entered into this day of , 2016, hereby amends contract C13-2054-CAO, dated May 2, 2013, by and between Okaloosa County, Florida, (hereinafter the “County”) and Matrix Design Group, Inc., whose principal address is 4591 Highway 20 East, Suite 202C, Niceville, Florida (hereinafter the “Contractor”). WHEREAS, on May 2, 2013, the County and Contractor entered into a contract, C13- 2054-CAO, which provides Restore Act Management Consulting Services; and WHEREAS, the term of C13-2054-CAO shall expire on July 1, 2016; and WHEREAS, the parties desire to amend the Contract to extend the expiration date on a month to month basis until such time as all tasks of the contract are complete; and WHEREAS, the parties agree there will be no cost increase due to the extension; and WHEREAS, the parties desire to amend the Contract to include language in the Contract pertaining to Public Records as has recently been amended by the Florida Legislature in the 2016 Laws of Florida chapter 20. NOW THEREFORE, in consideration of the mutual covenants herein and other good and valuable consideration, the parties hereby agree to amend C13-2054-CAOQ as follows: 1. C13-2054-CAO is hereby amended to extend the expiration date on a month to month basis until such time all tasks of the contract are completed. 2. Cl13-2054-CAOQ is hereby amended to include the following additional provision: Public Records: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OKALOOSA COUNTY RISK MANAGEMENT DEPARTMENT 5479 OLD BETHEL ROAD, CRESTVIEW, FL 32536 PHONE: (850) 689-5977, email: riskinfo@co.okaloosa.fl.us. Contractor must comply with the public records laws, Florida Statute chapter 119, specifically Contractor must: 1 a. Keep and maintain public records required by the County to perform the service. b. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119 Florida Statutes or as otherwise provided by law. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. d. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the contractor or keep and maintain public records required by the County to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining the public records. All records stored electronically must be provided to the public agency, upon the request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. 3. All other provisions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this amendment as of the day and year first written. ' Design Group /" Signature Sae . ¥obzoma) Print Name Date: &7 TN | & ordeN Print Name ATTEST: J.D. Peacock II, Clerk OKALOOSA COUNTY, FLORIDA Charles K. Windes, Jr., Chairman Date: