Fort Walton Beach Council agenda — 04-12-11 regular — reading text

generators are made by one manufacturer, Katolight (now known as MTU). 2. 5. 2. Standardizing with one manufacturer of generators allows the City to reduce the inventory of spare parts required to make essential repairs in the field. 2. 5. 3. Operators of the generators are familiar with the manufacturer and are able to  City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Mearns, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: April 12, 2011 Subject: ITB 11 -006 Award Sole Source Bid for Generator operate the controls on every generator in the City' s inventory. 2. 5. 4. The City maintains an annual service and maintenance contract which provides equipment inspections and testing by factory trained technicians on a quarterly basis. By standardizing to one manufacturer, only one contract is required. 3. FINANCIAL INFORMATION: 3. 1. In the FY 2010 -11 Sewer Collections budget, $ 37, 000. 00 was allocated towards the purchase of the 40 KW emergency generator and automatic transfer switch for Lift Station No. 1 on Miracle Strip Parkway SW. There is sufficient funding in Account No. 401 - 1350 -535 -6402 to purchase the generator, automatic transfer switch, and incidentals to make the generator operational. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, Staff requests City Council authorization to award a sole source bid for Invitation to Bid No. 11 -006 for a 40 KW Diesel Emergency Generator to Florida Detroit Diesel -Allison of Jacksonville, Florida in the amount of $29, 095. 00 that includes the generator and trailer, extended five -year warranty, and engine control module. 4.2 Staff also requests approval to utilize the remaining $ 7, 905. 00 allocated in the FY 2010- 11 Sewer Collections budget to purchase an automatic transfer switch and other incidentals to make the generator operational. ATTACHMENTS: Florida Detroit Diesel Proposal PDF) 40KW MTU DIESEL GENERATOR SPECS PDF) SIGNATURE BLOCK: Michael Beedie Completed 04/ 01/ 2011 12: 55 PM Finance Completed 04/ 01/ 2011 1: 18 PM Carole Jones Completed 04/ 01/ 20112: 55 PM City Manager Completed 04/ 01/ 20113: 30 PM City Council Pending  FLORIDA r V DETROIT DIESEL - ALLISON %* A 5040 University Blvd. West —Jacksonville, Florida 32216 Phone: 888 -883 -7330 — Fax: 888 -864 -1358 — Cell: 904 -535 -4002 Email: asharp(o)-fdda. com Date: 3/ 31/ 11 QUOTATION: # 40- 2232011 -225387 PROJECT: City of Fort Walton Beach 40kW Emergency Standby Generator —Trailer Unit Generator. 40kW —50kVA Model: DS00040D6S Engine: John Deere 4024HF285 208 Volt, 3 Phase, 12, 60Hz Standby generator, Diesel engine, 1800 RPM, Electronic Isochronous Governor Standard duty air filter Single fuel /water separator w /valve, mounted and plumbed Unit Mounted Radiator, 50 Deg C cooling system Formed steel sub base frame Oil, lube and anti-freeze, Oil drain extension 130 degree temperature rise PMG with DVR 2000E 45 Series Control Panel —left side unit mounted emergency stop button 4) relay package panel disconnect switch 150 amp, 80% rated, 3 Pole circuit breaker w112V shunt trip, unit mounted (RS) and wired Lead Acid Battery, steel rack and battery cables 10 Amp NRG 22- 10 -RCLS battery charger, unit mounted and DC wired to terminal strip 20 Deg F Block Heater (120V - 1500M, unit mounted and wired to terminal strip 24 hour1140 gallon UL 142 Sub Base Fuel Tank emergency pressure relief vent cap fuel leak detection float switch Aluminum Level 1 Weatherproof Enclosure standard 150 MPH Wind Rating DC Lighting Package Trailer Model 7000T4 Includes: 2 5116" ball hitch electric brakes and safety chains 50 state DOT approved tongue jack 2) rear stabilizing jacks 2) wheel chocks Note: providing standard 24 hour1140 gallon double wall sub base tank attached to genset as  FLORIDA ... FMO) DETROIT DIESEL- ALLISON 1r a compete unit- mounted inside trailer bed Internal hospital grade exhaust silencer with flexible exhaust connection Standard pad vibration isolators 2 year13000 hour basic standby limited warranty Standard ANSI 61 Gray paint color Ship Unit Wet (fluids installed) Miscellaneous: Standard factory commercial test On site start up and testing 2 Sets of Owners Instruction Manual QUOTED COST ( FOB Delivery to JOBSITE CURB): $ 27,925. 00 plus applicable sales tax) ADDERS: Add $695. 00 to upgrade standard two year warranty to a five warranty Add $475. 00 for KASSEC Engine Control Module; 12 or 24 Volt ti T N r DELIVERY. Approx. 8 to 10 weeks after receipt of approved submittal TERMS: Net 30 pending approval VALIDITY. Prices valid 30 Days NOTES: Quote includes items listed above only The projected lead times are ESTIMATES, not guaranteed shipment dates Taxes are not included in the price PLANS and SPECIFICATION REVIEW., 40kW Emergency Standby Generator Specification Trailer: Item # 60. Providing steel wheels Item # 64. Providing 2 5116" ball 2  FLORIDA .. V DETROIT DIESEL - ALLISON % 0V FOR I STANDARD EXCLUSIONS: Exclusion to Equipment installation; Equipment offloading, rigging, storage & insurance; General and plumbing work including materials; Electrical and mechanical work including materials; Engineering and permitting; Fuel or equipment rental. Any lead time stated is ESTIMATED, not guaranteed STANDARD TERMS AND CONDITIONS: Non -Refundable 30% deposit upon order b / alance prior to delivery OR Net 30 days from delivery, all subject to FDDA credit department approval; No retainage allowed unless accepted in writing by FDDA; Sales tax not included in proposal unless specifically stated; Cancellation charges apply to orders cancelled after receipt of deposit or material release from customer; Price is FOB first USA destination, valid 30 days from date of quote; Price protection is limited to 90 days from receipt of purchase order. Sale is binding and subject to FDDA Standard Terms & Conditions Doc. # TC1250) on reverse side. Thank you for the opportunity to provide a quote for this project. Tony Sharp Tony Sharp Account Manager— North Florida Florida Detroit Diesel —Allison Energy Group 904 -535 -4002 —Cell 888 -883 -7330 - Phone 888 -864 -1358 —Fax asharp(o) fdda. com www.fdda. com PROPOSAL ACCEPTANCE BELOW) COMPANY AUTHORIZED SIGNATURE TITLE PRINT NAME DATE  40KW Emergency Standby Generator Specification The following is the minimum requirement to provide a portable "trailer mounted" diesel powered AC generator. Generator Manufacturer: MTU Onsite Energy MODEL: D40- JS6DT3 Engine: Diesel, 60 Hz, John Deere Model # 4024HF285 EPA Tier Level 3 Certified Generator: Marathon Electric 120/ 208 Volts, 60 Hz, 3 Phase (Wye), 0. 8 Power Factor, KW: Standby / Prime: 40 / 35 STANDARD EQUIPMENT CONTROL PANEL: Standard Analog Control Panel; 45 Series ( NEMA 1 Enclosure) The Control Panel ( Operator Interface) shall include the following items: Item # Description 1. Analog AC voltmeter, 31/ 2 ", 2% accuracy 2. Analog AC ammeter, 31/ 2", 2% accuracy 3. Combination volt meter / ammeter selector switch, 4 positions 4. Analog Frequency meter, 31/ 2 ", 55 -65 Hz 5. Vibration shock mounts ( 4) 6. Engine Control Module; 12 or 24 VDC, ( with cyclic cranking timer) 7. 4 engine shut downs with separate LED failure lights High water temperature / Low water level Low oil pressure Engine over -speed Engine over -crank 8. Analog Engine Gauges — 2" Battery voltmeter Water temperature Oil pressure Running time meter —5 digits 9. 3 position mode switch ( Auto- off -Manual) r r6V r =; Item # Description 10. Air cleaner 11. Fuel pump 12. Fuel filter 13. Oil pump 14. Full flow oil filter 15. Jacket water pump 16. Thermostat 17. Exhaust manifold - dry 18. Oil cooler 19. Blower fan & fan drive 20. Radiator - unit mounted 21. Electric starting motor - 12 or 24 volt type ( as required) 22. Turbocharger 23. Governor - Isochronous + / - . 25% 24. Base - formed steel 25. Housing & flywheel 26. Charging alternator 12 volt 27. Battery box & cables 28. Flexible fuel & exhaust connectors GENERATOR: Item # Description 29. A.C. Generator: Marathon ( PMG) 30. Brushless design 31. Single bearing 32. Direct connection with flex plate 33. Class H insulation 34. Must meet NEMA MG1 -22. 4 and CSA standards 35. Telephone influence factor within NEMA standards 36. Wave form deviation factor is no more than 5% 37. Harmonic content is 3. 0% maximum 38. Permanently lubricated ball type bearing 39. Generator is self -ventilated