Fort Walton Beach Council agenda — 04-12-11 regular — reading text

/ / NoNo Funds Requested Room Rate: of Nights Total Cost: 1 0. 00 Other: 0. 001 6. 00* Breakfast: 11. 00* Lunch: 19. 00* Dinner: Personal Vehicle Miles 0. 51 Cost @ IRS Mileage Rate: 0. 00 City/ Rental Vehicle Fuel: Air Fare: Car Rental: Taxi: Parking: Tolls: Other: Transportation costs scil/ be reimbursedfin- the ij Registration Fee Total Expenses f$ 0. 00 MaximumMaximum amountsamounts provided;provided; actualactual receipts receipts willwill bebe usedused uponupon returnreturn forfor finalfinal reconciliation reconciliation II certifycertify thatthat onlyonly expensesexpenses whichwhich areare necessarynecessary andand reasonable reasonable inin thethe performanceperformance ofof aa publicpublic purposepurpose willwill bebe submittedsubmitted forfor reimbursement.reimbursement. II understandunderstand thatthat receipts receipts areare requiredrequired forfor allall expenses expenses incurredincurred forfor whichwhich reimbursement reimbursement isis beingbeing requested.requested. II furtherfurther understandunderstand thatthat nono traveltravel arrangements arrangements oror expenses expenses cancan bebe incurredincurred priorprior toto approval approval ofof thisthis traveltravel request.request. Date:Date: DepartmentDepartment HeadHead ApprovalApproval Signature:Signature: Date:Date: FinanceFinance DirectorDirector ApprovalApproval ( ( requiredrequired ifif overnightovernight travel)travel) Signature:Signature: Date:Date: RevisedRevised AprilApril 20112011  City of Fort Walton Beach Travel Log Travel Log must be completed within 10 days of completion of the travel Name: Department: Purpose: Destination: SUN MON TUE WED THU FRI SAT Date Travel/ Expense Incurred Lodging - Actual Expense Room Rate: Other: Meals - Actual Expense Breakfast: Lunch: Dinner: Transportation - Actual Expense Personal Vehicle Miles 0. 00 $ 0. 00 $ 0. 00 $ 0. 00 $ 0. 00 0. 00 0. 00 0. 51 Cost @ IRS Mileage Rate: $ City/Rental Vehicle Fuel: Air Fare: Car Rental: Taxi: Parking: Tolls: Other: Registration - Actual Expense Registration Fee: Total Expenses 0. 001 0. 001 0. 001 0. 00 so-001 0. 001 0. 00 AllAll receiptsreceipts mustmust bebe attachedattached toto thethe traveltravel loglog ifif reimbursement reimbursement isis beingbeing requestedrequested DepartureDeparture DateDate & & TimeTime ( ( CST):CST): ArrivalArrival DateDate & & Time:Time: DriverDriver ( ( ifif applicable):applicable): MealMeal StopStop Hours:Hours: DepartureDeparture DateDate & & TimeTime ( ( CST):CST): ArrivalArrival DateDate & & Time:Time: DriverDriver ( ( ifif applicable):applicable): MealMeal StopStop Hours:Hours: SummarySummary TotalTotal ActualActual Expenses:Expenses: $ $ 0.0. 0000 TotalTotal AdvanceAdvance Payment:Payment: Adjustment:Adjustment: $ $ 0.0. 0000 DueDue toto EmployeeEmployee /( / ( DueDue fromfrom Employee)Employee) II certifycertify thatthat thisthis isis aa truetrue accountaccount ofof expensesexpenses incurredincurred onon CityCity Business:Business: Employee Employee Signature:Signature: Date:Date: RevisedRevised AprilApril 20112011  ORDINANCE 1849 AN ORDINANCE OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING CHAPTER 6.02 OF THE FORT WALTON BEACH CODE OF ORDINANCES BY PROVIDING THAT TRAVEL POLICIES, PROCEDURES, AND EXPENSE REIMBURSEMENT SHALL BE ESTABLISHED BY ADMINISTRATIVE POLICY; REMOVING OBSOLETE LANGUAGE; AND PROVIDING AN EFFECTIVE DATE. c 0 N NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY D OF FORT WALTON BEACH, FLORIDA AS FOLLOWS: W c Section 1. Chapter 6.02. 01 of the City of Fort Walton Beach Code of Ordinances, Expenses for R City Personnel, is hereby amended to read: 06 The amount of expenses which may be paid from public funds for per diem, d mileage or meals shall be established by elution of the eity eouneil administrative policy. The city manager shall develop, issue, maintain and amend from time to time an administrative policy regulating the administration of the a> 00 expenditure of public funds for the payment of travel expenses by the city. as Section 2. Chapter 6.02. 02 of the City of Fort Walton Beach Code of Ordinances, Approval c a Needed for Additional Expenses, is hereby deleted: c L A rnrr rpcir.crdrrircn d the airxvciiresscrv]-- hi h °cicccccrcn— 1 tion orui 7- by r caviiicior : t t e fo an a.,.,., 1..%. o eleeted or- appointed -eity e€fiEi-al- of the spouse eleeted- er-appointed eit; a r leW, 6f expenses sueh as r— egittciatien,