Okaloosa County BOCC — February 4, 2014 — Minutes — reading text

requirement. Mr. Amunds commented that he supports changing the insurance requirement in the proposed ordinance to $300,000. Mr. Harman stated the intent is not to create an economic hardship but to indemnify you (BCC). He also advised that he does not support the concept of issuing a RFP for a single cab company, emphasizing they do not discriminate. Mr. Parisot stated he has a number of comments. Regarding insurance, he said he agrees with $300,000 in coverage. He said he has questions about the tenure of vehicles and has no problem December 17, 2013 -16- Minute Book 70, Page 183 Okaloosa County Board of County Commissioners as long as the vehicle meets safety conditions and passes a safety inspection. Mr. Parisot said he has concerns about the policy on dress and the fact that it is the director who determines what is offensive. He continued but stated his bottom line tonight is to table this hearing until the next South County meeting (January 21, 2014) and feels Mr. Harman should meet with the taxicab drivers. Mr. Boyles said from his perspective he does not think the policy should be by ordinance. He also believes when the product comes to the Board, it should be ready to go. Mr. Boyles stressed we are considering adoption of a law and it should not contain typos. He pointed out some of the typographical errors in the proposed ordinance. Mr. Harris stated he agrees with Mr. Boyles and feels it could be Airport regulations rather than an ordinance. He said he also agrees with Mr. Parisot’s point about staff sitting down to discuss these issues with the taxi drivers. Mr. Harris stated he wants legal to convince him it must be an ordinance. He did not support a RFP for a single provider. To the gentleman that spoke about not moving far in the queue line and not be allowed to take a nap in his vehicle, Mr. Harris said the decision to be a cab driver is a choice. He stated first impressions are important and he supports a standard of dress and has concerns about old, beat-up vehicles. Mr. Parisot stated the proposed ordinance has no appeals process for anyone who disagrees with the Airports Director's position on dress and offensive clothing. He said there should be some type of appeals process, such as going to the County Administrator or to the Board. Mr, Parisot made motion, seconded by Mr. Harris, to table this hearing until January 21, 2014 at 6:30 p.m.; to arrange a meeting with the cab drivers; and to clean up the typographical errors on the proposed ordinance. 4 yeas, 1 nay. (Mr. Windes voted no.) RECESS - The meeting was recessed at 8:10 p.m. and reconvened at 8:27 p.m. December 17, 2013 -17- Minute Book 70, Page 184 Okaloosa County Board of County Commissioners WATER & SEWER SYSTEM —- CONTRACT MODIFICATION WITH EGLIN AIR FORCE BASE, DELIVERY DATE EXTENSIONS Mr. Jeff Littrell, Water & Sewer System Director, requested approval of the fifth contract modification with Eglin Air Force Base (EAFB) for delivery date extensions related to construction work and the Capacity Expansion Charges for EAFB wastewater at Main Base and Camp Rudder. He noted that EAFB requested a change in the alignment and wanted additional environmental work done. This modification will add eight months due to government delays. Mr. Boyles made motion, seconded by Mr. Parisot, to approve this contract modification. 5 yeas. PUBLIC WORKS - 2013-14 PROJECTS CARRY FORWARD REQUEST Mr. John Hofstad, Public Works Director, stated some projects were delayed due to weather, materials complications and contractor delays. He requested the following projects be carried forward from the 2012-13 Road and Bridge Capital Project budget to the 2013-14 budget: Foxwood Phase 2, Gilmore Road, Robinson Road, Lighthouse Church Road, Kervin Road, and the remainder of the Cold Mix Preservation funds. Mr. Harris made motion, seconded by Mr. Parisot, to approve the department head’s request. 5 yeas. AIRPORTS - RESOLUTION AUTHORIZING AIRPORT REVENUE REFUNDING BOND The Board is requested to approve a resolution which will amend and restate Resolution No. 13-164 (adopted on November 5, 2013). This amending resolution will authorize refinancing of the county’s Series 2003 Airport Revenue Bonds and repay $1.2 Million of the existing $2 Million loan with the Florida Local Government Finance Commission through a negotiated sale with Compass Mortgage Corporation (Compass). Mr. Sunil Harman, Airports Director, stated bond counsel Mark Mustian and financial consultant Bill Case are present to answer any questions regarding the resolution before the Board for consideration. He advised that 19 banks were solicited for a direct loan for refinancing. Three proposals were received and a fair and impartial analysis was performed. Two of the proposals were deemed non-responsive by not meeting the criteria in the RFP’s term sheet. The third proposal was from BBVA Compass and met all criteria. The county and its financial advisor evaluated the proposal and determined this option would result in savings of $1.7 Million over the term of the loan. December 17, 2013 -18- Minute Book 70, Page 185 Okaloosa County Board of County Commissioners Mr. Harman advised the closing on the bank loan with Compass is set for January 15, 2014. Upon inquiry by Mr. Parisot, Mr. Harman stated the commissioners and the Clerk were provided with updated documents. Mr. Parisot made motion, seconded by Mr. Windes, to adopt the resolution amending and restating in its entirety a resolution of the Board to provide for and to authorize the issuance of Airport Revenue Refunding Bond, Series 2014 in an aggregate principal amount not to exceed $10 Million for the purpose of refunding the county’s Airport Revenue Bonds, Series 2003. 5 yeas. RESOLUTION NO. 13-227 ATRPORTS -—- NORTHWEST FLORIDA REGIONAL ATRPORT BRANDING RESEARCH Mr. Harman stated this is an informational item and requested the Board accept the information and interim report update on research efforts conducted through Market Dynamics Research Group (MDRG) for the market positioning and naming (branding) of the Northwest Florida Regional Airport (VPS). He said the Airport is floating with an identity crisis because of the difficulty in determining what cities it serves. Mr. Harman stated Northwest Florida is a vast region, stretching from Tallahassee to Pensacola. He advised that if the research shows there is a better way to brand, MDRG will make a presentation to the Board. Mr. Harris pointed out that coming back from a recent trip, the Northwest Florida Regional Airport was always identified as Fort Walton Beach. He added he doesn’t know why he voted to approve that name because it does not identify Okaloosa County. Mr. Windes made motion to approve. Mr. Parisot interjected a history of the renaming. He said the proposal was brought forward by former Airports Director Greg Donovan. Mr. Parisot wanted all the information previously provided by Mr. Donovan sent to the commissioners before signing a contract for $35,000 for the research. He remarked the first he heard about this proposal was in the newspaper. Mr. Parisot felt that if an item requires Board approval to implement, it should come before the Board or someone should “walk the hails.” Mr. Amunds stated for clarification that an amount over $25,000 (but less than $50,000) can be approved by the County Administrator. Mr. Padgett confirmed that to be true. December 17, 2013 -19- Minute Book 70, Page 186 Okaloosa County Board of County Commissioners Mr. Harris stated he will second Mr. Windes’ motion. Mr. Boyles asked for clarification on what the Board is voting on. Mr. Amunds said it is to accept the information and interim report. A brief discussion ensued with Mr. Harris noting the commissioners are not meant to be micromanagers. He added that he does not know how to run an airport. Mr. Boyles reiterated the motion is to accept the report, not to approve any changes. He said if there is a problem with the Purchasing Manual policies, then address the Purchasing Manual. Mr. Boyles asked if there is an issue with staff making decisions, saying that is the purview the Board grants them. He stated if Mr. Parisot has a bone to pick, then he should pick it with the County Administrator. 4 yeas, 1 nay. (Mr. Parisot voted no.) Upon inquiry by Mr. Boyles, Mr. Harman stated if anything develops beyond the research, a more thorough report will be made to the Board. FACILITIES MAINTENANCE - SHALIMAR ANNEX PROJECT UPDATE Mr. Don Turner, Facilities Maintenance Director, stated the design team has put together simple concept sketches of possible options for the new building to be constructed at the Shalimar Annex site. He advised they will return at a later date with elevation options. Mr. Amunds said he spoke with Mr. Turner and Mr. Padgett and these concepts are conceptual only and no determination is being made on square footage or where certain offices will be located. He emphasized they are not looking at small details but an overview. Mr. Pat Balish, Dag Architects, displayed and explained the following concept drawings: e Site plan with building running east-west, using existing driveways and grade e Three-story concept; first floor plan; 37,741 square feet total with 938 square feet for future development e Three-story concept; second floor plan; 14,960 square feet total with 212 square feet for future development e Three-story concept; third floor plan; 14,960 square feet total with 1,782 square feet for future development December 17, 2013 -20- Minute Book 70, Page 187 Okaloosa County Board of County Commissioners ¢ Two-story Option “A”; first floor concept; 37,741 square feet total with 938 square feet for future development e Two-story Option “A”; second floor concept; 33,736 square feet total with 5,706 square feet for future development e Two-story Option “B”; first floor concept; 33,912 square feet total with 938 square feet for future development e Two-story Option “B”; second floor concept; 30,551 square feet total with 590 square feet for future development e three-story option - massing study e Two-story Option “A” - massing study e Two-story Option “B” - massing study Discussion ensued. Mr. Padgett emphasized these are early concept drawings and that no final decisions have been made on who will be located in the building. He said this is a rough start and there is still much work to be done. Mr. Steve Christopher with Lord & Son stated it is premature to speculate on the expense of the building at this time. He said they will look at the committee to hone down the concepts. The discussion continued. Mr. Parisot questioned the need for a large meeting room. Mr. Amunds stated he does not want to continue to rent space from OCWS to hold meetings. Mr. Boyles asked if the spaces the county leases in the Water & Sewer Administration Building are vacated will they be leased to the private sector. He asked if the Board could buy the Water & Sewer Administration Building. Mr. Boyles said he does not want to slow down the process and also felt someone on staff should be assigned exit strategies. Mr. Parisot stated they should “relook” the whole thing, asking how big a building is needed. Mr. Windes stated in his mind we are building a governmental center and that is what it should be used for. He added that he is not opposed to considering Mr. Boyles’ proposal on the Water and Sewer building. Mr. Windes said he is not a big fan of the three-story building but prefers a two-story one and we should build what we need, not what we want. He reiterated he wants something more traditional and wants it to look like a government building. Mr. Amunds noted he would like a small group involved in this project. Mr. Padgett repeated we are just starting and some basic decisions are to be made. He recommended the appointment of a task force/working group with a commissioner on the group. Mr.