Okaloosa County BOCC — October 7, 2014 — reading text

of the Board FROM: Sean T. Lynch, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursement for the Parental Involvement (via S4P Synergy) in the amount of $3,500.00. Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Direct Payment of Airgas Invoice for August 2014 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Request approval for direct payment of the August 2014 Airgas, Inc., invoice in the amount of $3,164.28. BACKGROUND: Airgas, Inc., is the sole medical oxygen vendor for Okaloosa County Emergency Medical Services. Historically, invoices for oxygen services have been paid by after-the-fact purchase order. “After-the-fact” meaning the department did not submit a requisition to Purchasing for approval prior to placing the order. These types of purchases do not comply with the current Purchasing Policy and as of October 1, 2013; Finance no longer approves purchase order payments for services invoiced after-the-fact. Staff is working with Purchasing and Finance to ensure requests/purchases are made according to an approved strategy in accordance with the Purchasing Policy. Board approval to direct pay the outstanding invoice is required. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Recommend approval of direct payment for the Airgas invoice. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147 Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156 Packet Pg. 157 Packet Pg. 158 Packet Pg. 159 Packet Pg. 160 Packet Pg. 161 Packet Pg. 162 Packet Pg. 163 Packet Pg. 164 Packet Pg. 165 Packet Pg. 166 Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175 Packet Pg. 176 Packet Pg. 177 Packet Pg. 178 Packet Pg. 179 Packet Pg. 180 Packet Pg. 181  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Dino J. Villani SUBJECT: Amendment #007 (Contract Renewal) to Contract #AH105 DEPARTMENT: Public Safety BCC DISTRICT: All STATEMENT OF ISSUE: Ratify the Chairman's signature on Amendment #007 (Contract Renewal) to Contract #AH105. BACKGROUND: The Board of County Commissions entered into a contract with the Department of Children and Families, Substance Abuse and Mental Health Services to provide Case Management Services for the Drug Court Program effective August 1999. The contract required the County to deliver Case Management Services in the form of one full-time position. The Board also entered into a contract with the Department for Forensic Mental Health Services effective February 2004. This contract required the County to hire a Forensic Mental Health Specialist. The Board approved the hiring of the Case Manager August 17, 1999, and the Forensic Mental Health Specialist on February 10, 2004. The Case Manager and the Forensic Mental Health Specialist work under the direction of the Drug Court Manager. In September 2006, the Department agreed to enter into a contract with the County to fund two (2) additional positions due to the escalating population at the County Jail. On September 16, 2006, the Board approved the hiring of the Mental Health Court Case Manager and the Mental Health Pretrial Officer. The Mental Health Court Case Manager works under the direction of the Drug Court Manager, and the Mental Health Pretrial Officer works under the direction of the Pretrial Services Coordinator. The Department of Children and Families, contracted through Big Bend Community Based Care, Inc., has agreed to provide grant funding in the amount of $120,339 effective October 1, 2014, and terminating June 30, 2015. Section 394.9082, Florida Statutes, authorizes the Department to contract with a Managing Entity, to-wit: Big Bend Community Based Care, Inc., to manage the day-to-day operational delivery of services through an organized system of care. The Legislature found that a management structure that places the responsibility for publicly financed behavioral health treatment and prevention services within a single, private, nonprofit entity at the local level will promote improved access to care, promote service continuity, and provide for more efficient and effective delivery of substance abuse and mental health services. One of its major goals is to remove administrative functions from service providers to better serve individuals needing care. The Department is finalizing negotiations of a contract with Big Bend Community Based Care, Packet Pg. 182 Inc., to serve as the Department’s Managing Entity for the Northwest Region to provide the coordination, integration, management, and all other functions necessary for the effective delivery of behavioral health services. Section 394.9082(6)(b), Florida Statutes, directs the Department to terminate all contracts with providers in the Northwest Region. Similarly, section 394.9082(6)(c), Florida Statutes, requires the Managing Entity to offer contracts to all providers currently under contract with the Department. In order to ensure continuity of service, the Department is offering providers the alternative of agreeing to an assignment of their contracts to Big Bend Community Based Care, Inc., with some changes. Under the Department’s contract with Big Bend Community Based Care, Inc., they are responsible for performing the following baseline functions for the Department: • System of Care Development and Management • Continuous Quality Improvement • Utilization Management • Planning • Network Management • Training and Technical Assistance • Financial Management • Board Development and Governance • Data Collection, Reporting, and Management • Disaster Planning and Responsiveness In addition, the Department’s contract with Big Bend Community Based Care, Inc., requires the implementation of many substantive programmatic changes, which the Managing Entity will in turn require of all providers including: • Specific requirements relating to integration with child welfare and prioritization of pregnant addicted women and women with dependent children • Specific requirements relating to family-centered treatment • More specific requirements concerning serving Medicaid eligible individuals • Requirement that Management Entity develop Waste Fraud and Abuse Prevention Plan • Specific requirements concerning how the Managing Entity monitors providers, including developing risk assessment reviews for each provider in the network OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Approve Amendment #007 (Contract Renewal) to Contract #AH105; ratify the Chairman’s signature dated September 25, 2014; and authorize the Chairman, as the County’s representative, to execute all future grant documents during the term of the grant. Packet Pg. 183 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 184 Packet Pg. 185 Packet Pg. 186 Packet Pg. 187 Packet Pg. 188 Packet Pg. 189 Packet Pg. 190 Packet Pg. 191 Packet Pg. 192 Packet Pg. 193 Packet Pg. 194 Packet Pg. 195 Packet Pg. 196 Packet Pg. 197 Packet Pg. 198 Packet Pg. 199 Packet Pg. 200 Packet Pg. 201 Packet Pg. 202 Packet Pg. 203 Packet Pg. 204 Packet Pg. 205 Packet Pg. 206 Packet Pg. 207 Packet Pg. 208 Packet Pg. 209 Packet Pg. 210 Packet Pg. 211 Packet Pg. 212 Packet Pg. 213 Packet Pg. 214 Packet Pg. 215 Packet Pg. 216 Packet Pg. 217 Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239 Packet Pg. 240 Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246  OKALOOSA COUNTY BOARD OF COMMISSIONERS .AGENDA REQUEST- TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: CATHERINE WHITE, DRUG COURT MANAGER DATE: OCTOBER 7,2014 SUBJECT: CONTRACT # AH 1 0s, AMENDMENT #007- CONTRACT RENEWAL DISTRICT: ALL BACKGROUND: The Board of County Commii;sions entered into a contract with the Department of Children and Families, Substance Abuse and Mental Health Services to provide Case Management Services for the Drug Courl Program effective August, 1999. The contract required the County to deliver Case Management Services in the form ofone full time position. The Board also entered into a contract with the Depafiment fbr Forensic Mental Health Services elTective February,2004. This contract required the County to hire a Forensic Mental Health Specialist. The Board approved the hiring of the Case Manager August 17,1999, and the Forensic Mental Health Specialist on February 10,2004. The Case Manager and the Forensic Mental Health Specialist work under the direction of the Drug Courl Manager. In September, 2006, the Depaftment agreed to enter into a contract with the County to fund two (2) additional positions due to the escalating population at the County Jail. On September 16,2006, the Board approved the hiring of the Mental Health Court Case Manager and the Mental Health Pretrial Officer. The Mental Health Court Case Manager works under the direction of the Drug Courl Manager, and the Mental Health Pretrial Officer works under the direction of the Pretrial Services Coordinator. The Deparlment of Children and Families, contracted through Big Bend Community Based Care, Inc., has agreed to provide grant funding in the amount of$120,339 effective October 1,2014, and terminating June 30, 2015. Section 394.9082, Florida Statutes, authorizes the Depafiment to contract with a Managing Entity, to-wit: Big Bend Community Based Care, Inc., to manage the day-to-day operational delivery of services through an organized system ofcare. The Legislature found that a management structure that places the responsibility for publicly financed behavioral health treatment and preventron services within a single, private, nonprofit entity at the local level will promote improved assess to care, promote service continuity, and provide for more efficient and effective delivery of substance