Okaloosa County BOCC — October 7, 2014 — reading text

auger borings as directed by the COUNTY. 30.24 SPT Boring Drafting Draft SPT borings as directed by the COUNTY. Structures (Not applicable to this project) 30.47 Other Geotechnical (Not applicable to this project) 30.48 Technical Special Provisions 30.49 Field Reviews Identify and note surface soil and rock conditions, surface water conditions and locations, and preliminary utility conflicts. Observe and note nearby structures and foundation types. 30.50 Technical Meetings Packet Pg. 621  30.51 Quality Assurance/Quality Control 30.52 Supervision 30.53 Coordination 30.54 Optional Preliminary Contamination Assessment (Not applicable to this project) 31 ARCHITECTURE DEVELOPMENT (Not applicable to this project) 32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE (Not applicable to this project) 33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS (Not applicable to this project) 34 INTELLIGENT TRANSPORTATION SYSTEM PLANS (Not applicable to this project) 35 PROJECT REQUIREMENTS 35.1 Liaison Office The COUNTY and the CONSULTANT will designate a Liaison Office and a Project Manager who shall be the representative of their respective organizations for the Project. While it is expected the CONSULTANT shall seek and receive advice from various state, regional, and local agencies, the final direction on matters of this project remain with the COUNTY Project Manager. 35.2 Key Personnel The CONSULTANT’s work shall be performed and directed by the key personnel identified in the proposal presentations by the CONSULTANT. Any changes in the indicated personnel shall be subject to review and approval by COUNTY. 35.3 Progress Reporting The CONSULTANT shall meet with the COUNTY as required and shall provide a written progress and schedule status reports that describe the work performed on each task. Progress and schedule status reports shall be delivered to the COUNTY concurrently with the monthly invoice. The Project Manager will make judgment on whether work of sufficient quality and Packet Pg. 622  quantity has been accomplished by comparing the reported percent complete against actual work accomplished. 35.4 Correspondence Copies of written correspondence between the CONSULTANT and any party pertaining specifically to this contract shall be provided to the COUNTY for their records within one (1) week of the receipt or mailing of said correspondence. 35.5 Professional Endorsement The CONSULTANT shall have a Registered Professional Engineer in the State of Florida sign and seal reports, documents, and plans as required by COUNTY standards. 35.6 Computer Automation The project will be developed utilizing Computer Aided Drafting and Design (CADD) systems. The COUNTY makes available software to help assure quality and conformance with policy and procedures regarding CADD. It is the responsibility of the CONSULTANT to meet the requirements in the FDOT’s CADD Manual. The CONSULTANT will submit final documents and files as described therein. 35.7 Coordination with Other Consultants The CONSULTANT is to coordinate his work with any and adjacent and integral consultants so as to effect complete and homogenous plans and specifications for the project(s) described herein. 35.8 Optional Services At the COUNTY’s option, the CONSULTANT may be requested to provide optional services. The fee for these services shall be negotiated for a fair, competitive and reasonable cost, considering the scope and complexity of the project(s). Additional services may be authorized by Letter of Authorization or supplemental amendment in accordance with paragraph 2.00 of the Standard Consultant Agreement. The additional services may include Construction Assistance, Review of Shop Drawings, Final Bridge Load Rating, update (Category II) bridge plans electronically (CADD) for the Final "As-Built" conditions, based on documents provided by the COUNTY (CADD Services Only) or other Services as required. 36 INVOICING LIMITS Payment for the work accomplished will be in accordance with Method of Compensation of this contract. Invoices shall be submitted to the COUNTY, in a format prescribed by the COUNTY. The COUNTY Project Manager and the Packet Pg. 623 CONSULTANT shall monitor the cumulative invoiced billings to insure the reasonableness of the billings compared to the project schedule and the work accomplished and accepted by the COUNTY. The CONSULTANT will provide a list of key events and the associated total percentage of work considered to be complete at each event. This list will be used to control invoicing. Payments will not be made that exceed the percentage of work for any event until those events have actually occurred and the results are acceptable to the COUNTY. Packet Pg. 624  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Mosquito Control - FY15 FDACS Agreement DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Each year the Florida Department of Agriculture and Consumer Services (FDACS) offers a grant to provide financial assistance to Florida Mosquito Control (MC) Districts. Acceptance of the funding is predicated by a Contractual Agreement between FDACS and the governing body of MC District. BACKGROUND: The Okaloosa County Mosquito Control District has partnered with FDACS through the execution of an annual grant agreement for many years. Funding levels are dependent on legislative action. For the past several years, FDACS grants typically range between 5% and 7% of the total MC budget. The amount offered in the FY15 grant agreement is $31,540 or 4.9% of the FY15 MC budget. These funds will be earmarked for the purchase of chemical pesticide. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends the Board authorize the Chairman to execute the FY15 FDACS grant agreement and authorize the Chairman to sign future FDACS documentation associated with the FY14 State grant process. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 625  DIVISION OF A GRICULTURAL THE CONNER BUI LDING E NVIRONMENTAL SERVICES 3125 C ONNER BOULEYARD (850 ) 617-7900 TAL LAHAS SEE, FLORIDA 32399-1650 FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES CoMMISSIONER ADAM H. PuTNAM September 3, 2014 Dear Mosquito Control Director: Enclosed are two originals of your Mosquito Control Contractual Agreement for fiscal year October 1, 2014 to September 30, 2015. Please note there are three places on the contract that requirement initials, signature, or contact information. If any of these three places are left blank your contract will be returned to you for completion. Please note the following requirements: 1. BLUE TAB: Page three (3) references the acknowledgement that you are subject to Chapter 215.97, Florida Statutes. Please note that initials are required on page three. 2. YELLOW TAB: Page ten (10) is where you will state who your Contract Manager is and their address. Please note that information is required on page ten. 3. GREEN TAB: Page ten (10) is where the designated person in your county/district will sign as approver for your contract. Please note that a signature, title, and date are required. Please review, initial on page three, fill in the required information and sign on page ten, and return one original to our office. The second original is provided for your files. As a reminder, agreements signed by anyone other than the Chair must be accompanied by written authorization. If you have any questions, please contact me at (850) 617-7971. Sincerely, 4~ttjl £) /~e Stacey D. Reese Administrative Assistant II Enclosures ,,,,., ~~ ~ ---80-0--H- E-L-PF_L_A________________________________ ~a.--------------------------------------- 1 .r wcJU www.FreshFro mFiorida.co m Packet Pg. 626  Florida Department of Agriculture and Consumer Services Division of Administration CONTRACTUAL SERVICES AGREEMENT ADAM H. PUTNAM COMMISSIONER 021299 This AGREEMENT, made and entered into this day of 2014 by and between the DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, State of Florida, the Department and the Okaloosa County Mosquito Control. the CONTRACTOR. CONTRACT PERIOD: October 1, 2014 through September 30, 2015. When state funds are involved, it is the duty of the Department to guide, review, approve, and coordinate the activities of all county governments and special districts receiving state funds in furtherance of the goal of integrated mosquito control. The CONTRACTOR agrees to comply with the following requirements of Chapter 388, Florida Statutes, Section 215.97, Florida Statutes, and Chapter 5E-13, Florida Administrative Code. An operational work plan on FDACS Form 13666 entitled "Operational Work Plan for Mosquito Control", and a detailed work plan on FDACS Form 13623 entitled "Detailed Work Plan Budget- Arthropod Control" providing for the control of mosquitoes are to be filed with the Department not later than July 15, 2014. Following approval of the work plan and detailed work plan budget by the Department, two notarized (certified) copies of the CONTRACTOR's certified budget on FDACS Form 13617, entitled "Annual Certified Budget for Arthropod Control" shall be submitted to the Department not later than September 30, 2014. If any changes are made to the Annual Certified Budget for Arthropod Control, a budget amendment on FDACS Form 13613 entitled "Arthropod Control Budget Amendment" must be submitted to the Department. The certified budget shall show all estimated cash carry-over amounts as a beginning cash balance. When the estimated cash carry-over amount in any fund is less than the actual cash carry-over amounts, a budget amendment shall be submitted to account for the