Okaloosa County BOCC — October 7, 2014 — reading text

projects will have all contacts as described above. Packet Pg. 603 7.4 Exception Coordination (Not applicable to this project) 7.5 Preliminary Utility Meeting (Not applicable to this project) 7.6 Individual/Field Meetings The CONSULTANT shall meet with each UAO separately throughout the project design duration to provide guidance in the interpretation of plans, review changes to the plans and schedules, optional clearing and grubbing work, and assist in the development of the UAO(s) plans and work schedules. The CONSULTANT is responsible for motivating the UAO to complete and return the necessary documents after each Utility Contact or Meeting. 7.7 Collect and Review Plans and Data from UAO(s) Make Determinations (Compensable Interest, Easements, Coordinate, Analyze). Ensure information (utility type, material and size) is sent to the designer for inclusion in the plans. Coordinate programming of funds. 7.8 Subordination of Easements Coordination (Not applicable to this project) 7.9 Utility Design Meeting (Not applicable to this project) 7.10 Review Utility Markups and Work Schedules and Processing of Schedules and Agreements Review utility marked up plans individually as they are received for content and coordinate review with the designer. Send color markups and schedules to the appropriate COUNTY office(s) for review and comment if required. 7.11 Utility Coordination/Followup This includes follow-up, interpreting plans, and assisting and the completion of the UAO(s) work schedule and agreements. Includes phone calls, face-to- face meetings, etc., to motivate and ensure the UAO(s) complete and return the required documents in accordance with the project schedule. Ensure the resolution of known conflicts. This task can be applied to all phases of the project. 7.12 Utility Constructability Review Review utility schedules against construction contract time, and phasing for compatibility. Coordinate with and obtain written concurrence from the construction office. 7.13 Additional Utility Services (Not applicable to this project) . Packet Pg. 604  7.14 Processing Utility Work by Highway Contractor (UWHC) (Not applicable to this project) 7.15 Contract Plans to UAO(s) (Not applicable to this project) 7.16 Certification/Close-Out This includes hours for transmitting utility files to the DUO and preparation of the Utility Certification Letter. The CONSULTANT shall certify to the appropriate COUNTY representative the following: Utility negotiations (Full execution of each agreement, approved Utility Work Schedules, technical special provisions written, etc.) have been completed with arrangements made for utility work to be undertaken and completed as required for proper coordination with the physical construction schedule. OR An on-site inspection was made and no utility work will be involved. OR Plans were sent to the Utility Companies/Agencies and no utility work is required. 7.17 Other Utilities (Not applicable to this project) 8 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES The CONSULTANT shall notify the COUNTY Project Manager and other appropriate personnel in advance of scheduled meetings with the regulatory agencies to allow a COUNTY representative to attend. The CONSULTANT shall copy in the Project Manager and the Environmental Permit Coordinator on permit related correspondence and meetings. 8.1 Preliminary Project Research The CONSULTANT shall perform preliminary project research and shall be responsible for early identification of and coordination with the appropriate regulatory agencies to assure that design efforts are properly directed toward permit requirements. 8.2 Complete Permit Involvement Form The CONSULTANT shall document permit involvement in coordination with the COUNTY Project Manager. This is to be done upon completion of preliminary project research. 8.3 Establish Wetland Jurisdictional Lines and Assessments Packet Pg. 605  The CONSULTANT shall collect data and information necessary to determine the boundaries of wetlands and surface waters defined by the rules or regulations of each agency processing or reviewing a permit application necessary to construct a COUNTY project. The CONSULTANT is to stake or flag the State and Federal jurisdictional lines. A registered surveyor will be required to survey these jurisdictional lines. The consultant must remove stakes or flags after the environmental permits are approved. The contractor is to be provided, in the plans, survey points to delineate or flag the wetlands that are NOT TO BE IMPACTED. It is the contractor’s responsibility to flag or stake these areas prior to construction beginning and maintain them throughout construction. The CONSULTANT will identify this responsibility of the contractor clearly in the plans. The plans shall clearly show the jurisdictional lines(s). The jurisdictional areas that are impacted shall be clearly designated and noted “Construction activities allowed.” Jurisdictional areas that are not to be impacted and are to remain undisturbed throughout construction should be clearly designated and noted “Construction activities not allowed.” The CONSULTANT shall include a section in the roadway component set of plans to reflect the items above. This section shall also include a Tabulation Sheet or Block defining the undisturbed wetlands by x, y coordinates or station and offsets. The disturbed wetlands shall also be tabulated in square feet (or acres) indicating the area impacted. This section shall include any general or project specific environmental notes. On projects where no wetland impacts are anticipated, the plans will clearly show the “Safe Upland Line”**. Areas outside this line shall be labeled or noted “Construction Activities Not Allowed”. **According to the US Army Corps of Engineers, a Safe Upland is any area that does not qualify as a wetland because the associated hydrologic regime is not sufficiently wet to elicit development of vegetation, soils, and/or hydrologic characteristics associated with wetlands. The Consultant/Designer shall locate this line in a manner that allows the Contractor to reproduce this line in the field – station and offset, or state plan coordinates. 8.4 Agency Verification of Wetland Data The jurisdictional lines will be verified during the permit submittal and review by the State or Federal agency. A formal jurisdictional determination will not be obtained prior to permit submittal except for new roadway alignments, or if a questionable determination is anticipated. The CONSULTANT will be responsible for jurisdictional determinations during permit reviews and will respond to Requests for Additional Information by the reviewing agency. 8.5 Complete and Submit Required Permit Applications Packet Pg. 606  The CONSULTANT will have a Pre-Application meeting with the State permitting agency for projects involving Stormwater Ponds and bridge replacement. The COUNTY project manager will be invited to the Pre- Application meeting, and will be forwarded correspondence and meeting minutes. The Engineer of Record (EOR) shall prepare a narrative, in layman terms, for the inclusion in the permit application package. It shall include work being performed in this project, impacts to the environment and methods of construction specifically related to the environmentally sensitive areas. This brief description will aid the regulatory agency reviewer in understanding the scope of the project. For projects that do not have a wetland assessment (Unified Mitigation Assessment Method, or UMAM), and the permit requires this information to be issued, the CONSULTANT will prepare a UMAM to be submitted with the permit application. 8.6 Prepare Dredge and Fill Sketches per Agency Criteria 8.7 Prepare USCG Permit Sketches per Agency Criteria (Not applicable to this project) 8.8 Prepare Water Management District Right-of-Way Occupancy Sketches (Not applicable to this project) 8.9 Prepare Coastal Construction Control Line (CCCL) Permit Application (Not applicable to this project) 8.10 Prepare Tree Permit Information (Not applicable to this project) 8.11 Mitigation Coordination and Meetings The CONSULTANT shall coordinate with COUNTY personnel prior to approaching any environmental permitting or reviewing agencies. Once a mitigation plan has been reviewed and approved by the COUNTY, the CONSULTANT will be responsible for coordinating the proposed mitigation plan with the environmental agencies. 8.12 Mitigation Design (To Be Provided by Others) The COUNTY mitigation design will be in accordance with CH 373.4137 FS. The NWFWMD will be responsible for developing a mitigation plan for the wetland impacts associated with this project. 8.13 Environmental Clearances, Reevaluations and Technical Support (Not applicable to this project) 8.14 Environmental Clearances and Reevaluations Packet Pg. 607  The CONSULTANT shall prepare reports and clearances for the changes to the project that occurred after the Phase I – NEPA Environmental Assessment was completed. These changes could include but are not limited to pond and/or mitigation sites identified, land use or environmental changes, and significant design changes. NEPA or SEIR Reevaluation: During the development of the final design plans, the CONSULTANT shall be responsible for collecting the data and preparing a Reevaluation in accordance with the National Environmental Policy Act (NEPA), as described in 40 CFR Parts 1500 - 1508 and FAA Order 1050.1E CHG 1, paragraph 401(g), Policies and Procedures for Considering Environmental Impacts. Archaeological and Historical Features: The CONSULTANT shall collect data necessary to completely analyze the impacts, due to changes in the project or project area, to cultural and historic resources, and prepare a Cultural Resource Study, in accordance with the National Historic Preservation Act of 1966 (Public Law 89-665, as amended) and the implementing regulations (36 CFR 800) as well as with the provisions contained in Chapter 267, Florida Statutes. Wetland Impact Analysis: The CONSULTANT shall analyze the impacts to wetlands for the changes to the project and complete the Wetlands Evaluation Report, in accordance with FAA Order 1050.1E, Appendix A, Section 18. Wildlife and Habitat Impact Analysis: The CONSULTANT shall collect data necessary and perform an Endangered Species Biological Assessment, and analyze the impacts to