Okaloosa County BOCC — October 7, 2014 — reading text

Department of Transportation - Building Code Compliance Procedure o Florida Department of Transportation – Design Build Procurement and Administration o Florida Department of Transportation - Standard Specifications for Road and Bridge Construction o Florida Department of Transportation - Structures Manual o Florida Department of Transportation - Design Standards Packet Pg. 592  o National Concrete Masonry Association o National Electrical Code (current edition) o National Fire Protection Association - Life Safety Code (current edition) o Portland Cement Association - Concrete Masonry Handbook 2.20 Services to be Performed by the COUNTY o When appropriate the COUNTY will provide project data currently on file. o Provide numbers for field books. o Regarding Environmental Permitting Services:  Approve contacts with environmental agencies.  Provide general philosophies and guidelines of the COUNTY to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations, and time constraints will be completely defined by the Project Manager.  Provide the appropriate signatures on application forms. o Provide letters of authorization designating the CONSULTANT as an agent of the COUNTY in accordance with F.S. 327.274. o Provide phase reviews of plans and engineering documents. o Provide access for the CONSULTANT to utilize the COUNTY’s Information Technology Resources. o Furnish COUNTY agreements with Utility Agency Owner (UAO). o Furnish certifications necessary for project letting. o Provide information that may come to the COUNTY pertaining to future improvements. 3 PROJECT COMMON and PROJECT GENERAL TASKS Project Common Tasks Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4.0 Roadway Analysis through 32.0 Noise Impact Design Assessment. These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT. Cost Estimates: The CONSULTANT shall be responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. A Summary of Pay Items sheet shall be prepared with required Phase III and Final Plans submittals. Technical Special Provisions: (Not applicable to this project) Field Reviews: Includes trips required to obtain necessary data for elements of the project. Packet Pg. 593 Technical Meetings: Includes meetings with COUNTY and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroad companies, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare, and submit to the COUNTY’s Project Manager for review, the meeting minutes for meetings attended by them. The meeting minutes are due within five (5) days of attending the meeting. Quality Assurance/Quality Control: It is the intention of the COUNTY that design CONSULTANTS are held responsible for their work, including plans review. Detailed checking of CONSULTANT plans or assisting in designing portions of the project for the CONSULTANT is not the intent of having external design consultants. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the FDOT Plans Preparation Manual, that state and federal design criteria are followed with the COUNTY concept, and that the CONSULTANT submittals are complete. The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of surveys, designs, drawings, specifications and other services furnished by the CONSULTANT under this contract. The CONSULTANT shall, without additional compensation, correct errors or deficiencies in the designs, maps, drawings, specifications and/or other services. Independent Peer Review: (Not applicable to this project) Supervision: Includes efforts required to supervise technical design activities. Coordination: Includes efforts to coordinate with disciplines of the project to produce a final set of construction documents. Project General Tasks Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope. 3.1 Public Involvement (Not applicable to this project) This item will be handled under the Phase I – NEPA Environmental Assessment portion of the scope. 3.1.1 Community Awareness Plan (Not applicable to this project) 3.1.2 Notifications (Not applicable to this project) 3.1.3 Preparing Mailing Lists (Not applicable to this project) Packet Pg. 594 3.1.4 Median Modification Letters (Not applicable to this project) 3.1.5 Driveway Modification Letters (Not applicable to this project) 3.1.6 Newsletters (Not applicable to this project) 3.1.7 Renderings and Fly-Throughs (Not applicable to this project) 3.1.8 PowerPoint Presentations (Not applicable to this project) 3.1.9 Public Meeting Preparations (Not applicable to this project) 3.1.10 Public Meeting Attendance and Follow-up (Not applicable to this project) 3.1.11 MPO Meetings (Not applicable to this project) 3.1.12 Web Site (Not applicable to this project) 3.2 Joint Project Agreements (Not applicable to this project) 3.3 Specifications Package Preparation The CONSULTANT shall prepare and provide a specifications package prepared in accordance with the COUNTY’S standard requirements. 3.4 Contract Maintenance Contract maintenance includes project management effort for complete setup and maintenance of files, developing monthly progress reports, schedule updates, work effort to develop and execute subconsultant agreements, etc. 3.5 Value Engineering (Multi-Discipline Team) Review (Not applicable to this project) 3.6 Prime Consultant Project Manager Meetings Includes only the Prime Consultant Project Manager's time for travel and attendance at Activity Technical Meetings and other meetings listed in the meeting summary for Task 3.6 on tab 3.0 Project General Task of the staff hour forms. Staff hours for other personnel attending Activity Technical Meetings are included in the meeting task for that specific Activity. 3.7 Plans Update (Not applicable to this project) 3.8 Post Design Services Post Design Services may include, but not limited to, meetings, construction assistance, plans revisions, shop drawing review, survey services and load Packet Pg. 595  ratings. Specific services will be negotiated as necessary as a contract amendment. Post Design Services are not intended for instances of CONSULTANT errors and/or omissions. 3.9 Electronic Delivery (Not applicable to this project) 3.10 Electronic Delivery (Not applicable to this project) 4 ROADWAY ANALYSIS The CONSULTANT shall analyze and document Roadway Tasks in accordance with applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. 4.1 Typical Section Package The CONSULTANT shall provide an approved Typical Section Package prior to the Phase II plans submittal date. 4.2 Pavement Design Package The CONSULTANT shall provide an approved Pavement Design Package in accordance with applicable FDOT pavement design manuals prior to the Phase II plans submittal date. 4.3 Access Management The CONSULTANT shall incorporate access management standards for each project in coordination with COUNTY staff. The CONSULTANT shall review adopted access management standards and the existing access conditions (interchange spacing, signalized intersection spacing, median opening spacing, and connection spacing). Median openings that will be closed, relocated, or substantially altered shall be shown on plan sheets and submitted with supporting documentation for review with the Phase I plans submittal. The access management classification information derived from the Phase I – NEPA Environmental Assessment and public hearings will be used by the CONSULTANT. 4.4 Horizontal/Vertical Master Design Files The CONSULTANT shall design the geometrics using the design standards that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road Packet Pg. 596  user policy, access management, and the Phase I – NEPA Environmental Assessment. 4.5 Cross Section Design Files The CONSULTANT shall establish and develop cross section of the proposed design at 100’ intervals and any intermediate critical locations to estimate R/W needs. 4.6 Traffic Control Analysis The CONSULTANT shall design a safe and effective Traffic Control Plan to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of roadways ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, and traffic monitoring sites. 4.7 Master TCP Design Files (Not applicable to this project) 4.8 Design Variations and Exceptions (Not applicable to this project) 4.9 Design Report The CONSULTANT shall submit to the COUNTY design notes, data, and calculations to document the design conclusions reached during the development of the contract plans. The design notes, data, and computations shall be recorded on size 8½"x11" sheets, fully titled, numbered, dated, indexed and signed by the designer and the checker. Computer output forms and other oversized sheets shall be folded to 8½"x11" size. The data shall be in a hardback folder for submittal to the COUNTY. 4.10 Computation Book and Quantities The CONSULTANT shall prepare the Computation Book and various summary of quantities sheets. This includes efforts required to develop the Computation Book and the supporting documentation, including construction days when required. 4.11 Cost Estimate The CONSULTANT will compile a Construction Cost Estimate for the Phase III (90%) and Final Submittals. The CONSULTANT will provide a R/W acquisition needs estimate based