Okaloosa County BOCC — October 7, 2014 — reading text

Preliminary Engineering Report (PER). 3.12 Aviation Analysis and Evaluation The CONSULTANT shall review each design alternative to evaluate if the alternative is in general conformance with the approved Airport Layout Plan (ALP) for Bob Sikes Airport (CEW) and the Federal Aviation Authority (FAA) Advisory Circular (AC) 150/5300-13A Airport Design. CONSULTANT will provide a summary report for each alternative which highlights any potential impacts to the existing RW 17-35 threshold or Runway Protection Zone (RPZ). CONSULTANT will attend meetings as required with representatives from CEW and FAA to discuss potential impacts. 3.13 Selection of Preferred Alternative The CONSULTANT shall recommend a preferred alternative(s) based on a review and analysis of all engineering, environmental, and public involvement issues related to the project. 3.14 Conceptual Design Plans The CONSULTANT will prepare alternative concept plans. At a minimum, the concept plans should include the proposed and existing right-of-way lines, proposed concepts for roadway and intersection improvements, potential ponds and surrounding topography. Major intersections shall be analyzed to assess capacity needs and land arrangements and to identify right-of-way requirements. Once a preferred alternative has been selected, the CONSULTANT will finalize concept plans for the preferred alternative that include refinements from the public hearing. Task 4: Miscellaneous Services 4.1. Contract and Project Files Project Management efforts for complete setup and maintenance, developing monthly progress reports, schedule updates, work effort to develop and execute sub-consultant agreements etc. Progress reports shall be delivered to the COUNTY in a format as prescribed by the COUNTY and no less than 14 days prior to submission of the corresponding invoice. Judgment on whether work of sufficient quality and quantity has been accomplished will be made by the Project Manager by comparing the reported percent complete against actual work accomplished. Within ten (10) days after the Notice to Proceed, the CONSULTANT shall provide a schedule of calendar deadlines accompanied by an anticipated payout curve. Said Packet Pg. 581  schedule and anticipated payout curve shall be prepared in a format prescribed by the COUNTY. 4.2. Project Management Meetings And Coordination The CONSULTANT shall meet with the COUNTY as needed throughout the life of the project. It is anticipated six (6) meetings will be needed. These meetings will include progress and miscellaneous review and other coordination activities with the COUNTY. 4.3. Additional Services Design Services – See Exhibit A2 Packet Pg. 582  EXHIBIT A2 PHASE II - SCOPE OF SERVICES CONSULTING ENGINEERING SERVICES HIGHWAY DESIGN Foy Shaw Industrial Parkway at Bob Sikes Airport Crestview, FL Okaloosa County and the Florida Department of Transportation propose the construction of a new north/south connector roadway between US Highway 90 and John Givens Road to the west, south of the Bob Sikes Airport (CEW) RW in Crestview, Florida. This Exhibit forms an integral part of the agreement between Okaloosa County (hereinafter referred to as the COUNTY) and HDR Engineering (hereinafter referred to as the CONSULTANT) relative to the proposed transportation facility. 1 PURPOSE The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the COUNTY in connection with the design and preparation of a complete set of construction contract plans and special provisions, if necessary, for: The construction of the Foy Shaw Industrial Parkway connector roadway between US Highway 90 and John Givens Road to the west, south of the Bob Sikes Airport (CEW) RW in Crestview, Florida. Known alternative construction contracting methods include: The general objective is for the CONSULTANT to prepare a set of plans to be used by the contractor to build the project, and by the COUNTY to ensure the project is built as designed and to specifications. Elements of work shall include preliminary planning, NEPA studies, roadways, geotechnical activities, surveys, drainage, signing and pavement markings, utility relocation, maintenance of traffic, cost estimates, environmental permits, quantity computation book, and necessary incidental items for a complete project. The Scope of Services establishes which items of work described in the FDOT Plans Preparation Manual and other pertinent manuals to accomplish the work are specifically included in this contract, and also which of the items of work will be the responsibility of the CONSULTANT or the COUNTY. Packet Pg. 583  Plans and design documents are to be prepared with Standard English values in accordance with applicable COUNTY/FDOT manuals and guidelines. The CONSULTANT shall be aware that as a project is developed, certain modifications and/or improvements to the original recommendation may be required. The CONSULTANT is to incorporate these refinements into the design and will consider this effort to be an anticipated and integral part of the work. This will not be a basis for any supplemental fee request(s). The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the COUNTY and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with COUNTY procedures. It shall be the CONSULTANT’s responsibility to utilize the very best engineering judgment, practices, and principles possible during the prosecution of the work commissioned under this contract. The COUNTY will provide contract administration, management services, and technical reviews of work associated with the development and preparation of the contract plans. The COUNTY will provide job-specific information and/or functions as outlined in this contract. 2 PROJECT DESCRIPTION From the Phase I – NEPA Environmental Assessment, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the COUNTY. This project primarily consists of the construction a new 2-lane roadway (Foy Shaw Industrial Parkway) from US Highway 90 to John Givens Road to the west and Fairchild Road to the east, south of the Bob Sikes Airport. The new roadway typical section will consist of a rural typical section with 1-12’ travel lanes and 8’ shoulders (5’ paved), separated by a 22’ grassed median. The post speed limit on Foy Shaw Industrial Parkway will be 35 mph. The CONSULTANT shall determine the appropriate Design Speed required for the facility. Necessary Geotechnical efforts will be provided by the CONSULTANT. This project will be let to construction as a Conventional Bid Item project. The CONSULTANT shall incorporate the following into the design of this facility: 2.1 Roadway (Activities 3.0, 4.0, and 5.0) Packet Pg. 584  Public Involvement: This item will be handled under the Phase I – NEPA Environmental Assessment portion of the scope of work. Plan Type: The CONSULTANT shall provide roadway plans and any other plan type required for this project. This will also include miscellaneous details to construct this project. Limits: Foy Shaw Industrial Parkway from US Highway 90 to John Givens Road. Typical Section: The new roadway typical section will consist of a rural typical section with 1-12’ travel lanes and 8’ shoulders (5’ paved), separated by a 22’ grassed median. Pavement Design: The CONSULTANT will be responsible for providing the pavement design. Only one pavement design is anticipated. Access Management Classification: This project has a FDOT Access Management Classification of 3. Level of TCP Plans: The CONSULTANT shall provide a FDOT TCP Level I. Traffic Control Plans (TCP) will be required for this project. The FDOT Design Standards, 600 series, should be utilized for work being performed on or adjacent to existing roadways. A reduction in the number of lanes may require that a lane closure analysis be performed by the CONSULTANT 2.2 Drainage (Activity 6.0) Expected systems include cross drains, roadway ditches, outfalls and stormwater management facilities where feasible. The CONSULTANT shall identify and study alternative pond sites for each basin. The alternative pond sites shall be within the right-of-way footprint that was studied in the Phase I – NEPA Environmental Assessment. The CONSULTANT shall identify and evaluation the need for proposed cross drains. 2.3 Utilities Coordination (Activity 7.0) The CONSULTANT will be responsible for utility coordination associated with this project. The CONSULTANT will identify utilities in the corridor during the survey phase by calling Sunshine State One-Call of Florida (SSOCOF) and shall coordinate with each company to verify that existing utilities are designated in the field prior to completing the topographic survey. The CONSULTANT will be responsible for showing areas that may be affected by construction. The CONSULTANT will evaluate utilities for potential impacts and prepare a Packet Pg. 585  Utility Conflict Matrix. The Consultant is to review the Utility Work Schedules and assure that they are compatible with the plans. Based on preliminary investigations, the following companies have utilities within the vicinity of the project:  Auburn Water System  Century Link  Cox Communications  City of Crestview  Gulf Power  Okaloosa Gas  Okaloosa Water and Sewer  AT&T  Fairpoint Communications  Level 3 Communications  Southern Light 2.4 Permits (Activity 8.0) The CONSULTANT shall coordinate with appropriate agencies for necessary permits, including, but not limited to, Northwest Florida Water Management District, Department of Environmental Protection, United States Fish and Wildlife, Florida Fish and Wildlife, and US Army Corps of Engineers. The CONSULTANT shall be responsible for the identification, coordination and applications for permits necessary to construct this project. Application and processing fees associated with said permit(s) and activities shall be paid for by the CONSULTANT. The COUNTY will direct use of mitigation site or Florida Statutes. 2.5 Structures (Activities 9.0-18.0) Not applicable to this project) 2.6 Signing and Pavement Markings (Activity 19.0 & 20.0) The CONSULTANT shall be responsible for the design, details, and quantities associated with signing and pavement markings for this project. The