Okaloosa County BOCC — October 7, 2014 — reading text

approved by both the City of Destin and County staff as appropriate for the anticipated impacts. Following approval of the agreement, the engineer and agent for Synovus Bank met with FDOT staff in an effort to obtain permits for the proposed improvements. However, due to the pending expansion to US 98 in the project location, significant conflicts were found that essentially prevented the construction of all five proposed turn lanes from the state right-of-way. As a result it has been determined that removal of the easternmost proposed driveway (which was an access drive to an individual parcel, right in, right out only) has been eliminated. Furthermore, stormwater improvement requirements associated with the two remaining turn lane improvements (all located at access roads that will or do connect US 98 to Commons Drive) added costs that will be borne by the developer. Even with the reduction of the proposed driveway connection, the net cost of improvements proposed to the public is essentially unchanged. Based on the restrictions/requirements placed along the US 98 corridor, it is staff’s opinion that the proposed amendment is equitable and reasonable. The proposed Amended Infrastructure Agreement (attached) has been provided to the City of Destin for their review and approval; a memo stating that there is no objection is included herein. Counsel for the County has also reviewed the amendment and has no objections. OPTIONS: Approve/Deny execution of the Amended Infrastructure Agreement with Synovus Bank as requested by their agent, Will Dunaway. RECOMMENDATIONS: Approve execution of the Amended Infrastructure Agreement with Synovus Bank as requested by their agent, Will Dunaway. Packet Pg. 525 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 526  CLARK PARTINGTON HART LARRY BOND & STACKHOUSE A T T O R N E Y S AT L A W Pensacola • Destin • Tallahassee William J, Dunaway Direct (850) 208-7020 ^Licensed to Practice in wdunaway@cphlaw.com Florida & Mississippi September 12, 2014 VIA FEDEX DELIVERY & E-MAIL - mmartinez@co.okaloosa.fl.us Marissa L. Martinez, Planner I I I Okaloosa County Dept. of Growth Management 1804 Lewis Turner Boulevard, Suite 200 Fort Walton Beach, FL 32547 Re: A m e n d e d T r a f f i c I n f r a s t r u c t u r e A g r e e m e n t - Synovus Bank Dear Ms. Martinez: Please find enclosed the Amended Transportation Infrastructure Agreement ("Amended Agreement") signed by my client, Synovus Bank. Please accept this as my client's formal submission for amended traffic concurrency for its commercial properties (Parcels A l - 2 , 1B-1, 1B-2 & 3B), as more specifically detailed in Composite Exhibit A, attached to the Agreement. Synovus Bank worked closely with Okaloosa County and the City of Destin on the original Traffic Infrastructure Agreement, which was approved and executed by the County on November 5, 2013. Following approval, Synovus Bank coordinated the plan with officials at the Florida Department of Transportation ("FDOT"). Due to the stormwater constraints of this section of Hwy. 98, the FDOT was unable to accommodate the fifth turn lane into Parcel 3B. This resulted in a redesign of the project to eliminate that turn. The Amended Agreement is based on this redesiign. The traffic analysis and revisions were conducted by Mr. Joe P. Poole, P.E. The number of trips did not change and the approximate cost of the traffic improvements remain nearly the same. Approval of this amendment effects only the development of Parcel 3B. Synovus Bank wishes to finalize the enclosed Amended Agreement to ensure development of its four parcels, including Parcel 3B. The County and public will benefit by the traffic safety projects outline in the Amended Agreement. We look forward to working closely with the County as the Amended Agreement is processed for formal County approval. 125 West Romana Street • Suite 800 • Pensacola, Florida 32502 P.O. Box 13010 • Pensacola, Florida 32591-3010 Phone (850) 434-9200 • Fax (850) 432-7340 www.cphlaw.com Packet Pg. 527 Marissa Martinez September 12, 2014 Page 2 If you have any questions, please do not hesitate to contact my office. With kind regards, I remain Sincprelv Yours. WJD/ht cc: (via e-mail only) Matthew Parker, P.E. Joseph Sumner Jason Autrey Enclosures —Amended Traffic Infrastructure Agreement --Composite Ex. A (Legal Description) —Ex. B (Transportation Infrastructure Agreement, dated 1 1 / 0 5 / 2 0 1 3 ) —Ex. C (Original & Amended Traffic Impact Analysis) --Ex. D (Variance) --Ex. E (Site Plans & Roadway Improvements) —Ex. F (City of Destin Approval of Traffic Plan) CLARK PARTINGTON H A R T LARRY BOND & STACKHOUSE Packet Pg. 528 Packet Pg. 529 Packet Pg. 530 Packet Pg. 531 Packet Pg. 532 Packet Pg. 533 Packet Pg. 534 Packet Pg. 535 Packet Pg. 536 Packet Pg. 537 Packet Pg. 538 Packet Pg. 539 Packet Pg. 540 Packet Pg. 541 Packet Pg. 542 Packet Pg. 543 Packet Pg. 544 Packet Pg. 545 Packet Pg. 546 Packet Pg. 547 Packet Pg. 548 Packet Pg. 549 Packet Pg. 550 Packet Pg. 551 Packet Pg. 552 Packet Pg. 553 Packet Pg. 554 Packet Pg. 555 Packet Pg. 556 Packet Pg. 557 Packet Pg. 558 Packet Pg. 559 Packet Pg. 560 Packet Pg. 561 Packet Pg. 562 Packet Pg. 563  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: PW - Amendment to C10-1781-PW DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: The County Attorney recommended the preparation of a document to memorialize Board action taken on August 5, 2014. BACKGROUND: On August 5, 2014 the Board approved Task Order # 5 to prepare bid documents for solid waste collection and disposal services under its contract with Kessler Consulting Inc. At the same time the Board approved extension of the contract until September 30, 2016 to allow sufficient time to complete TO# 5. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff requests that the Board authorize the Chairman to execute Amendment# 2 to Contract # C10-1781-PW with Kessler Consulting Inc extending the contract until September 30, 2016. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 564 Packet Pg. 565 Packet Pg. 566 Packet Pg. 567  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Environmental and Engineering Services for the Design of Foy Shaw Parkway DEPARTMENT: Public Works BCC DISTRICT: 1 STATEMENT OF ISSUE: Request approval to enter into contract with HDR, Inc for two phases of services as it relates to the development of Foy Shaw Parkway. Phase 1 is the development and approval of environmental documents and phase 2 is the development of engineering design and construction documents. BACKGROUND: By way of a Joint Participation agreement between Okaloosa County (specifically the Airports Department) and the Florida Department of Transportation (FDOT), over $10,000,000 has been identified for the development of a new access road from US 90 to Bob Sikes Airport. The first step in the project is to develop all documents necessary to allow for construction of the roadway. On September 2, 2014 the Board of County Commissioners authorized staff to negotiate with HDR, Inc. To perform the services necessary. The proposed scope and fee for both phase of services has been vetted by a neutral third party (as required by the agreement) and the proposed fee is lower than what was determined to be acceptable. Additionally, FDOT has approved the proposal as provided. OPTIONS: Authorize/deny acceptance of the Scope of Services Contract with HDR, Inc. for the development of Foy Shaw Parkway; Phase 1 - Environmental Services at a not to exceed fee of $583,352.62 and Phase 2 - Design Services at a not to exceed fee of $502,552.17. The total not to exceed fee for the project is $1,085,904.79. RECOMMENDATIONS: Authorize acceptance of the Scope of Services Contract with HDR, Inc. for the development of Foy Shaw Parkway; Phase 1 - Environmental Services at a not to exceed fee of $583,352.62 and Phase 2 - Design Services at a not to exceed fee of $502,552.17. The total not to exceed fee for the project is $1,085,904.79. RECOMMENDED BY: Packet Pg. 568 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 569 Packet Pg. 570 Packet Pg. 571  EXHIBIT A1 PHASE I - SCOPE OF SERVICES NEPA ENVIRONMENTAL ASSESSMENT Foy Shaw Industrial Parkway at Bob Sikes Airport Crestview, FL Okaloosa County and the Florida Department of Transportation propose the construction of a new north/south connector roadway between US Highway 90 and John Givens Road, south of the Bob Sikes Airport (CEW) RW in Crestview, Florida. The CONSULTANT shall provide the following specified services for the project as described below. Task 1: Public Involvement Public involvement includes communicating to and receiving input from all interested persons, groups, and government organizations regarding the development of the project. The CONSULTANT shall coordinate and perform the appropriate level of public involvement for this project as outlined in FAA Order 1050.1E CHG 1. 1.1. Public Involvement Data Collection The CONSULTANT will develop and maintain a database of stakeholders and interested parties for the Project. The CONSULTANT will also assist in preparing responses to any public inquiries regarding the Project. 1.2. Advance Notification At the beginning of the project, the CONSULTANT shall prepare the Advance Notification and transmittal letter to submit to the State Clearinghouse. The CONSULTANT shall prepare the Advance Notification letter and fact sheet for distribution to the agencies. This includes verification of the agency mailing list and preparing the Advance Notification for mailing. The CONSULTANT will pay the cost of first class postage. Coordination with FAA will take place to incorporate any FAA-specific items into the Advance Notification as well as any additional mailing