Okaloosa County BOCC — October 7, 2014 — reading text

writing by the County. This entire agreement and its attachments and exhibits contain all the terms and conditions agreed upon by the parties hereto WITNESS WHEREOF, the parties hereto have caused these presents to be executed. Okaloosa County Transit (OCT) Okaloosa County Board of County Commissioners Ruth Lovejoy, Executive Director William J Roberts ill, Chairman Signature and Date 07/£<7/0 - 16 - Packet Pg. 426  ATTACHMENT I AGENCY/OPERATOR CONTRACT SERVICE DESCRIPTION 1. OCT will be able to provide: Type of Service - Paratransit and Bus Service 2. OCT will be available to provide transportation 7 days a week, 24 hours a day. Days Agency/Operator will not be able to provide services: None 3. Vehicles Agency/Operator will use to transport all passengers (Vehicle Inventory attached as Exhibit A) 4. VehiclelEquipment Standards As required in the Coordinator's System Safety Plan attached as Exhibit B - 17 - Packet Pg. 427 5. Driver Requirements (if any) As required in the Coordinator's System Safety Plan attached. 6. Training As required in the Coordinator's System Safety Plan attached. 7. OCT fare structure Agency/Operator fare structure A. Demand Response Ambulatory $1.29/grid mile Wheelchair $ 1. 29/grid mile + $4.85/WC Load Fee Stretcher $1.29/grip mile + $23.56 Load Fee AHCA $1.29/grid mile + $4.85/WC Load Fee (N/C for 1 escort, as required B. Special Multi-loading/same origination or same destination: $.90/grid mile + Applicable Load Fees C. Subscription Services For heavy users. Discount Rate: Negotiated depending on number of passengers and distance D. Shopping Trips/Special Days Off peak hours. Limited choice of three (3) shopping centers. $l.OO/one way trip E. Out of Area Fixed Days. Minimum of three (3) riders. Costs share agency. 8. BillinglInvoicing and Reimbursement procedure for OCT. Monthly invoice to the County, no later the 20h of the month following the month for which - 18 - Packet Pg. 428 transportation was provided. 9. Reporting Requirements Daily trip sheets, trip add on sheets, Annual Operating Report, Annual Safety Certification, Drug and Alcohol Program Certification, other reports as may be required by the Commission, other State Agencies, or the County. - 19 - Packet Pg. 429  AITACHMENTll The Commission for the Transportation Disadvantaged Standards and Perfonnance Requirements Pursuant to Rule 41-2.006, Florida Administrative Code, the Community Transportation Coordinator and any Transportation Operator/Agency from whom service is purchased or arranged by the Community Transportation Coordinator shall adhere to Commission approved standards. These standards shall include: (a) Drug and alcohol testing for safety sensitive job positions within the coordinated system regarding pre-employment, randomization, post-accident, and reasonable suspicion as required by the Federal Highway Administration and the Federal Transit Administration; (b) An escort of a passenger and dependent children are to be transported as locally negotiated and identified in the local Transportation Disadvantaged Service Plan; (c) Child restraint devices shall be detennined locally as to their use, responsibility, and cost of such device in the local Transportation Disadvantaged Service Plan; (d) Passenger property that can be carried by the passenger and/or driver in one trip and can be safely be stowed on the vehicle, shall be allowed to be transported with the passenger at no additional charge. Additional requirements may be negotiated for carrying and loading rider property beyond this amount. Passenger property does not include wheelchairs, child seats, stretchers, secured oxygen, personal assistance devices, or intravenous devices; (e) Vehicle transfer points shall provide shelter, security, and safety of passengers; (f) A local toll free phone number for complaints or grievances shall be posted inside the vehicle. The local complaint process shall be outlined as a section in the local Transportation Disadvantaged Service Plan including, advising the dissatisfied person about the Commission's Ombudsman Program as a step within the process as approved by the local Coordinating Board; (g) Out of service area trips shall be provided when determined locally and approved by the local Coordinating Board, except in instances where local ordinances prohibit such trips; (h) Interior of all vehicles shall be free from dirt, grime, oil, trash, tom upholstery, damaged or broken seats, protruding metal or other objects or materials which could soil items placed in the vehicle or provide discomfort for the passenger; - 20 - Packet Pg. 430 (I) Billing requirements of the Community Transportation Coordinator to subcontractors shall be determined locally by the local Coordinating Board and provided in the local Transportation Disadvantaged Service Plan. All bills shall be paid within 15 calendar days to subcontractors, after receipt of said payment by the Community Transportation Coordinator, except in instances where the Community Transportation Coordinator is a non-governmental entity; (j) Passenger/trip database must be maintained or accessible by the Community Transportation Coordinator on each rider being transported within the system; (k) Adequate seating for paratransit services shall be provided to each rider and escort, child, or personal care attendant, and no more passengers than the registered passenger seating capacity shall be scheduled or transported in a vehicle at any time. For transit services provided by transit vehicles, adequate seating or standing space will be provided to each rider and escort, child, or personal care attendant, and no more passengers than the registered passenger seating or standing capacity shall be scheduled or transported in a vehicle at any time; (1) Drivers for paratransit services, including coordination contractors, shall be required to announce and identify themselves by name and company in a manner that is conducive to communications with the specific passenger, upon pickup of each rider, group of riders, or representative, guardian, or associate of the rider, except in situations where the driver regularly transports the rider on a recurring basis. Each driver must have photo identification that is in view of the passenger. Name patches, inscriptions or badges that affix to driver clothing are acceptable. For transit services, the driver photo identification shall be in a conspicuous location in the vehicle; (m) The paratransit driver shall provide the passenger with boarding assistance, if necessary or requested, to the seating portion of the vehicle. The boarding assistance shall include opening the vehicle door, fastening the seat belt or utilization of wheel chair securement devices, storage of mobility assistance devices, and closing the vehicle door. In certain paratransit service categories, the driver may also be required to open and close doors to buildings, except in situations in which assistance in opening/closing building doors would not be safe for passengers remaining on the vehicle. Assisted access must be in a dignified manner. Drivers may not assist wheelchair up or down more than one step, unless it can be performed safely as determined by the passenger, guardian, and driver; (n) All vehicles ordered or put into service after adoption of this section of the Rule, and providing service within the coordinated system, shall be equipped with two-way communications in good working order and be audible to the driver at all times to the base. (0) All vehicles ordered or put into service after the adoption of this section of the Rule, and providing service within the coordinated system, shall have working air conditioners and heaters in each vehicle. (r) First Aid shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. (s) Cardiopulmonary Resuscitation shall be determined locally and provided in the local Transportation Disadvantaged Service Plan. Packet Pg. 431  LIST OF EXHIBTS Exhibit A Vehicle Inventory (Updated January 1) Exhibit B Coordinator's System Safety Plan Exhibit C Coordinator's and Local Coordinating Board's Grievance Procedures Exhibit D Annual Operating Report InstructionslForms Exhibit E Federal Certifications and Assurance Exhibit F FTA Third Party Clauses 2 Packet Pg. 432  EXHIBITF FT A Third Party Clauses CHARTER BUS REQillREMENTS 49 U.S.c. 5323(d) 49 CFR Part 604 Charter Service Operations - The contractor agrees to comply with 49 US.c. 5323(d) and 49 CPR Part 604, which provides that recipients and subrecipients of FfA assistance are prohibited from providing charter service using federally funded equipment or facilities if there is at least one private charter operator willing and able to provide the service, except under one of the exceptions at 49 CPR 604.9. Any charter service provided under one of the exceptions must be "incidental," i.e., it must not interfere with or detract from the provision of mass transportation. SCHOOL BUS REQUIREMENTS 49 U.S.C. 5323(F) 49 CFR Part 605 School Bus Operations - Pursuant to 69 US.c. 5323(f) and 49 CPR Part 605, recipients and subrecipients of FfA assistance may not engage in school bus operations exclusively for the transportation of students and school personnel in competition with private school bus operators unless qualified under specified exemptions. When operating exclusive school bus service under an allowable exemption, recipients and subrecipients may not use federally funded equipment, vehicles, or facilities. ENERGY CONSERVATION REQillREMENTS 42 U.S.C. 6321 et seq. 49 CFR Part 18 Energy Conservation - The contractor agrees to comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in