Okaloosa County BOCC — October 7, 2014 — reading text

Department. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the original payment(s) are received from the Department by the Grantee to the date repayment is made by the Grantee to the Department. C. If the Grantee recovers costs, incurred under this Agreement and reimbursed by the Department, from another source(s), the Grantee shall reimburse the Department for all recovered funds originally provided under this Agreement. Interest on any refund shall be calculated based on the prevailing rate used by the State Board of Administration. Interest shall be calculated from the date(s) the payment(s) are recovered by the Grantee to the date repayment is made to the Department by the Grantee. 29. Land acquisition is not authorized under the terms of this Agreement. 30. This Agreement has been delivered in the State of Florida and shall be construed in accordance with the laws of Florida. Wherever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the Revised 7/14 DEP Agreement No. LP46040, Page 9 of 11 Packet Pg. 335 remainder of such provision or the remaining provisions of this Agreement. Any action hereon or in connection herewith shall be brought in Leon County, Florida. 31. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly signed by each of the parties hereto, and attached to the original of this Agreement, unless otherwise provided herein. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Revised 7/14 DEP Agreement No. LP46040, Page 10 of 11 Packet Pg. 336  IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year last written below. OKALOOSA COUNTY STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION By: By: Chairman Program Administrator State Revolving Fund Date: Date: Bob Ballard, DEP Grant Manager FEID No.: Approved as to form and legality: DEP Attorney List of attachments/exhibits included as part of this Agreement: Letter/ Specify Type Number Description (include number of pages) Attachment A Project Work Plan (2 Pages) Attachment B Disbursement Request Package (3 Pages) Attachment C Contract Payment Requirements (1 Page) Attachment D Progress Report Form (1 Page) Attachment E Reserved Attachment F Reserved Attachment G Special Audit Requirements (5 Pages) Revised 7/14 DEP Agreement No. LP46040, Page 11 of 11 Packet Pg. 337  ATTACHMENT A PROJECT WORK PLAN OKALOOSA COUNTY LP46040 Project Title: Okaloosa Island / Wright Area Gravity Sewer Rehabilitation Project Location: The project area is on Okaloosa Island and in the Ocean City/Wright neighborhoods of unincorporated Okaloosa County, surrounding the City of Fort Walton Beach. The areas to be rehabilitated are all in the watershed of Choctawhatchee Bay and the Gulf of Mexico. Project Background: The subject project will include relining gravity sewer lines and manholes (primarily brick) that have aged far beyond their usable service life and are leaking throughout Okaloosa County Water and Sewer's (OCWS) service areas on Okaloosa Island (a coastal barrier island) and in unincorporated areas surrounding Fort Walton Beach. The relining of leaking gravity sewer lines and manholes that are located above the normal groundwater table will eliminate the introduction of raw sewage into the surrounding ground. The areas to be rehabilitated are all within the watersheds that feed the Choctawhatchee Bay and Gulf of Mexico. The elimination of raw sewage entering the ground in these areas will serve to reduce pollutant runoff into both of these pristine bodies of water. In addition, the inflow of excess stormwater will be reduced during heavy rain events (such as hurricanes and tropical storms) which will greatly reduce increased flows to the water reclamation facilities during such events. High flows in the system increase the possibility of sewage spills at lift stations throughout the system during storm events, which are frequent in the coastal area to be covered in this project. This ongoing problem was highlighted by the unprecedented rains experienced in the area during the last week of April as sewer systems throughout the area were inundated with excess flow and sewage spills contaminated both Choctawhatchee Bay and Santa Rosa Sound, which both feed into the Gulf of Mexico through the East Pass at Destin. Also, infiltration into leaking manholes and sewer lines causes subsidence of the soil surrounding the faulty infrastructure, which can lead to significant cave-ins of the ground surface above. These sinkholes will disturb either the natural environment or man-made improvements (pavement, sidewalks, etc.) located above them. Project Description: The project will include relining gravity sewer lines with cured-in-place pipe (CIPP) or in some cases, where the condition dictates, CIPP point repairs will be installed in lieu of complete relining from manhole to manhole. Problem manholes that have been identified as in poor structural condition within the described service areas will be completely relined, including the re-establishment of structural integrity as needed. As part of construction, the sewer lines will be cleaned, inspected, and prepared for rehabilitation. Closed circuit TV (CCTV) recordings will be made before and after repairs are made. Revised 7/14 DEP Agreement LP46040, Attachment A, Page 1 of 2 Packet Pg. 338 Task 1: Construction Deliverable: Copy of contracts, bid tabulations, contractor’s schedule of values with supporting documentation, and CCTV records (on DVD) of all rehabilitated sewer or representative photos of completed work. Timeline for completion: June 30, 2016 Budget Information: Salaries: N/A Fringe Benefits: N/A Travel: N/A Contractual: Construction $450,000 Equipment: N/A Supplies/Other Expenses: N/A Land: N/A Indirect: N/A Performance Standard: The DEP Grant Manager will review periodic requests for funds for the deliverables to ensure they are eligible for reimbursement. Total Budget by Task and Deliverables: Local Funds and Source Tasks DEP Funding Local Funds Source of Funds 1 Construction $450,000 N/A Total $450,000 N/A The FY2014-15 GAA did not require a match for these projects. Revised 7/14 DEP Agreement LP46040, Attachment A, Page 2 of 2 Packet Pg. 339  ATTACHMENT B Disbursement Request Package Legislative Projects (LP) Grants 1. Grantee/Recipient OKALOOSA COUNTY 2. Project Number LP46040 Date of Request 3. Disbursement Request Number Required Match % 0 4. Type of Request: Partial Final 5. Federal Employer Identification Number 59-6000765 6. Task/Deliverable No. 7. Mail EFT Send Remittance to: Disbursement Details (cumulative amounts rounded to the nearest dollar) Amount this Total NOTE: Can only claim expenses in approved budget. Request Cumulative 1. Contractual Services 2. Total 3. Disbursements previously requested 4. Amount Requested for Disbursement (line 2 minus 3) ** SUBMIT ONE ORIGINAL COPY OF THIS FORM AND SUPPORTING DOCUMENTATION FOR EACH DELIVERABLE TO: ** Florida Department of Environmental Protection State Revolving Fund Management MS 3505 2600 Blair Stone Road Tallahassee, Florida 32399-2400 or email your request to: SRF_Reporting@dep.state.fl.us DEP Agreement No. LP46040, Attachment B, Page 1 of 3 Packet Pg. 340  Grant Manager’s Certification of Disbursement Request I, , (name of Grantee’s Grant Manager designated in the Agreement) on behalf of , do hereby certify that: (name of Grantee/Recipient) 1. The disbursement amount requested on Page 1 of this form is for allowable costs for the project described in Attachment A of the Agreement; 2. All costs included in the amount requested have been satisfactorily purchased, performed, received, and applied toward completing the project; such costs are documented by invoices or other appropriate documentation as required in paragraph 3D; 3. The Grantee has paid such costs under the terms and provisions of contracts relating directly to the project; and the Grantee is not in default of any terms or provisions of the contracts; 4. If funds were advanced, all funds received to date have been applied toward completing the project; and 5. All permits and approvals required for the construction which is underway have been obtained. ( Signature of Grant Manager) (Date) DEP Agreement No. LP46040, Attachment B, Page 2 of 3 Packet Pg. 341  Engineer’s Certification of Disbursement Request ONLY SUBMIT IF CONSTRUCTION IS PART OF THE