Okaloosa County BOCC — October 7, 2014 — reading text

Packet Pg. 247 Re: Grant No. AH 105 Page Two abuse and mental health services. One of its major goals is to remove administrative functions from service providers to better serve individuals needing care. The Department is finalizing negotiations of a contract with Big Bend Community Based Care, Inc., to serve as the Deparlment's Managing Entity tbr the Northwest Region to provide the coordination, integration, management, and all other functions necessary for the effective delivery ofbehavioral health services. Section 394.9082(6)(b), Florida Statutes, directs the Department to tenninate all contracts with providers in the Northwest Region. Similarly, section 394.9082(6)0), Florida Statutes, requires the Managing Entity to offer contracts to all providers currently under confact with the Depafiment. In order to ensure continuity of service, the Department is offering providers the altemative of agreeing to an assignment of their contracts to Big Bend Community Based Care, Inc., with some changes. Under the Department's contract with Big Bend Community Based Care, Inc., they are responsible for performing the following baseline functions for the Department: . System ofCare Development and Management . Continuous Quality lmprovement . Utilizatioli Management . Planning . Network Management . Training and Technical Assistance . Financial Management . Boald Development and Governance . Data Collection, Reporting, and Management . Disaster Planning and Responsireness In addition, the Deparlment's contract with Big Bend Community Based Care, Inc. requires the implementation of many substantive programmatic changes, which the Managing Entity will in turn require ofall providers including: . Specific requirements relating to integration with child welfare and prioritization ofpregnant addicted women and women with dependent children . Specific requirements relating to family-centered treatment . Mole specific requirements concerning serving Medicaid eligible individuals . Requirement that Management Entity develop Waste Fraud and Abuse Prevention Plan . Specific requirements concernir.rg how the Managing Entity monitors providers, including developing risk assessment reviews for each provider in the network. RECOMMENDATION: That the Board of County Commissioners take the following actions: A. Approval of Contract # AH105, An-rendment #007 Contract Renewal; B. Ratifu the Chairman's signature dated September 25,201,4 and; Packet Pg. 248 Grant No. AH105 C. Authorize the Chairman, as the County's representative, to execute all future grant documents during the term ofthe grant. Recommended By: Approved By: Dino Villani Director Office of Public Safety Packet Pg. 249  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Negotiate Contract for Admin of NWFRA Baggage Handling System (AP 70-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for contract negotiations with Michael Baker for professional architect/engineer (A/E) services to administer and inspect third-party construction of the Northwest Florida Regional Airport Baggage Handling system. (AP 70-14). BACKGROUND & ANALYSIS: The Airports Department requested to solicit firms to administer and inspect third-party construction of the Northwest Florida Regional Airport Baggage Handling system. The Board approved the Request for Qualifications (RFQ) on July 1, 2014. The RFQ was due on September 5, 2014, and two (2) proposals were received. The Airports Department has requested authorization to negotiate a contract with Michael Baker as the top ranking firm. The scope of professional services will include, but is not limited to; Administration of construction contract with selected general contractor to include weekly progress meetings, quarterly reports, site visits, review of submittals, review of contractor pay applications, clarification of construction documents, preparation of change orders, and other administrative items as needed; Coordination with regulatory agencies; Full-time inspection of the construction work to include the coordination of material acceptance testing, verification of completed quantities, and reviews of construction schedule; Services performed relating to the Transportation Security Administration (TSA) Recapitalization Project at Northwest Florida Regional Airport. OPTIONS: Approval/Deny entering into contract negotiation with Michael Baker for professional architect/engineer (A/E) services to administer and inspect third-party construction of the Northwest Florida Regional Airport Baggage Handling system. RECOMMENDATION: Staff recommends approval of entering into contract negotiation with Michael Baker for professional architect/engineer (A/E) services to administer and inspect third- party construction of the Northwest Florida Regional Airport Baggage Handling system. RECOMMENDED BY: Packet Pg. 250 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Negotiate Contract for Professional Eng Services for GIS (IS 62-14) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Requesting approval for contract negotiations with Sim Wright to provide professional engineering services for the GIS Division. BACKGROUND & ANALYSIS: The Information Services Division requested to solicit firms to provide professional engineering services. The Board approved the request for qualifications (RFQ) on June 3, 2014. The RFQ was due on August 8, 2014 and five (5) proposals were received. The review committee has requested that the Board approve contract negotiations with Sim Wright which was the highest ranked firm. This contract will provide full range of digital photogrammetric services such as image processing, system design and integration; software engineering; scientific programming; preparation of plans, aerial photography mission planning and support; specifications and contract documents, preparation of cost estimates, contract administration, and any other type of project which may be under the purview of the Information Systems Department. OPTIONS: Approval/Deny entering into contract negotiation with Sim Wright to provide professional engineering services for the GIS Division. RECOMMENDATION: Staff recommends approval of entering into contract negotiation with Sim Wright to provide professional engineering services for the GIS Division. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 255 Packet Pg. 256 Packet Pg. 257  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Purchasing seeks authorization to auction surplus items. DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Purchasing seeks authorization from the Board to auction surplus items. BACKGROUND & ANALYSIS: The County has surplus items that are ready for disposal. (List attached.) Purchasing is seeking authorization from the Board to auction these items through our contracted auctioneer Global Enterprises (C14-2104-PUR). OPTIONS: Approve/Disapprove auction of surplus items through Global Enterprises. RECOMMENDATION: Staff recommends approving auction of surplus items. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: Emerald Coast Fitness Challenge DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Battle Tested Studios and Southern Events Management are requesting the use of a portion of the beach at The Boardwalk and John Beasley Park for the Emerald Coast Fitness Challenge Event. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Roy Jinks with Battle Tested Studios to use a portion of the beach at The Boardwalk and John Beasley Park for the Emerald Coast Fitness Challenge event. The event is to be held Saturday, October 11, 2014 with setup scheduled for Friday, October 10. The course will include a sand bag toss, a cinder block drag, a sand bag run, an obstacle course and a vertical cargo net obstacle. This request has been reviewed and approved by Public Works, Public Safety, the Sheriff's Office and the leaseholder at the Boardwalk. OPTIONS: Approve / Disapprove request for a Special Event permit to host the Emerald Coast Fitness Challenge on Okaloosa Island. RECOMMENDATIONS: Approve the request for a Special Event Permit to utilize a portion of the beach at the Boardwalk and John Beasley Park for the Emerald Coast Fitness Challenge as submitted. RECOMMENDED BY: Packet Pg. 262 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 263 Packet Pg. 264 Packet Pg. 265 Packet Pg. 266 Packet Pg. 267  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 7, 2014 TO: Honorable Chairman and Members of the Board FROM: Jason Autrey SUBJECT: PW - Solid Waste Uncollectable Accounts DEPARTMENT: Public Works BCC DISTRICT: ALL STATEMENT OF ISSUE: The Solid Waste Department requests write-off of uncollectable Accounts Receivable funds from Solid Waste Haulers, a local limited liability contracting company, owned and operated by W. Todd Schweizer and Joshua T. Schweizer, in addition to miscellaneous cash owed by Vince