Fort Walton Beach Council minutes — 11-08-2011 - regular — reading text

Development Order for the Marty Lackey FRESH Start Center increases the dwelling units from 8 to 10, and that the Municipal Planning Board forwarded a recommendation of approval to City Council at their November 3, 2011 meeting. The vote on the motion to approve the amendment to the Development Order for the Marty Lackey FRESH Start Center to increase the number of dwelling units from 8 to 10 carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: joyce gossom, Council Seat 2 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 13. APPOINTMENTS 1. Appointment Consideration of appointment of Barry M. Pritchett to the Historic Sites and Structures Advisory Board. The City Clerk informed two vacancies exist on the Historic Sites and Structures Advisory Board, one for an unexpired tern until January 12, 2014, and one for a four -year term until November 8, 2015. There is one application on file with the City Clerk from Barry M. Pritchett. Council received clarification that the development review powers of the Historic Sites Board have been removed in the revised Land Development Code. The vote on the nomination of Barry M. Pritchett, 265 Beachview Drive, to the Historic Sites and Structures Advisory Board for a four -year term until November 8, 2015 carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson City Council ofFort Walton Be= h Page 5 Printed 11115/ 2011 184 Regular Meeting Minutes November 8, 2011 14. ACTION --DIRECTION --DISCUSSION 1. Fort Walton Beach Housing Authority Steve Coleman from HomeCorp, project manager of the Soundside Development, advised that in order to keep rents affordable in the new 200 affordable unit development, the Fort Walton Beach Housing Authority (FWBHA) would like to allocate 50 of its Housing Choice Vouchers to the development. Mr. Coleman continued that HUD requires an independent entity, usually the local government where the housing authority has jurisdiction, review the award process to ensure it is at arm's length. The FWBHA is requesting the City be an independent source of verification to ensure that the Housing Authority is following rules. Mr. Coleman explained the City, as an independent entity, would 1) review the application to ensure it is consistent with FWBHA and has been approved in an arm' s length manner; 2) review the proposed rents to confirm they do not exceed the rents of other comparable units; and 3) once construction is complete, inspect the units to make sure they meet HUD's Housing Quality Standards. He advised the first two steps must be performed as soon as possible or construction cannot proceed. The City Manager advised that the City has been working with the Housing Authority on this project for at least three years and does not see a problem and would encourage Council to approve this. The vote on the motion to allow the City Manager to act on behalf of the City as the independent entity to review the Fort Walton Beach Housing Authority' s project base voucher program carried by a. vote of to 1. RESULT: APPROVED [ 6 TO 11 MOVER: Bobby Nabors, Council Seat 6 SECONDER: Dennis Reeves, Council Seat 3 AYES: Griggs, gossom, Reeves, Nabors, Rigdon, Rynearson NAYS: Trey Goodwin 2. Set a Special Meeting Michael Beedie, EngineeringfUtilities Director, explained Staff is in the final stages of the LDC revision and is requesting ajoint meeting be held between the City Council and Municipal Planning Board on Tuesday, January 17, 2012, at 6 pm to discuss the draft. Council stated it is sometimes difficult to manage an extra meeting due to work schedules, and questioned whether the meeting could be held on a regular meeting day at an earlier time, such as 4 pm. The City Manager stated he does not foresee a lot of issues or problems during the final review and that the meeting should not last long. Consensus was to hold a joint meeting between the City Council and the MPB on Tuesday, January 24, at 4 pm. This will be before the regular Council meeting at 6 pm. City Council ofFod Walton Beach Page 6 Printed 1111512011  185 Regular Meeting Minutes November 8, 2011 3. Branding Name Survey Results - The City Manager informed that a survey was sent to 9, 200 utility customers to come up with a tag time for the City, and that only 30 responses were received. The time with the most votes was " The Heart of the Emerald Coast" with 16 votes. The City Manager asked Council how they wanted to proceed with the issue. Council discussed several names including " Fort Walton Beach, the Home of Billy Bowlegs" and " Fort Walton Beach, the Hidden Treasure of the Emerald Coast." The vote on the motion to use the brand name " Fort Walton Beach, the Treasure of the Emerald Coast," carried by a vote of 6 to 1. RESULT: APPROVED [ 6 TO I MOVER: joyce gossom, Council Seat 2 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rynearson NAYS: Bull Rigdon 4. Award of RFP Authorize the City to piggyback off of the Bmward County RFP award to Kronos for time keeping software, utilizing budgeted reserves for the purchase m discussed in the current budget year process. Brandy Worker, Finance Director, advised the City initiated a study of the benefits implementing an electronic timekeeping service at the City. She explained that the current process does not provide consistent application of pay, work, and attendance rules and inconsistent and improper coding of employee time leaves the City open to pay and accrual balance inflation. Ryan Hammond, representing Kronos, discussed the benefits of an electronic system including accuracy, the elimination of calculation errors, and streamlining the payroll process. The vote on the motion to authorize City Council to piggyback off of Broward County' s Kronos timekeeping RFP carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: Dennis Reeves, Council Seat 3 SECONDER: Bull Rigdon, Council Seat 6 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 15. CITY MANAGER REPORTS The City Manager advised he has a program in place that includes a job description and budget for the part-time city attorney position, and he will place the item on the December 13, 2011 agenda. 16. CITY ATTORNEY REPORTS None. Page 7 Printed 111152011 City Cauacd ofFart Walton Beach 186 Regular Meeting Minutes November 8, 2011 17. MAYOR/ COUNCIL COMMENTS Mr. Griggs wished everyone a Happy Thanksgiving. Mr. Reeves requested Staff prepare a proclamation for the December 13 meeting in support of Congressman Miller's efforts to support the mission of Eglin, and to pass the proclamation to our neighboring cities. Mr. Nabors mentioned Men's Health Month in November to raise awareness in the health issues that affects men. Mr. Rynearson complimented the residents of the Kenwood area for their interest in the Kenwood traffic study, and requested an agenda item for January that gives an update of where the City is on the issue. The Mayor thanked the City Staff who volunteered or gave support to the Fair, mentioned the Veteran's Day Ceremony on November 11 at the Beal Memorial Cemetery, and announced the Police Department will participate in the ABWA's Guns and Hoses Fundraiser on November 19. The Mayor stressed the importance of Council participation in the monthly City Day Talk Radio Program and the City Desk Television Program at Cox Communications. He noted the length of time for both programs have been reduced to about 20 minutes from their previous time of an hour. 18. ADJOURNMENT: 7: 38 pm i, Mayor Attest: u City Clerk City Council ofFort Walton Beach Page 8 Printed 11/ 151201 l