Okaloosa County School Board — Workshop Meeting, September 23, 2024 — reading text

Schools contract #SDOC-22-B-077-LH, and funding will be paid from Federal Fund, Project 3510 SFS Contract Exclusions. Copies of the quote and funding spreadsheet are attached. For additional information, please contact Steve Anderson, Program Director, School Food Services, at (850) 301-3020. File Attachments Trimark Quote 9.6.24.pdf (231 KB) FUNDINGSPREADSHEET.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Amendment to Service Agreement #25-42 Savvas Learning Company LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 23, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $13,500.00 Budgeted : Yes Budget Source : Federal Fund, Project 4413 Title I- School Improvement Support Plan Recommended Action : Motion to approve the amendment to Service Agreement #25-42 between Savvas Learning Company LLC and The School Board of Okaloosa County, Florida, on behalf of SIS/ESOL Department, in an amount not to exceed $13,500.00, for a revised total amount not to exceed $31,500.00, effective September 25, 2024, through September 26, 2024. Public Content Request approval to amend Service Agreement #25-42 between Savvas Learning Company LLC and The School Board of Okaloosa County, Florida, on behalf of SIS/ESOL Department. The amendment includes two (2) additional SIOP Protocol Train the Trainer workshop days, $6,000.00 per day, in an amount not to exceed $12,000.00, and one (1) SIOP Services Flat Fee of $1,500.00, for a total amount of $13,500.00, and a revised total contract amount not to exceed $31,500.00. All other terms and conditions of SA#25-42 shall remain in full force and effect. Funds for the additional services will be paid from Federal Fund, Project 4413 Title I-School Improvement Support Plan. The additional services are effective September 25, 2024, through September 26, 2024, and copies of the Amendment and original board approved Service Agreement documents are attached. For additional information, please contact Dr. Anita Choice, Program Director, ESOL at (850) 833-6312. File Attachments Amendment to SA #25-42.pdf (746 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Sep 23, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2024 Absolute Date : Sep 23, 2024 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated September 23, 2024. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated September 23, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for September 23, 2024 Board Meeting.pdf (141 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.18 Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida, and Big Brothers Big Sisters of Northwest Florida, presented by John Spolski, Assistant Superintendent, and recommended by the Superintendent for approval. Meeting : Sep 23, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2024 Absolute Date : Sep 23, 2024 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Bigs Inspiring Scholastic Success Grant Interagency Agreement between the School Board of Okaloosa County, Florida, and Big Brothers Big Sisters of Northwest Florida, effective July 1, 2024, through June 30, 2025. Public Content The MOU Renewal with Big Brothers Big Sisters provides school-based mentors for the 2024-2025 School Year. For additional information, please contact John Spolski at (850) 833-5884. File Attachments MOU- BBBS 2024-2026.docx (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Employee Benefit Program Renewal for the 2025 Plan Year, presented by Sarah Cato, Director, Risk Management, & recommended by the Superintendent for approval Meeting : Sep 23, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 23, 2024 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the employee benefits renewal for the 2025 plan year. Public Content The Benefits Oversight Group has reviewed all materials relevant to the renewal of the group medical, dental, vision, life and long-term disability plans and has voted to make the following recommendations to the Superintendent: Group Medical – Recommending enhancements to the Base Plan and Co-Pay Plan as shown on the attachment labeled "2025 Proposed Medical Plan Changes." In addition, recommending a reduction of Employee/Child and Employee/Family premiums for the Base Plan and Co-Pay Plan as shown on the attachment labeled "2025 Proposed Employee Premiums." Stop Loss Insurance - Recommending that the existing aggregate and specific stop loss insurance through Sirius America Insurance Company be renewed per the terms illustrated in the attached document resulting in a decrease of 2.9%. Group Dental - Recommending coverage be renewed with UHC with no changes for the 2025 plan year. Group Life Insurance - Recommending coverage be renewed with the Standard. There is no increase on the AD&D side; however, there is an increase of $0.07 per $1000 on Active Life Insurance and $1.71 per $1000 on Retiree Life Insurance. Group Vision - Recommending coverage be renewed with EyeMed with no changes for the 2025 plan year. Group Long Term Disability - Recommending coverage be renewed with the Standard with no changes for the 2025 plan year. Short Term Disability - Recommending coverage be renewed with the Standard with an increase of approximately 19% and no other changes for the 2025 plan year. Accident - Recommending coverage be renewed with the Standard with no changes for the 2025 plan year. Critical Illness - Recommending coverage be renewed with the Standard with no changes for the 2025 plan year. Hospital Indemnity - Recommending coverage be renewed with the Standard with no changes for the 2025 plan year. HRA/FSA - Recommending no changes for the 2025 plan year. Medicare Advantage Plan - Recommending coverage be renewed with UHC with a 30% increase in cost and no other changes for the 2025 plan year. Centers for Medicare & Medicaid Services (CMS) sets the rates for Medicare Advantage plans. The CMS updates these rates annually, and the process is defined by statute. Teletherapy & EAP - Recommended coverage to be renewed with Ally Health with no plan changes for the 2025 plan year. Attached are a program summary exhibit, 2025 Proposed Medical Plan Changes, and 2025 Proposed Employee Premiums. Please direct any questions or requests for additional information to Sarah Cato, (850) 833-5823. File Attachments Employee Benefit Renewal Summary - 2025.pdf (120 KB) 2025 Proposed Medical Plan Changes 2024-09-11.pdf (70 KB) Copy of OCSD - Sirius Comparison.pdf (39 KB) 2025 Proposed Employee Premiums 2024-09-11.pdf (64 KB) The Standard.pdf (94 KB)