Okaloosa County School Board — Regular Meeting, January 8, 2024 — reading text

in the amount of $20,000,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $49,758,662.12; Self Health Insurance Claims and Fees totaling $2,831,869.94; and Bank Transfers totaling $20,000,000.00 for November 2023 are being presented to the School Board. File Attachments 05 - MIS 3478 - Warrant Register - November 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.9 Appointment of Selection Committee for RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 08, 2024 Absolute Date : Jan 08, 2024 Fiscal Impact : No Recommended Action : Recommended Action Motion to approve the appointment of members to the Selection Committee for RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services. Public Content The Board is requested to appoint a selection committee to evaluate responses to RFP 24-01 External Independent Auditing Services and RFP 24-02 Internal Accounts Auditing Services and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Diane Kelley, School Board Member and Committee Chair (Appointed at the 12/11/2023, School Board Meeting) Bob Bennett, Senior Vice President, ServisFirst Bank John Lulue, Retired City Manager The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Julie Perry, 833-5840. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of ITB 21-02 Custodial Chemicals and Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 21-02 Custodial Chemicals and Supplies, effective January 14, 2024, through January 13, 2025. Public Content Request approval to renew ITB 21-02 Custodial Chemicals and Supplies. Supreme Paper Supplies, LLC is the awarded Primary Service Provider, and PR Chemical & Paper Supply is the awarded Secondary Service Provider. Purchases will be made as needed based on fixed pricing off the attached award tabulation. Funds will be paid from General Fund, Project 2011 Custodial Services. The contract is effective January 14, 2024, through January 13, 2025, and copies of the renewal documents are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL DOCUMENTS.pdf (824 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.11 Tag-On Bid Purchase Over $50,000: Jackson Therapy Partners, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant- Speech Recommended Action : Motion to approve contracting with Jackson Therapy Partners through Lake County Schools RFP 19-0105-P- RP to provide Speech Language Pathologist Services, effective through June 30, 2024. Public Content Request approval to contract with Jackson Therapy Partners through Lake County Schools RFP 19-0105-P-RP to provide Speech Language Pathologist Services, effective through June 30, 2024. Services will be used as needed and based on bid pricing, terms and conditions. Funds will be paid from General Fund, Project 0023 Itinerant-Speech and a copy of the vendor's confirmation letter is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments JACKSON THERAPY.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.12 Tag-On Bid: RFP 19-01015-P-RP Speech Language Therapy Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 8, 2024 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund, Project 0023 Itinerant Speech Recommended Action : Motion to approve tagging on to RFP 19-01015-P-RP Speech Language Therapy Services through Lake County Schools, effective through June 30, 2024. Public Content Request approval to tag on to RFP 19-01015-P-RP Speech Language Therapy Services through Lake County Schools, based on same pricing, terms and conditions. The contract was awarded to multiple vendors and will be used as needed. Funding will be paid from General Fund, Project 0023 Itinerant Speech. The contract is effective through June 30, 2024, and copies of the bid award documents are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments BID AWARD DOCUMENTS.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended