Okaloosa County School Board — Workshop Meeting, October 20, 2016 — reading text

presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Recommended Action : Motion to approve Program No. 5, Task Order No. 14, GMP Fort Walton Beach High School, Phase 6 HVAC Project and approval to submit a notice to proceed. Total GMP amount not to exceed $1,068,923.00. Approval is contingent upon receipt of validation from Faithful + Gould. Public Content TASK ORDER #14 - Fort Walton Beach High School Phase 6 HVAC Replacement Project This project consists of an upgrade/replacement of the HVAC systems serving the Front Office (Area A) and the 200 Area Computer Lab and Classrooms (Area B) of the campus. The project will begin during the Winter 2016 and complete in the Summer of 2017. Included in the work will be the installation of two (2) new Roof Top Mounted HVAC Units (RTU) #1, #12 to include replacement of all the ductwork, piping and controls associated with these units. An additional RTU #05 located in the 100 Area will be removed from the roof area upon completion of the project. Also included is the replacement of all light fixtures and new acoustical ceilings and tile in the 200 area and Front office area. This Task Order will be divided into two Phases - Area A will include the Front Office Area that will start in late November 2016 and finish in early January 2017. Area B will encompass the 200 Area to include the Computer Labs and it will begin in June 2017 and finish in August of 2017. Total Cost Recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 921,423.00 Pre-GMP Phase Services - Previousy Authorized $ 85,000.00 Owner Direct Purchase (ODP) - HVAC equipment $ 62,500.00 TOTAL COST OF WORK $ 1,068,923.00 _________________________________________________________________________________________ Faithful + Gould validation letter received October 12, 2016, states "a variance of just 1%, which is within a reasonable range." _________________________________________________________________________________________ File Attachments TO14 GMP from Jacobs-L3 JM LR signed with comparison sheet.pdf (1,505 KB) Faithful + Gould TO 14 validation letter and comparison sheet.pdf (50 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 15, GMP Roof Replacement Projects at Niceville High School and Elliott Point Elementary School, presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Recommended Action :  Motion to approve Program 5, Task Order No. 15, GMP, Roof Replacement Projects for Niceville High School and Elliott Point Elementary School. Total GMP amount not to exceed $499,415.00. Approval is contingent upon receipt of validation by Faith + Gould. Public Content TASK ORDER #15 GENERAL SCOPE Niceville HS Front Office Area Roof - This project consists of the tear off and replacement of the existing Front Office Area Roof. There are approximately 85 squares of existing coated Single Ply Roofing over the deck. The new roof will be the District standard Modified Bitumen roofing system with Poly- isocyanurate insulation and all required metal flashings and gutters. Elliott Point ES Cafeteria/Auditorium Area Roof - This project consists of the tear off and replacement of a small portion of the existing Cafeteria/ Auditorium Roof. There are approximately 55 squares of Single Ply Roofing over metal deck. The new roof will be the District standard Modified Bitumen roofing system with Poly-isocyanurate insulation and all required metal flashings and gutters. Total Cost Recap: Jacobs/L-3 Guaranteed Maximum Price (GMP) $ 351,810.00 Pre-GMP Phase Services - Previously Authorized $ 42,000.00 Owner Direct Purchase (ODP) - TREMCO Roofing Materials $ 105,605.00 TOTAL COST OF WORK $ 499,415.00 _________________________________________________________________________________________ Faithful + Gould validation letter received October 12, 2016, states "a variance of 1.7%, which is within a reasonable range." _________________________________________________________________________________________ File Attachments TO #15 GMP JM LR signed with comparison sheet .pdf (1,407 KB) Faithful + Gould TO 15 validation letter and cost comparison sheet.pdf (49 KB) 9. Construction Program/Owner's Representative's Business Subject : 9.3 Program 5, Task Order No.16, Pre-GMP, Plew Elementary School Front Office Addition and Renovation Project (A Self Help Project), presented by Steve Bolton, Director of Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action Preferred Date : Oct 24, 2016 Absolute Date : Oct 24, 2016 Dollar Amount : $42,000.00 Recommended Action : Motion to approve Program 5, Task Order #16, Pre-GMP for Plew Elementary School Front Office Addition and Renovation, in the amount of $42,000.00. Public Content Task Order #16: Pre-GMP Description of Work for Plew Elementary School Front Office Addition and Renovation Project. Pre-GMP cost $42,000. This project consists of a new 800 SF (approximately) addition adjacent to the existing Front Office and the Renovation of the adjacent two pods that house the Front Office Staff. The project will begin during the winter of 2017 and complete in late spring of 2017. The new addition will include a Lobby, SRO office, Attendance Check-in area and Guidance Office and will provide secure access to the campus. The renovation area includes revised Restrooms, office space and storage areas. New casework for the renovated areas and new addition are included. Also included are the replacement of all light fixtures and new acoustical ceilings and associated flooring in the existing office area pods. To provide HVAC to the addition and renovated areas, new standalone heat pump split systems and/or Ductless Systems will be used. On September 26, 2016, the School Board gave approval for Plew Elementary School to begin the process required for the project. The funding for this project is available in the school’s Daycare Project #2174. File Attachments Task Order #16 Pre-GMP Description Plew Front Office Reno Sept 2016.pdf (139 KB) 10. Information Technology Seat Management Contract Subject : 10.1 Task Order No. 2-53 Okaloosa Technical College and CHOICE High School SALTO Door Lock System in the amount of $10,847.14, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action Fiscal Impact : Yes Dollar Amount : $10,847.14 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds and School Discretionary Project Recommended Action : Motion to approve Task Order No. 2-53 Okaloosa Technical College and CHOICE High School SALTO Door Lock System in the amount of $10,847.14. Public Content This task order is for the installation and programming of 10 SALTO door locks for CHOICE High School and Technical Center. District 1 School Board Member Capital Outlay Funds are appropriated in the amount of $8,500.00. The remaining cost in the amount of $2,347.14 will be paid by the school, (Discretionary - Project 6110). For more information, please contact Dustin Keith at 689-7151. File Attachments Task Order 2-53 CHOICE Door Lock Quote.pdf (230 KB) 10. Information Technology Seat Management Contract Subject : 10.2 Task Order #2-59 for Richbourg School CCTV Repair, presented by Dustin Keith, Seat Management Specialist, and recommended by the Superintendent for