Okaloosa County School Board — Workshop Meeting, October 20, 2016 — reading text

the Workshop Meeting of October 6, 2016; Minutes of  the Regular Meeting of October 10, 2016, recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of the Workshop Meeting of October 6, 2016; Minutes of the Regular Meeting of October 10, 2016, recommended by the Superintendent for approval. File Attachments Oct. 6, 2016 Workshop DRAFT.pdf (159 KB) Oct. 10, 2016 Meeting DRAFT.pdf (159 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.3 Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School Archery Program for 3D targets and 3D stands in the amount of $2,469.00, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,469.00 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School Archery Program for 3D targets and 3D stands in the amount of $2,469.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Appropriation of District 1 School Board Member Capital Outlay Funds to Meigs Middle School Archery Program for 3D targets and 3D stands in the amount of $2,469.00. File Attachments Meigs MS Archery Quote.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Appropriation of District 1 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $8,500.00, presented by Dr. Lamar White, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 1 School Board Member Capital Outlay Funds to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $8,500.00. Public Content District 1 School Board Member Capital Outlay Funds will be appropriated to Okaloosa Technical College and CHOICE High School for SALTO Door Lock System in the amount of $8,500.00. The remaining cost will be paid by the school, Project 6110. File Attachments OTC-CHOICE Door Lock Quote.pdf (230 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Appropriation of District 2 School Board Member Capital Outlay Funds to Antioch Elementary School for musical instruments in the amount of $6,594.52, presented by Dewey Destin, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,594.52 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 2 School Board Member Capital Outlay Funds to Antioch Elementary School for musical instruments in the amount of $6,594.52. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for musical instruments in the amount of $6,594.52. File Attachments RFQ 17-10_TAB.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for CCTV Replacement in Security Camera System for the amount of $6,019.19, presented by Cathy Thigpen, and recommended by the Superintendent for approval Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $6,019.19 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the Appropriation of District 4 School Board Member Capital Outlay Funds to Richbourg School for CCTV Replacement in the Security Camera System for the amount of $6,019.19. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Richbourg School for CCTV Replacement in the Security Camera System for the amount of $6,019.19. File Attachments Richbourg School-CCTV Repair Quote.pdf (213 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Budget Amendment #1 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $102,773.48 Budget Source :  Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2016-2017 Public Content On September 12, 2016, the School Board adopted the budget for fiscal year 2016-2017. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2016: General Fund $ 667,323.06 Debt Service Funds 561.86 Capital Projects Funds 359,006.54 Other Special Revenue Funds -