Okaloosa County School Board — Workshop Meeting, October 20, 2016 — reading text

Thursday, October 20, 2016 Workshop Meeting School District Administration Building Fort Walton Beach, Florida 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Oct 20, 2016 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Oct 20, 2016 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Consent Agenda - Deleted item 7.16, Contract between SchoolInfoApp, LLC and The School Board of Okaloosa County, Florida - this is a duplicate of Consent item 7.15. 4. Visitors Subject : 4.1 Ted Corcoran, President/ CEO, Greater Fort Walton Beach Chamber of Commerce - Fort Walton Beach Chamber of Commerce/Okaloosa County Business organizations offer to assist with optional funding sources for school district Meeting : Oct 20, 2016 - Workshop Meeting Type : Information File Attachments FWB Chamber - request to speak.pdf (182 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.1 In-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 20, 2016 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Sep 22 - Oct 5.pdf (76 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.2 Out-of-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer Meeting : Oct 20, 2016 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of September 22 – October 5, 2016, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Sep 22 - Oct 5.pdf (82 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.3 Quarterly Report: Short Term Facility Use Contracts  and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the third quarter of 2016, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - JUL - SEP 2016.pdf (12 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal Funds and $2,500 for Budgetary Funds, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal Funds and $2,500 for Budgetary Funds for the third quarter of 2016, July through September. A copy of the report is attached. File Attachments S.A. - JULY THRU SEPT 2016.pdf (31 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.5 Quarterly Report: Service Agreement for Law Enforcement, presented by Vince Windham, Program Director, Purchasing Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the third quarter of 2016, July through September. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. L.E. JULY THRU SEPT 2016-2017.pdf (23 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.6 Report on Wellness Initiative, presented by Lisa Sundy, Insurance Ombudsman, Risk Management Meeting : Oct 20, 2016 - Workshop Meeting Type : Report Public Content Updated report on the OCSD Wellness Initiative including a review of SY 2015 and Goals and Objectives for SY 2016. File Attachments Wellness Iniative G&O 2016-17 School Year.pdf (137 KB) Wellness Initiative Review SY2015-16.pdf (111 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.7 Accreditation Stakeholder Feedback Reports for all schools, presented by Denise McLaughlin, Professional Development Specialist. Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content Presentation of the results from the Stakeholder Feedback Diagnostics that were completed for each school in the District as part of the Accreditation process. For more information contact Denise McLaughlin at 833-4208. File Attachments SFD Portfolio.pdf (858 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.8 21st Century Community Learning Centers (CCLC)- ASPIRE (After School Program in Reaching Excellence End of Year Evaluation for the 2015-2016 School Year, presented by Dr. Sandy Arteaga, Title I/Title X Specialist Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content This is an end of year evaluation completed by an independent evaluator for the OCSD A.S.P.I.R.E. Program (After School Program in Reaching Excellence) for the 2015-2016 school year. The 2015-2016 school year was the first year of the grant, which is a five year grant. The A.S.P.I.R.E. Program is at Baker School, Edwins Elementary, Elliott Point Elementary, and Wright Elementary. The 21st Century Community Learning Centers (CCLC) is a federal grant that was awarded to the OCSD totaling approximately 2 million dollars to serve schools with high numbers of at-risk students. The report includes details and outcomes of the program. Please contact Sandy Arteaga if you have any questions: 833-3521 File Attachments Oka 21cclc eval 2016-FINAL.pdf (1,270 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.9 Student Services Manual, presented by Teri Schroeder – Program Director, Student Intervention Services Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content Student Services Manual will be used District-wide as a reference tool for Student Services/Guidance related areas and topics. Please contact Teri Schroeder if you have any questions: 833-3108. File Attachments Revised Student Services Manual.pdf (4,697 KB) 6. Committee and Staff Reports (Workshop Only) Subject : 6.10 Enrollment Update and Information on the use of Portable buildings throughout the District, presented by Steve Horton, Assistance Superintendent of MIS Meeting : Oct 20, 2016 - Workshop Meeting Type : Information Public Content Enrollment Update and information Use of Portables throughout the District. File Attachments Enrollment - Final 10-20 F.pdf (17,345 KB) OCSD Portable Buildings.pdf (3,873 KB) 7. Consent Agenda Subject : 7.1 Approval of the Consent Agenda Meeting : Oct 20, 2016 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.2 Approval of the Minutes of