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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 18, 2014
TO: Honorable Chairman and Members of the Board
FROM: Ed Schroeder
SUBJECT: Horizons Burning Up The Beaches Car Show
DEPARTMENT: Tourist Development Department
BCC DISTRICT:
STATEMENT OF ISSUE: Request approval of 2013 & 2014 Burning Up The Beaches car
shows cablecast on Velocity channel.
BACKGROUND: The previous Tourist Development Director, Dan O’Byrne, made a verbal
commitment to L.A. Woodall to fund Horizons Foundation’s agreement with Masters
Entertainment Group to produce a car show on location in Fort Walton Beach in 2013 and 2014.
An invoice dated October 16, 2013 was received by then-interim TDD Director Rick Owen in
early November 2013 for the 2013 show in the amount of $7500. A task order was approved for
the 2013 show in January 2014, but payment cannot be processed since the task order was
approved after the scope of work was completed. Further, the task order does not mention the
additional $7500 in the Masters Entertainment Group agreement for the 2014 show.
In addition, Mr. O’Byrne approved a Special Event and Sponsorship Funding Application for the
Burning Up The Beaches event to be held in May 2014. The contract for direct sales call
services as well as payment for such services and proof of attendance at shows will be required
for reimbursement up to the approved amount of $9000. The Special Event and Sponsorship
Expense Reimbursement Request and Special Event and Sponsorship Post-Event Report must be
submitted no later than thirty days after the event to remain eligible for future year funding, if
desired.
Since approval of $15,000 for the two car shows was verbal and multiple funding sources are
requested for the 2014 event ($7500 ad agency reimbursement for television show and $9000
special event funding for promotional activities), staff respectfully requests Board approval for
these expenses in the interest of full disclosure and transparency. All reimbursements to
Horizons will be made based on proof of payment for actual expenses incurred.
OPTIONS: Approve or Disapprove
RECOMMENDATION: Approve 1) task order 127 for $7500 for 2013 car show, 2) task order
issuance for $7500 for 2014 car show, 3) special event funding for $9000 for direct sales calls.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator