Okaloosa County BOCC — February 11, 2013 — 01-0303 Okaloosa Co BOCC — reading text

second month’s operating advance to the sponsor. V. Submit claims for reimbursement on the form and in accordance with procedures provided by the DACS. Ww. Submit claims for reimbursement via the Internet in accordance with procedures established by the DACS. Claims for reimbursement not filed within 30 days following the month for which the claim is made may be disallowed. Any exception to this requirement will be made at the discretion of the USDA, FNS. A one-time exception for late claim submission may be made at the discretion of the DACS. X. Be reimbursed based on the number of reimbursable meals served multiplied by the sum of administrative and operational rates. Sponsors must complete records to document all costs and meals they claim for reimbursement. Sponsors are not eligible for reimbursement unless they have signed an agreement with the DACS. Y. Have camp reimbursements based on the number of children served who are eligible for free DACS-01716 0112 Page 23 of 26 or reduced-price meals according to the income guidelines for NSLP or SBP. With DACS approval, camps may claim reimbursement for serving up to three meals or two meals and one snack to eligible children each day. Sponsors of camps must maintain the documentation that demonstrates the free or reduced-price eligibility of the children they claim reimbursement for and must make it available for review by the DACS. Sponsors of camps may charge noneligible children a separate fee for meals. Z. Document funds accruing to the Sponsor’s program. Accruing funds will not be deducted from the sponsor’s reimbursement. Sources of funds considered program income include: 1. Cash donations specifically identified for use in the program. 2. Any federal, state, or local funds specifically provided to the program. AA. Use reimbursement or funds that exceed the Sponsor’s expenditures in a way that benefits SFSP services to children. The Sponsor should use funds remaining at the end of the program year as start-up funds or for improving SFSP services in the following year. BB. If not participating in the SFSP the next year, use funds in the sponsor’s other child nutrition programs. If the Sponsor does not provide any other program, the excess funds must be remitted to the DACS. Sponsors may not transfer excess funds to nonpfogram operations or to increase salary or fringe benefit costs when the sole purpose of the increase is to reduce the food service program balance. Unallowable costs are costs for which program funds may not be used. They include, but are not limited to: 1. The cost for excess meals ordered or prepared but not served to eligible children, ie. meals in excess of legitimate program adult meals and reimbursement meals, unless specifically approved by the DACS. 2. Meals served in violation of program requirements, e.g., meals served outside approved serving time, meals or components consumed off-site, second meals in excess of the two percent tolerance. Rental costs for periods beyond the close-out date for program operation. 4. Any other costs incurred that the DACS determines to be in violation of applicable laws or rules. The cost to purchase food (including coffee, etc.) for use outside of the SFSP. 6. The cost of meals served to administrative adult personnel or any other adults who are not part of the food service operation. 7. The cost of spoiled or damaged meals. 8. For vended Sponsors, the cost of meals delivered by a FSMC to a nonapproved site or for meals not delivered within the agreed-upon delivery time, meals served in excess of the approved capacity, spoiled or unwholesome meals, or meals that do not meet meal requirements or quality standards. 9. Bad debts, which are any losses arising from noncollectible accounts and other claims and related costs. 10. Repayment of overclaims and other federal debts. 11. Contributions or donations including contingency reserves, USDA-donated commodities and other donated food, labor, and supplies. 12. Fines or penalties resulting from violations of or failure to comply with federal, state, or local laws and regulations. 13. Entertainment and fundraising costs. DACS-01716 04/42 Page 24 of 26 tad “ 14, 15. 16. Interest on loans, bond discounts, costs of financing and refinancing operations, and legal and professional fees paid in connection therewith. Costs resulting from an under-recovery of costs under other grant agreements. Direct capital expenditures or option to purchase rental costs for acquisition of land or any interest in land; acquisition or construction of buildings or facilities or the alteration of existing buildings or facilities; nonexpendable equipment of any kind; repairs that materially increase the value or useful life of buildings, facilities, or nonexpendable equipment; and other capital assets, including vehicles. Sponsors, upon request, must make all accounts and records pertaining to the program available to state, federal, or other authorized officials for audit or administrative review at a reasonable time and place. The records shall be retained for a period of three years after the end of the fiscal year to which they pertain, unless audit or investigative findings have not been resolved, in which case the records shall be retained until all issues raised by the audit or investigation have been resolved. 1. wa SIGNATURE ON BEHALF OF SPO. NSORS 8 SSO, and/or SMP, that our program(s) operate " and Agreement. ie CrEk Gb \S A review at the Sponsor level should involve a review of how the claim for reimbursement is assembled and a review of the records maintained by the Sponsor. Regardless of the specific administrative review procedures, all Sponsors must make their records available for the DACS's review and must implement all corrective actions recommended by the DACS. The results of an administrative review may affect the amount of reimbursement a Sponsor will receive. Violations of program requirements may result in withholding or recovery of reimbursements, temporary suspension, or termination and exclusion from future program participation. When the DACS finds violations during a site review, it will require the Sponsor to correct the problems found. Ifthe DACS finds a high level of meal service violations at a site, it will immediately require the Sponsor to follow a specific corrective action plan. The DACS will initiate a follow-up system to ensure that Sponsors take the specific action (as outlined in the plan) for correcting site violations. Failure to submit an acceptable corrective action plan may affect your future participation in the program. rtify, as a sponsor of the NSLP, SBP, ASSP, SFSP, SIGNATURE OF CHIEF ADMINISTRATOR: Don R. Amunds PRINT NAME Okaloosa County Board of County Commissioners NAME OF SPONSORING AGENCY/LEA Please mark all programs operated by the LEA: ay Klational School Lunch Program ( Provision 2 Lunch Universal Lunch DACS-01716 01/12 Page 25 of 26 wf School Breakfast Program (7 Provision 2 Breakfast [9 Universal Breakfast (1) Afterschool Snack Program [1] Seamless Summer Option (1 Special Milk Program (] Summer Food Service Program OFFICIAL USE ONLY Florida Department of Agriculture and Consumer Services ARPROY PS 20/2_ Mike Gresham, Director of Administration For agreement inquiries, contact: Program Administrator Division of Food, Nutrition and Weliness Florida Department of Agriculture and Consumer Services 600 S. Calhoun Street, Suite 120 Tallahassee, Florida 32399 DACS-01716 01/12 Page 26 of 26