Okaloosa County School Board — Regular Meeting, January 13, 2020 — reading text

rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.12 Impact Aid Application P.L. 81- 874 Authorized Representative and Core User Account Signer for Fiscal Year 2019-2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the application for Impact Aid under P.L. 81-874 for the 2019-2020 fiscal year naming Chief Financial Officer Rita R. Scallan as the authorized representative and Core User Account Signer. Public Content P.L. 81-874 requires that School Board minutes reflect the authorized representative as part of the application process each year. Historically, the Superintendent has been designated the authorized representative to sign the application on behalf of the School Board of Okaloosa County. The application process has essentially consisted of a hard copy application signed by the Superintendent. The request to name the Superintendent as the authorized representative for fiscal year 2019-2020 was submitted and approved by the School Board at the September 9, 2019 meeting. All Local Educational Agencies (LEAs) who are eligible to receive Impact Aid funds were recently notified regarding significant changes to the application process. The change is a transition from a manual signatory system to an electronic signatory system. In order to comply with the new requirement the School Board is required to establish a "Core User Account." The"Core User" must be an employee of the School District with the authority to sign the Impact Aid application. The appointed "Core User" will have the authority to create and manage two other users who will enter the District's detailed impact aid data into the system. The designated "Core User", with signature authority, is required to log into the system to electronically sign the finalized application. In light of the time required to complete this process, it is recommended the School Board approve the Chief Financial Officer as the authorized representative with signature authority to file the Impact Aid application for fiscal year 2019-2020. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.13 ChildCare Aware of America Fee Assistance Program Application for military families at Plew Elementary School, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 13, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 13, 2020 Absolute Date : Jan 13, 2020 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve application for Childcare Aware of America Fee Assistance Program for military families at Plew Elementary School. Public Content The Plew Elementary Child Care Program requested the District apply for the ChildCare Aware of America Fee Assistance Program that provides assistance to military families for their child care costs. The program requires the child care facility provide monthly attendance sheets within a defined timeframe in order to receive payments from this program. The program application must be completed separately for each child care location. Separate policies exist for the different military branches that the Child Care Program would have to follow to assure reimbursement. File Attachments Provider Fee Assistance Application_2019.pdf (501 KB) Plew Elementary Board Approved Rates.pdf (80 KB) Navy-AF-Payment-Policies.pdf (293 KB) Army-Payment-Policies.pdf (734 KB) USMarineCorps-Payment-Policies.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.14 Renewal of Tag-On Bid: RFP 151702 Dispensing System for General Cleaning Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of Tag- On Bid RFP 151702 Dispensing System for General Cleaning Supplies. Public Content Request approval to renew Tag-On Bid RFP 151701 Dispensing System for General Cleaning Supplies through School Board of Escambia County. The vendor is Supreme Paper Supplies and purchases will be made on an as needed basis, based on fixed pricing. The contract is effective through January 22, 2021. Funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the renewal document and original award are attached. For additional information, please contact Bill Smith, Specialist, Custodial Services at (850) 689-7158. File Attachments RENEWAL OF RFP 151702.pdf (538 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Diane Kelley, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Soliant Health, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 13, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Project 2027 Itinerant - School Psychologists Recommended Action : Motion to approve contracting with Soliant Health, Inc. to provide the District with a School Psychologist.  The contract will be effective January 15, 2020 through June 2, 2020. Public Content Request approval to contract with Soliant Health, Inc. to provide the District with a School Psychologist, based on pricing, terms and conditions of RFP 190806 through Escambia County School District. The contractor will be paid $68.00 per hour for an estimated 675 hours (90 days at 7.5 hrs) for an estimated total of $45,900.00. The contract will be effective January 15, 2020 through June 2, 2020. A copy of the vendor's letter of permission is attached. For additional information, please contact Teri Schroeder, Program Director, Student Services at (850) 833-3108. File Attachments LETTER REQUESTING PERMISSION.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board