Okaloosa County School Board — Regular Meeting, January 13, 2014 — reading text

Meeting : Jan 13, 2014 - Regular Meeting Type : Action Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : Yes Recommended Action : Motion to approve Program No. 5, Task Order No. 1, GMP for the construction of a new waste water treatment plant at Baker School and the closure of the existing plant in the amount of $1,246,572.00, pending validation by Faithful+Gould. Public Content Approval is requested for Program No. 5, Task Order No. 1, in the amount of $1,246,572.00 for the construction of a new waste water treatment plant (WWTP) and the closure of the existing plant at Baker School. This project consists of the replacement of the existing 25,000 gallon in ground WWTP with the installation of a new up to 30,000 gallon steel above grade packaged WWTP to include all necessary vessels, internal piping, weirs, baffles concrete slab and asociated site work and various other equipment to make a complete operation system. A new lift station will also be part of this project. After start up of the new system the existing WWTP will be decommissioned. All permits associated with this project are also included. Motion & Voting Motion to approve Program No. 5, Task Order No. 1, GMP for the construction of a new waste water treatment plant at Baker School and the closure of the existing plant in the amount of $1,246,572.00, pending validation by Faithful+Gould, and authorization to issue the Notice to Proceed for this task order. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.2 Proposal from Faithful + Gould for Price Validation of the Scope of Work for Program No. 5, Task Order #1, Baker School Waste Water Treatment Plant Replacement Meeting : Jan 13, 2014 - Regular Meeting Type : Action Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : Yes Dollar Amount : $10,522.00 Budgeted : Yes Recommended Action : Approval of the proposal from Faithful + Gould, Inc. in the amount of $ 10,522.00 for the validation to investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for the replacement of the Baker School Waste Water Treatment Plant and decommission existing plant. Public Content Approval of the proposal from Faithful + Gould, Inc. in the amount of $ 10,522.00 for the validation to investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and validate TPM's GMP for Program No.5, Task Order #1 for the replacement of the Baker School Waste Water Treatment Plant and decommission existing plant. See attached Authorization for Professional Services, Scope of Services - Program No. 5, Task Order No. 1, (Attachment "A", "B" and "C") File Attachments Faithful & Gould Proposal Program 5 Task Order 1.pdf (48 KB) Motion & Voting Approval of the proposal from Faithful + Gould, Inc. in the amount of $ 10,522.00 for the validation to investigate proposed work scope, prepare independent estimates of Probable Construction Costs and Review and Validate TPM's GMP for the replacement of the Baker School Waste Water Treatment Plant and decommission existing plant. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Jan 13, 2014 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. Motion & Voting Motion to approve the recommendation to retain the law firm of Allen, Norton & Blue with respect to a pending employee termination matter regarding Employee #112907, and that the Board retain jurisdiction to conduct the hearing as the hearing agency in the same employee termination matter. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 12. Attorney's Business Subject : 12.2 Retainer Agreement between the School Board of Okaloosa County and Gray  Miller Persh, LLP, to provide legal services regarding FCC licensing for the District's Educational Broadcasting Television Licenses and related issues, presented by Jeff McInnis and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve the Retainer Agreement between the School Board of Okaloosa County and Gray Miller Persh, LLP, to provide legal services regarding FCC licensing for the District's Educational Broadcasting Television Licenses and related issues as needed. Public Content The Board has previously retained the legal services of Todd Gray with the law firm of Dow Lohnes LLP in matters related to FCC licensing for the District’s Educational Broadcasting Television Licenses and related issues. Mr. Gray is now with the firm of Gray Miller Persh, LLP. It is requested that the Board enter into a Retainer Agreement with this firm in order to continue receiving the legal and/or consultative services of Mr. Gray in connection with FCC matters. These services will be provided in conjunction with and cooperation with the School Board Attorney when required or necessary. Upon approval of this agreement, notification will be provided to Dow Lohnes LLP and Cooley LLP terminating representation by the firm and requesting all files and working papers in connection with prior representation be transferred to Attorney Todd Gray. Motion & Voting Motion to approve the Retainer Agreement between the School Board of Okaloosa County and Gray Miller Persh, LLP, to provide legal services regarding FCC licensing for the District's Educational Broadcasting Television Licenses and related issues as needed. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 13. Superintendent's Business Subject : 13.1 Correspondence, requests and other matters addressed by the Superintendent Meeting : Jan 13, 2014 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Superintendent's Business Subject : 13.2 Out-of-State Student Trip Requests, submitted by the Superintendent Meeting : Jan 13, 2014 - Regular Meeting Type : Information Public Content Attached is a list of out-of-state student trip requests approved by the Superintendent. File Attachments 1.14.14 School Board Meeting.pdf (145 KB) 14. Board Members' Announcements/Request for Information Subject : 14.1 Board Members' Announcements/Request for Information Meeting : Jan 13, 2014 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 15. Public Hearing - 6:15 p.m. Subject : 15.1 Public Hearing for approval of revised School Board Policy 12-11 Student Transportation in Private Vehicles, presented by Jim Palmer, Program Director for Risk Management, and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action Recommended Action : Motion to approve revised School Board Policy 12-11 Student Transportation in Private Vehicles. Public Content The Board will receive public input on the proposed revisions to School Board Policy 12-11 Student Transportation in Private Vehicles. The revisions to the policy will update the insurance requirements of each driver who will be transporting students in his/her private vehicle for educational trips and school-sponsored or school-related events. For additional information contact Jim Palmer, Program Director for Risk Management, at 833-3190. File Attachments 12-11 Student Transportation in Private Vehicles-Redlined.pdf (70 KB) Motion & Voting Motion to approve revised School Board Policy 12-11 Student Transportation in Private Vehicles. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 15. Public Hearing - 6:15 p.m. Subject : 15.2 Public Hearing for adoption of a new job