Okaloosa County School Board — Regular Meeting, January 13, 2014 — reading text

Meeting Type : Action (Consent) Recommended Action : Motion to approve the termination of employees. Public Content Termination of employee 112907 Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.25 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent for Operations, and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action (Consent) Preferred Date : Jan 13, 2014 Absolute Date : Jan 13, 2014 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Attendance Waivers as presented. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.26 ROTC Memorandum of Agreements, presented by Michael Foxworthy, Chief Officer for Human Resources, and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the ROTC Memorandum of Agreements. Public Content The ROTC Memorandum of Agreements are revised agreements for the Establishment of an Air Force Junior Reserve Officer Training Corps (AFJROTC) Unit. A significant revision concerns the number of months the Air Force will reimburse the school district for their portion of the instructor's Minimum Instructor Pay (MIP). The MIP reimbursement will be limited to 10 months or 300 consecutive days. This change will take effect at the start of the 2014-2015 Academic Year in the summer of 2014. File Attachments Okaloosa County School District.pdf (112 KB) ROTC Agreements.pdf (2,250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.27 Appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for carpet and technology equipment in the amount of $8,500.00, presented by Cathy Thigpen and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,500.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 4 School Board Member Capital Outlay Funds to Antioch Elementary School for carpet and technology equipment in the amount of $8,500.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Antioch Elementary School for carpet and technology equipment in the amount of $8,500.00. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 8. Discussion Agenda Subject : 8.1 RFP 14-01 Information Technology Seat Management Outsourcing Committee Recommendation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM-Instructional Computers Recommended Action : Motion to approve the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS , then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds, projects 4016, SM- Administrative, 4018, SM-Web Site Dev. & Mgmt., 4019, SM Instructional Computers. Public Content Request approval of the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS, then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds, projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM Instructional Computers. A copy of the evaluation/award recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RFP14-01 Award Recommendation.pdf (17 KB) Minutes of Committee Meeting 10-30-13.pdf (150 KB) Motion & Voting Motion to approve the RFP 14-01 Information Technology Seat Management Outsourcing evaluation committee's recommendation that the Superintendent be authorized to enter into contract negotiations with the highest ranked respondent, L-3 National Security Solutions, Inc. STRATIS; and if negotiations are not successful, then negotiations commence with the second ranked firm, Edcovation, LLC. Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 9. Construction Program/Owner's Representative's Business Subject : 9.1 Program No. 5, Task Order No. 1, GMP for the Construction of a new Waste Water Treatment Plant at Baker School and Closure of the Existing Plant, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval.