Okaloosa County School Board — Regular Meeting, January 13, 2014 — reading text

Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM-Instructional Computers Recommended Action : Motion to approve the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed  committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS , then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds, projects 4016, SM- Administrative, 4018, SM-Web Site Dev. & Mgmt., 4019, SM Instructional Computers. Public Content Request approval of the evaluation committee's recommendation of RFP 14-01 Information Technology Seat Management Outsourcing. The School Board appointed committee met in public session on October 30, 2013. After receiving presentations and committee discussion, the committee individually evaluated the proposals and then collectively ranked the respondents for contract negotiation purposes as follows: 1. L-3 National Security Solutions, Inc. STRATIS 2. Edcovation, LLC. The committee's recommendation is to enter into contract negotiations with the highest ranked respondent L-3 National Security Solutions, Inc. STRATIS. The committee also recommends that if contract negotiations are not successful with L-3 National Security Solutions, Inc. STRATIS, then negotiations commence with the second highest ranked respondent Edcovation, LLC. The requesting department is Instructional Technology and the funding is general funds, projects 4016, SM-Administrative, 4018, SM- Web Site Dev. & Mgmt., 4019, SM Instructional Computers. A copy of the evaluation/award recommendation is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments Minutes of Committee Meeting 10-30-13.pdf (150 KB) RFP14-01 Award Recommendation.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.15 Exempted Purchase 6 A 1.012(11)(b): Knovation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jan 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,662.32 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve the subscription renewal of netTrekker Search, a search tool based on teacher- approved digital resources from the web and unique learning tools to provide one location where teachers, students and parents safely search to find the right resources matching lesson plans to learning styles for all K-12 grades and subjects, in the amount of $30,662.32, an educational search tool for district-wide use. The funding source is general funds, project 3009, Instructional Tech Software. The contract is effective 1/14/2014 through 1/13/2015. Public Content Motion to approve the subscription renewal of netTrekker Search, a search tool based on teacher-approved digital resources from the web and unique learning tools to provide one location where teachers, students and parents safely search to find the right resources matching lesson plans to learning styles for all K-12 grades and subjects, in the amount of $30,662.32, an educational search tool for district-wide use. The funding source is general funds, project 3009, Instructional Tech Software. The contract is effective 1/14/2014 through 1/13/2015. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology, (850) 869-7184. File Attachments KNOVATION.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.16 Request for Quote (RFQ): 14-18 Sealcoating and Striping of Three (3) School Tracks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 13, 2014 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,840.00 Budgeted : Yes Budget Source : Capitalized Funds, project 2368, Paving-District Wide Recommended Action : Motion to approve RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks located at Baker School, Crestview High School, and Fort Walton Beach High School. The total cost of the project is $31,840.00 and will be paid from Capitalized funds, project 2368, Paving- District Wide. The committee recommends award to Gulf Coast Parking Lot Service for Item 1. Sealcoating in the amount of $18,000, and McLean Tennis, Inc. for Item 2. Striping in the amount of $13,840.00. Public Content Request approval of the award of RFQ 14-18 Sealcoating and Striping of Three (3) School Tracks located at Baker School, Crestview High School, and Fort Walton Beach High School. The total cost of the project is $31,840.00 and will be paid from Capitalized funds, project 2368, Paving- District Wide. The committee recommends award to Gulf Coast Parking Lot Service for Item 1. Sealcoating in the amount of $18,000, and McLean Tennis, Inc. for Item 2. Striping in the amount of $13,840.00. A copy of the award recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159 File Attachments RFQ _14-18.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Cindy Frakes. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.17 School Volunteer Lists, presented by Kaye McKinley and recommended by the Superintendent for approval Meeting : Jan 13, 2014 -