Fort Walton Beach Council agenda — 07-23-13--special---alconese rezoning — reading text

the Contractor against Transfield Services pursuant to or regarding the above noted Contract( s) This release is subject to the payment of Final Invoice No. , dated for $ , copy attached. KelmY 7_ C 5Cil9 Name Signature Title Date Contract p 4600001084- Page 17 of 17  Page I of I 4. 1: ti Carole Jones From: Carole Jones Sent: Wednesday, July 17, 2013 2: 41 PM To: Michael Beedie Subject: FW: Action Item 2419 was Reviewed Michael — I spoke to Jessi Campbell, Transfeld' s Contract Administrator, about Hayward' s comments. She will be taking this to her legal office, and sending a revised contract for Council approval. Carole 850) 833 -9504 From: Hayward Dykes [ mailto :hdykes @emeraldcoasdawyers. coml Sent: Wednesday, July 17, 2013 11: 20 AM To: Carole Jones Cc: Jeff Peters Subject: Action Item 2419 was Reviewed This Action Item has been Reviewed by City Attorney and now needs to be reviewed by: Carole Jones. Comment: I would like to see the following changes made to the contract before signing: I. Change Law and Venue section, page 8 to reflect that venue will lay in Okaloosa County, Florida and not in Virginia. 2. Add under Indemnity section, page 9 to the following language: SOVEREIGN IMMUNITY: Nothing in this agreement is intended to nor shall be construed to waive the City of Fort Walton Beach' s right and immunities under the Florida Constitution, Common Law, or Florida Statutes Sec. 768. 28, as amended from time to time. They should not have a problem with the changes since these mirror changes we put in Mary Esther' s contract last year. Additionally, while I would like to see the entire indemnity section deleted or eliminated, Transfield was unwilling to do this in Mary Esther' s contract. Title: Transfield Services MCA Department: Recreation Category: Agreement Meeting: Tuesday, July 23, 2013 5: 30 PM 7/ 17/ 2013  4.2 City Council of Fort Walton Beach CITY COUNCIL MEMORANDUM To: Michael D. Beedie, City Manager From: Tim Bolduc, Engineering and Utilities Services Director Date: July 23, 2013 Subject: Award of ITB 13 -004 for Wright Parkway Sidewalk Project BACKGROUND: 1. 1. The Wright Parkway Sidewalk Project is a Florida Department of Transportation Local Agency Program ( LAP) project that will provide sidewalk construction along Wright Parkway from U. S. Highway 98 to Mary Esther Cutoff. 1. 2. On March 12, 2013, the City Purchasing Division issued ITB No. 13 -004 for the Construction of the Wright Parkway Sidewalk Project. Bids were preliminarily tabulated. All bids received exceeded the original funding amount of $218, 997 ($ 16, 309 for Design and $ 163, 691 for Construction). 1. 3. On June 11, 2013, City Council adopted resolution 2013 -17 accepting additional funding agreement with the Florida Department of Transportation and Federal Highway Administration for the total amount $ 235, 366 ($ 16, 309 for Design and $ 218, 997 for Construction) with no City match required. 2. DISCUSSION: 2. L On March 12, 2013, the City Purchasing Division issued Invitation to Bid No. 13 -004 for the Wright Parkway Sidewalk Project. 2. 2. On April 11, 2013 The City Purchasing Division received bid packages from five ( 5) contractors from the items requested. The five ( 5) contractors that submitted bid packages were as follows: 2. 2. 1. Champion Contractors, Inc. - $244, 675. 77 2.2. 2. Gum Creek Farms, Inc. - $270, 884. 25 2. 2. 3. Construction Services, LLC. - $236, 025. 60 2. 2. 4. RIP Enterprises, Inc. - $ 224, 457. 75 2. 2. 5 Roads, Inc. Of N WF - $ 218, 996. 87 2. 3. After reviewing the bid packages, Staff recommends the award of ITB 13 -004 to the apparent low base bidder Roads Inc., of NWF of Cantonment, Florida in the base bid amount of $218, 996.97. 3. FINANCIAL INFORMATION: Page 1 of 2  4. 2 3. 1. This project is funded entirely by the Florida Department of Transportation and the Federal Highway Administration. No City match is required. 3. 2. A budget amendment for the revenue and expense accounts occurred as a part of resolution 2013 -17 which was approved by City Council on June 11, 2013. 4. RECOMMENDATION: 4. 1. Pursuant to the City of Fort Walton Beach Code of Ordinances, Volume 11 Chapter 4, Section 4. 01, Paragraph 4.01. 25 and the Purchasing Policies and Procedures, Staff requests City Council authorization to award ITB 13 -004 to for the construction of Wright Parkway Sidewalk Project to Roads, Inc. of NWF of Cantonment, Florida. ATTACHMENTS: Bid Tabulation - Final asof4 -II -2013 ( PDF) Letter of Concurrence PDF) Resolution 2013 - 17 PDF) Signed SA# 1 Agreement PDF) SIGNATURE BLOCK: Tim Bolduc Completed 07/ 17/ 2013 4: 52 PM Finance Pending Carole Jones Pending City Manager Pending City Council Pending Page 2 of 2 Pa Pg. a. m.. m.m. oo A"A" A.A. aa or.or.___! ___! JJ; ;:;:;. . InIn  I,- I' Arr, I g", VAT., - L. Ul - " TOTAL IIUCE g,,, ITOTAL MACE ITATAL PIATLE P j-_ [ MTAIL ll NO I R- 11. 11, WWI AA AQ SL IA S21 5L TOTAL 11 TIA iJJiJJ  4.2. b a Florida Department of Transportation ANANTR PRASAD, P. E. RICK SCOTT 1074 Higbway 90 SECRETARY GOVERNOR Childey, Florida 3242" 607 July 1, 2013 Mr. Daniel J. Payne, P. E. City Engineer City of Fort Walton Beach Engineering Services Department 203 Hollywood Blvd NW Fort Walton Beach, Florida 32548 Subject: Concurrence to Award Construction Contract Construction of the Wright Parkway Sidewalks FPID No. 428097- 1 - 38 -01 & 428097- 1 - 58 -01 Dear Mr. Payne: We have received the bids for the referenced project and concur with the County's recommendation to award to the lowest responsive bidder, Roads, Inc of NWF. Supplemental Agreements and /or Change Orders must be approved by the District LAP Administrator prior to execution of any agreements. If you have any questions, I can be reached toll free at 1 - 888- 638 -0250, extension 1227 or via e- mail at dustin castellsgdot. state.fl. us. Sincerely, El* Dustin Castells District 3 LAP Administrator Cc: Wanda Syfrett, FOOT — Chipley Heather Bolton, FOOT — Milton www.dot.state. ffus  4.2. c 1_7OLT1710EIl030" . i1191 M A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE LOCAL AGENCY PROGRAM OF THE FEDERAL HIGHWAY ADMINISTRATION AND FLORIDA DEPARTMENT OF TRANSPORTATION FOR WRIGHT PARKWAY SIDEWALKS; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Federal Highway Administration and Florida Department. of Transportation through the Local Agency Program provide funding for sidewalk construction, and WHEREAS, the City was previously awarded a project total of $180,060 ($ 180,060 grant funds and $ 0 City match) for Wright Parkway Sidewalk Construction, and WHEREAS, the lowest responsible base bid was $ 235, 366, and WHEREAS, the Florida Department of Transportation has provided a supplemental agreement to cover the entire cost of the project of $235, 366 ($ 235, 366 grant funds and $ 0 City match) for the Wright Parkway Sidewalk Construction, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. The City Council hereby authorizes the City Manager to execute all necessary documents to complete grant- related purchases; and a budget amendment to record the additional grant funds. n Budget Amendment for Grant Funds: M Revenue Expense ° N 001- 1585- 331 -4900 $ 55, 306 001 - 1585 -541 -6353 $ 55, 306 Section 2. This Resolution shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted by the City Council on this 11th day of June, 2013. k417." -- Mike Anderson, Mayor - Attesf`. 1446" k--- Helen Spencer, Clerk  LYE] PaoouciaN eIIPPORT osr t