Fort Walton Beach Council agenda — 07-23-13--special---alconese rezoning — reading text

2013. Bids shall not be accepted after this time and date. Each bid shall be submitted in a sealed envelope marked with the bid number, title of the bid, and bid opening date. 13. 2 Sealed bids are to be addressed as follows for either mail or hand delivery. Bids submitted by mail must be received by the City Clerk no later than the bid opening time. Deliver to: City Clerk City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 14. NO BID FORM: in the event you elect not to bid, please respond by returning the " NO BID " Response Form with your reason for not bidding. To qualify m a respondent, bidder must submit a BID" or " NO BID" and it must be received no later than the stated bid opening date and time. Repeated failure to bid without sufficient justification shall be cause for removal of the suppliers name from the bid list.  asunop llo`J t to-u all In paemtl : 4- U0Z) luouidmb3 preag - IesodOJd Pie I III-El, all :ivawgaeuy m v a Golf Course TurfSwc.,, Muchirc ITB 1 34n t YN a 7. PRICES, TERMS, and PAYMENT: All prices must be it= for the delivery schedule quoted in the specifications. Bids stipulating " Price in effect at time of shipment" or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F.O. B. delivered to any City of Fort Walton Beach Department unless otherwise stipulated in the bid invitation. Bidder isrequested to offer cash discount for prompt invoice payment It is the policy of the City of Fort Walton Beach to make payments of invoices in time to cam any offered cash discounts. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the Finance Department office, whichever is later. 8. TRADE NAMES 8. 1 In cases where an item is identified by a manufacturer's name, trade name, catalog number, or reference, it is understood that the bidder proposes to famish the item so identified and does not propose to famish an " EQUAL' unless the proposed ' EQUAL" is definitely indicated therein by the bidder. 8.2 The reference to a time brand is intended to be descriptive but not restrictive and only to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs will be considered provided each bidder clearly states in his bid or proposal exactly what he proposes to furnish and forwards with his bid a cut illustration or other descriptive matter which will clearly indicate the character of the article covered by his bid. 8. 3 The City hereby reserves the right to approve as an equal, or to reject as not being equal, any article the bidder proposes to famish which contains major or minor variations from the specification requirements but may comply substantially therewith. 8. 4 If no particular brand, model, or make is specified and if no data is required to be submitted with the bid, a bidder may be required to submit working drawings or sufficient detailed descriptive data to enable the City to determine if such specification requirements are met 9.. DISCOUNTS: Bidders may offer a cash discount for prompt payment; however, such discounts shall not be considered in determining the lowest net cost for bid evaluation purposes. Discount will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the office specified, whichever is later. 10. EFFECTIVE PERIOD: Prices quoted in the bid must remain open for a period of ninety 90) days from the date of bid opening. 11. QUESTIONS REGARDING SPECDrICATIONS OR BIDDING PROCESS: 11. 1 To ensure fair consideration for all bidders, the City prohibits communication to, or with any department, division or employee during the submission process, except as indicated in 11. 2. Additionally, the City prohibits communication initiated by a bidder to City officials or employees evaluating or considering the bids prior to the time a bid decision has been made. Such communications initiated by a bidder may be grounds for disqualifying the offending bidder from consideration or award of the bid then in evaluation and/ or any future bid. All communications are to be directed to the Purchasing Representative and sole contact listed below in section 11.4.  asmoa; l, E) ILO- E1 911lo PaemV: h- ELOZ) luowdmbg pseog- lesodwd P! 9 LLO- EL all :luawgaelly a a a Y its 13- 011 GoIFCOUrsc Turf $Wapc Mechinc 62 GENERAL CONDITIONS 1. EXECUTION OF BID: Bid most contain a manual signature of an authorized representative in the space provided. Florida law requires that when a municipality enters into a contractual agreement with a corporation licensed to do business in the State of Florida, such agreement shall be signed by two ( 2) Corporate Officials (i. e., President, Vice President, Secretary, Treasurer) with the corporate seal affixed It also requires that such execution be acknowledged before a Notary Public with Notary Seal affixed. If neither the aforementioned corporate officers nor the corporate seal are readily available, a letter of authorization can be submitted in lieu of these requirements. Such letter of authorization must be on the corporate stationery, must clearly state that the person who signed the referenced agreement is duly authorized to enter into such agreement on behalf of the corporation and must be signed by the corporate officials designated above. Failure to submit letter of authorization within two (2) weeks after notification of award may result in award to the next apparent low bidder. 1. 1 In the case of a partnership, the agreement most be signed by a general or managing partner and notarized as outlined above. 1. 2 In the case of a sole proprietorship, the owner most sign the agreement and have such execution notarized. 13 If you have any questions regarding the execution of the signature page, please feel free to contact the Purchasing Department at ( 850) 833 -9523 for further clarification. 2. SUBMITTAL OF BIDS: Bids shall be submitted utilizing the bid forms) provided by the City. All bids shall be properly executed with all blank spaces filled in. The signatures of all persons signing shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the bid. If 3. AMENDMENT OF THE INVITATION TO BID: It is the bidder' s responsibility to contact the purchasing department prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid ( or complete and sign addenda acknowledgement form.) The failure of a bidder to submit acknowledgment of any addenda that affects the bid price( s), is considered a major irregularity and will be cause for rejection of the bid. 4.. BIDDER' S CERTIFICATION FORM: Each bidder shall complete the " bidder's certification" form included with this invitation to bid, and submit the form with the bid. The failure of a bidder to submit this document will be cause for rejection of the bid. S. SPECIFICATIONS REQUIRED: All items quoted most be in compliance with the specifications. If you are taking exception, indicate those exceptions on company letterhead and attach to this Invitation to Bid. 6. ALTERNATIVES /SUBSTITUTIONS TO SPECIFICATIONS: Any alternatives or substitutions to the attached specifications most be clearly delineated, set out and submitted with the bid (use separate sheets of paper and make them part of the bid).  osanoo lloC) l. L0-£ l. 811 io PAeMV : 6- E l,0Z) luawdinb3 pjeaa - lesodnJd PIS 330- E l 811 : luawyaellV e a a Golf COUrseTW Sweeper Machine ITb 134) 11 Yio a CITY OF FORT WALTON BEACH, FLORIDA NOTICE TO BIDDERS BID NUMBER: ITBk 13- 011 Date: JANUARY 29, 2013 The City of Fort Walton Beach will accept sealed bids at City Hall until February 26, 2013, at 2: 30 PM local time, at which time all bids received will be opened and read aloud at City Hall Annex Building - Conference Room, 105 Miracle Strip Parkway SW, Fort Walton Beach, FL 32548 for the following: GOLF COURSE TURF SWEEPER MACHINE Copies of Bid Provisions and Bid Forms may be found at the Florida Bid System website at registration required) or at the City of Fort Walton Beach website at Additional technical information relative to this bid may be obtained from Paul L. Eubanks, Purchasing Agent, at ( 850) 833 -9523 or during normal business hours. The City of Fort Walton Beach re . e. btt'ormalities in any bid, to make award( s) by individual item, group of items, . thinaticn thereof, to reject any and all bids or waive any minor irregularity or technicality in bids received, that in its judgment will be in the best interest of the City of Fort