Fort Walton Beach Council agenda — 07-23-13--special---alconese rezoning — reading text

city may give preference to a local vendor whenever two or more bids, proposals, or replies are equal in price, quality and service . In the event of a tic by lom] vendors; the award may be split when it is in the best interests of the City.  asano011oE) tl,o- SL all In Premtl: 4-£ LOZ) luatud! nb3 paring - lesodoad P! 9 1, 1, 0- El 911 3uauty3eliv a m e a ITB 13A11 Y GalfCourse TurfSw¢ pa Machine ap 21. TAX EXEMPT: The City does not pay federal excise and state sales taxes. Our tax exemption number is 85- 8012740106C- 0 and is on all purchase orders. 22. POLITICAL SUBDIVISIONS CONTRACTS: Under Florida Law, prices contained in State Contracts shall be available to the City of Fort Walton Beach, who might wish to purchase under a State Purchase Contract. The City reserves the right to purchase from a State Purchase Contract if in the best interest of the City. 21 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid priers, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 24. CONDITION and PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new and the current production model ar the time of this bid, unless otherwise specified. All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 25. SAFETY STANDARDS: Unless otherwise specified in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements and standards of the Occupational Safety and Health Act. 26. MARKING: Each individual container small be marked with the brand name of the product, quantity and the time and address of the manufacturer. Each shipping container shall include the time of the vendor and must also clearly indicate the City of Fort Walton Beach Purchase Order Number. 27. INVOICING and PAYMENT: The supplier shall be paid upon submission of invoices m: Accounts Payable, City of Fort Walton Beach, 107 Miracle Strip Pkwy SW, Fort Walton Beach, Florida 32548. Invoices are to be billed at the prices stipulated on the purchase order and as outlined in this bid. All invoices most show the City of Fort Walton Beach Purchase Order Number. 28. CONFLICT OF INTEREST: Any award of contract for this Invitation to Bid is subject to Chapter 112, Florida Statutes. All bidders must disclose with their bid the name of any officer, director, or agent who is also an employee of the City of Fort Walton Beach. Further, all bidders must disclose the name of any City of Fort Walton Beach officer, director, or employee who owns, directly or indirectly, an interest of ten percent ( 10%) or more of the bidder' s firm Or any of its branches or who has any contractual relationship or agreement of any kind with the bidder. The bidder warrants that no one was paid a fee, commission, gift, or other consideration contingent upon receipt of an award for the services and/ or supplies specified herein. 29. INSPECTION, ACCEPTANCE, and TITLE: Inspection and acceptance will be at destination unless otherwise stipulated by the City. Title and ask of loss or damage to all items shall be the responsibility of the shipper ( vendor) until accepted by the using department of the City of Fort Walton Beach, unless loss of damage results from negligence by the City of Fort Walton Beach or its Departments.  asanoo pog LLO- EL 91110 premV : V- ELOZ) luawdmbg preag - lesodord 1318 LLO-£ L 911 : luamgoe14V n n wi a 6 GolfCoursc TwfSweeper MerJiine IM 13 -011 aq 15. WITHDRAWAL OF BEDS: Bidders may withdraw a bid after it has been deposited with the City Clerk's Office any time before the scheduled time for opening the bids. 16. BED OPENING: The Bid Opening shall be public, on the date and at the time specified on the bid form. It is the bidder' s responsibility to assure that their bid is delivered at the proper time and place of the bid opening. Bids which for any reason are not so delivered will not be returned but will be retained in the " BID FILE" unopened Offers by telephone or email for a sealed bid cannot be accepted. 17. AWARD OR REJECTION OF BIDS: The contract will be awarded to the lowest responsive and responsible bidder(s) complying with all the provisions of the Invitation to Bid, provided the bid price is reasonable and it is in the interest of the City to accept it. 17. 1 The City of Fort Walton Beach reserves the right to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the interest of the City. The City of Fort Walton Beach also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete, on time, contracts of a similar nature, or a bid of a bidder who investigation shows is not in a position to perform the contract 17. 2 Award will be made in approximately ninety ( 90) days. It is incumbent on bidders to contact the Purchasing Department at ( 850) 833 -9523 to determine the successful bidder( s) Bidders or respondents who do not agree with the City Council' s award are afforded the oppo ; amity to protest the recommendation by submitting a written vendor protest to the Purchasing Divisioi within three ( 3) business days after City Council has awarded the purchase. Failure to file a written vendor protest within three ( 3) business days shall constitute a waiver of protest under this policy. 17.3 In the best interest of the City, the right is reserved to make award( s) by individual items, group of items, all or none, or a combination thereof, with one or more suppliers; to reject any and all bids, or to waive any informality or technicality in bids received. 18. SELECTION / REJECTION OF OPTIONSIALTERNATIVES: If an invitation to bid permits options or alternatives, the City reserves the right to select or reject any or all options or alternatives that are bid and as deemed ro be in the best interests of the City. 19. PUBLIC ENTITY CRIMES: A person or affiliate, as defined in § 287. 133, Fla. Stm., who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in § 287. 01, Fla Stat, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list By submitting a bid, you are certifying your company is in compliance with § 287. 133, Fla, Star. 20, BID TABULATION & EVALUATION: Bidders may request copies of the bid tabulation documents via email, in person or by sending a stamped, self-addressed envelope with the bid. Bid Tabulations will not be provided by telephone.  asrnoo MoO tio-£i 81110 psemtl: 4-£ L0L) tucmdinb3 piece - lesodnad PIS I1,0-£ i 911 : tuawgoepy u a a a Y ITB 13 .011 GOIfC., TW Swayer M. dv. am' 11. 2 Any questions related to interpretation of specifications or the bid process shall be addressed to the Purchasing Agent, in writing, in ample time before the period set for the receipt and opening of bids. No inquiries, if received within ten ( 10) days of the date set for the receipt of bids, will be given any consideration. Any interpretation made to prospective bidders will be expressed in the form of an addendum to the specifications which, if issued will be conveyed to all prospective bidders no later than five ( 5) days before the date set for receipt of bids. Oral answers will not be authoritative. 119 It will be the responsibility of the bidder to contact the Purchasing Department or go to prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid. 11. 4 Direct all inquiries to: Paul Eubanks, Purchasing Agent Purchasing Department, City of Fort Walton Beach 105 Miracle Parkway, SW Fort Walton Beach, Florida 32548 Telephone: ( 950) 833 -9523 Fax: ( 850) 833- 9643 Email: peubanks@fwb. org Website: 12. SEALED BIDS: All bids -must be submitted in a sealed envelope. The face of the envelope shall contain the date and time of the bid opening and the bid number. Bids not submitted on the City' s bid forms may be rejected. All bids are subject to the conditions specified and on any attached sheets, specifications, special conditions or vendor notes. 13. RECEIPT OF BIDS, DUE DATE 13. 1 Sealed bids shall be submitted to the Office of the City Clerk no later than 2: 30PM (CST), on February 26.