Fort Walton Beach Council minutes — 05-13-08 regular minutes — reading text

anupdate on a Fire Assessment Fee and a Stormwater Utility Fee, and on Tuesday, June 10th before the regular Council meeting hold a special workshop to discuss the golf club. There was no objection rrom Council. Mr. Holmes requested Council consider holding a Special Council meeting or have an agenda item at the next Council meeting to consider a motion he will bring forward to hire a Finance Director, and he will entertain a motion to authorize the Mayor to negotiate a contract with Ms. Brandy Wunker. There was some question on the status of process. The City Manager stated the Committee has not convened to f.':............. review the applications. She commented of the applications she had read that Ms. Wunker meets the t r qualifications, and in other instances the City tries to promote from within and believed it would be a good opportunity . There was some discussion on letting the process run its course and the question on the next step in the procedure. The City Manager explained the next step will be for staff to conduct staff level interviews of the top ranked candidates then bring the top three candidates to Council for consideration and interview if they chose. Mr. Holmes clarified he will notify the City Manager to ask for an agenda item at the next meeting. RES. 08- 10: ADOPTING THE 2008 EAR The Mayor Pro Tern read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH ADOPTING THE 2008 EVALUATION AND APPRAISAL REPORT FOR THE CITY OF FORT WALTON BEACH COMPREHENSIVE PLAN; STATING THE INTENT OF THE CITY TO AMEND THE COMPREHENSIVE PLAN BASED UPON RECOMMENDATIONS CONTAINED IN THE REPORT; APPROVING TRANSMITTAL OF THE REPORT TO THE DEPARTMENT OF COMMUNITY AFFAIRS IN ACCORDANCE WITH SECTION 163. 3191, FLORIDA STATUTES; AND SETTING AN EFFECTIVE DATE. Samantha Abell, Senior Planner, stated the Evaluation and Appraisal Report represents a major planning effort. Ms. Abell directed Council' s attention to a necessary change mentioned on page two of the staff report that alludes to Ord. 1704 on page 40 of the report. Ms. Abell noted the ordinance was first brought to Council in April 2006 for first reading, and anticipated after transmittal to the Department of Community Affairs ( DCA) bringing it back to Council for adoption. She said upon review of Ord. 1704 and looking at the minutes, staff did transmit the ordinance to DCA in May 2006 then in September DCA issued a report with comments. She reported the comments addressed an aviation easement that would require coordination with Eglin and Hurlburt, and also required data and analysis that was not possible at that time as they were coordinating at that time with the County and other municipalities with a Joint Land Use Study. She said they feel at this time they are now at a place with the Joint Land Use Study where they are able to address some of the data and analysis that the State was looking for and pointed out a minor correction to page 40 where they propose to strike out reference to the Comprehensive Plan Amendment. She said at this time staff feels they are able to address some of the data and analysis that the State was requesting and will amend Ord. 1704 to bring back before Council. She asked Council, with that one change, to adopt the Evaluation and Appraisal Report so they are able to transmit it to the State at this time. J; Dr. Pullen received assurance that there were no changes to height limitations. r~ The City Attorney received confirmation that all notice requirements have been satisfied. The Mayor Pro Tern opened the floor for public comment. As there was none public comment was closed. Mr. Minich moved to adopt Res. 08- 10. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Pullen, Hartwell, Minich, and Garvie in favor Miller ( absent). Regular Council 5- 13- 08 137 RES. 08- 18: FDLA FUNDING FOR URBAN COMMUNITY POLICING The Mayor Pro Tern read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR URBAN COMMUNITY POLICING; AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATE OF ACCEPTANCE; AUTHORIZING THE POLICE DEPARTMENT TO OVERSEE THE PROJECT; AUTHORIZING A FUTURE BUDGET AMENDMENT IF NECESSARY; AND SETTING AN EFFECTIVE DATE. Ted Litschauer, Police Chief, stated the funds will be used for overtime reimbursement for special community policing efforts. The Mayor Pro Tern opened the floor for public comment. As there was none public comment was closed. The City Attorney pointed out a revised edition that was placed before Council. Mr. Minich moved to adopt Res. 08- 18 as revised by the City Attorney. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Pullen, Hartwell, Minich, and Garvie in favor ( Miller absent). GENERAL EMPLOYEES PENSION PLAN ACTUARIAL VALUATION Consideration of acceptance of the General Employees Pension Plan Actuarial Valuation as of October 1, 2007, dated March 2008. The Interim Finance Director stated the 2007 Actuarial Valuation presents a statement of the estimated financial position of the General Employees' Pension Plan as of October 1, 2007. She noted the major conclusions of the actuary are reported on 1- 1 of the report and added the Plan experience was more favorable than expected and the market value of the Plan assets increased by approximately $ 3. 8 million, and the Plan continues to be reasonable well funded on a current as well as a projected basis. The Mayor Pro Tern opened the floor for public comments. As there was none public comments was closed. Mr. Reeves moved to accept the General Employees' Retirement Fund Actuarial Valuation as of October 1, 2007 dated March 2008. Mr. Minich seconded motion and it carried with Holmes, unanimously Reeves, Pullen, Hartwell, Minich, and Garvie in favor (Miller absent). RES. 08- 17: SUPPORT CREATING A SISTER- CITY RELATIONSHIP WITH KRISTINEHAMN The Mayor Pro Tern read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, STATING FORMAL SUPPORT FOR THE CREATION OF SISTER- CITY RELATIONSHIP WITH KRISTINEHAMN, SWEDEN. The PIO mentioned the resolution is to strictly show support and not actually creating the sister- city. He reported that Erik Stenberg, Director of the Tennis Center is also working with Dr. John Azzaretto with the University of West Florida- Emerald Coast who would like a show of support from the City Council before he became too involved to take on the endeavor. The City Manager added that staff will return with a formal resolution to adopt a sister- city, this resolution will get the ball rolling if Council supports the idea. The Mayor Pro Tern opened the floor for public comment. As there was none public comment as closed. Mr. Minich moved to adopt Res. 08- 17. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Pullen, Hartwell, Minich, and Garvie in favor (Miller absent).  5- 13- 08 Regular Council 138 OTHER CITY BUSINESS and Mr. Dr.Pullen pointed out that the voting board recorded the votes as 5 to zero because Mr. Miller is absent Garvie is acting as the Mayor. It was clarified that the minutes will reflect Mr. Garvie voted yes. the City may Dr. Pullen advised that funding for the Library Cooperative may be reduced by the County and that needs to be services will be reduced and the up the additional amount, and that the City aware as have to pick City will be reducing their budget as well. i~~ e~~:::: :;~~ a~ a: e~~:~~ e~::~ O= g te~: i:S~~~ ~: ~~~~~ eth~ lJ~ s:~ e~~ ~~~:;: c~~~ f ~h~~ and Ferry has been dismissed and the property will be up for sale if it is not already; and discussed the City' s \ ... of revenue from the the City Manager will have to look into that and follow up. portion fairgrounds, MAYOR/COUNCIL ANNOUNCEMENTS Mr. Minich commended Mr. Garvie on his job as Mayor Pro Tern. with Mr. Hartwell mentioned the Strategic Planning Session on Saturday and that it was a good session good we remember communication between Council and the Super Focus Group and the citizenry. He also asked that Mr. Miller in our prayers as he is going through some difficult medical issues. Dr. Pullen echoed Mr. Hartwell' s comments regarding Mr. Miller. as a member of that Mr. Reeves stated that it was a difficult decision for the Gas Board to raise their rates but